REGULAR COUNCIL MEETING-DRAFT ONLY

August 22, 2006

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM

ROLL CALL: Council members present were: Darcie Bagott; Mark Bailey; Mike Milano; Andy O’Neill; Norm Schorzman; Jeff Snook. Absent-Rick Wekenman. Also present were:  Bev Pearce, Deputy Clerk; Police Chief Jerry Neumann; Caitlyn McGehee; Tom Boone; Shannon Neiberg; Tim Boone; Colleen Boone; Susan Akin; Richard Akin.

Public Hearing: 2007 Revenue Sources: Open at 7:03PM

No public comment

Closed at 7:04PM

The Mayor and Council reviewed the valuation report Joyce prepared for them.  Joyce has prepared resolutions and ordinances for the next council meeting.  The Mayor informed the council that the next step is to discuss expenses.

CALL TO ORDER REGULAR COUNCIL MEETING:

APPROVAL OF MINUTES:   Jeff Snook MOVED to approve the minutes of the Regular Council Meeting of August 8, 2006.  Mike Milano seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT : Deputy Clerk Pearce reported that Byron was unable to attend as he was working on a septic tank project at home.  He reported by phone that the city crew is working hard on Alder Street . If there was any urgent questions he could be reached at home.

Public Hearing: Annexation request by Tim & Colleen Boone for 8.2 acres on the Northeast city limit line

Open at 7:18PM

Richard and Sue Akin had the following questions: Where will the new road be; will 9^th Street be open; Will city maintain road; Are there plans to upgrade B Street; concern about additional traffic; will an additional fire hydrant be put in; will the road that connects to the proposed annexation be a public or private road; what is the current zoning?

Shannon Neiberg, future property owners of the proposed annexation, wants to properly locate the street. Will the city maintain the street if it is built to city specifications?   Shannon said that his contractor George Kunkel is a reputable contractor and he fully expects it to be built to city specifications or better.  Colleen Boone told council that they are not selling the property to the Neiburg’s for future development, it is being sold for single family residents, and she also said that they plan to a clause into the contract that the property cannot be sub divided for a long period of time.  Her family already gave up 3 acres of farm land as a buffer when Jo Johnson built her home in the same area and do not want to continue losing farm land.

The Mayor addressed the Akins questions: There have been no request to open up 9^th Street .  It is currently a plated street and a public right of way.  Opening the street for public use would require the initiating party to file a petition to do so at city hall.  There is no request in this annexation proposal to open any streets. Regarding  B Street , is not a open public road and has never been accepted by the city.  This is a different topic and not part of this annexation.  The Mayor would like to meet with the property owners at a later date to further discuss B Street .  The fire hydrant placement would a question of the Fire Chief. 100 Feet of 9^th Street will be constructed up to city limits, and then the rest is private.  The zoning is Low Density.  Council Member Schorzman asked Shannon if they will be requesting city water and sewer.  Shannon said no the sewer and they are exploring the options of city water versus well water.

Public Hearing closed at 7:35PM

Annexation request discussion: The Mayor read from the annexation policy the Evaluation Criteria.  Following the written guideline the council was in agreement that the annexation request met all the criteria.  Tom Boone told the council to expect more growth in the same area.  Council Member Schorzman voice concern over B Street .  Council Member Bagott MOVED to accept the annexation request.  Council Member Schorzman seconded the motion.  Shannon Neiberg explained that the county was requiring a Boundary adjustment because a portion of the proposed property would need to be purchased from Tom Boone, by Tim Boone.  Colleen Boone told council that they could sell 26 acres to the Neiburg’s and it would remain in the county, or they could sell 8.2 acres and annex to the city.  The Boones will go either way, but it is to the city’s advantage to annex.   Council Member Bagott MOVED to amend her original motion, by adding the the boundary adjustment must be finalized.  Council Member Schorzman seconded the amended motion.  The motion carried with Council Member Bailey abstaining.  The Mayor said that at the next council the final ordinance will be presented.  Tim Boone thanked the council for approving the annexation.

POLICE DEPARTMENT REPORT: Chief Neumann reported that he participated in the Rosalia Bike Rally as an officer.  He had the opportunity to show the city’s motorcycle and speak about Palouse; he was also interviewed by a TV news crew.  The Chief would like to remind citizens that because of the high gas prices citizens should park their vehicles where gas thieves cannot reach their gas tanks.  The department is investigating mail fraud complaints.  He reports that scam artists are contacting citizens with a story that they have won a lottery and if they send them $300 or $400 dollars that they can receive their big winnings.  What the Chief has found is that these phone calls are coming from Canada .  The US Post Office has a web site that explains this type of scam.  He told council that citizens should not give out personal information over the phone and if they receive any calls like this they should contact the Police Department.  The new Police Department is moving along, sheet rock, flooring and new doors are being worked on.

The Mayor asked the chief to hold up the handicapped signs that have come into city hall.  The signs will be posted as soon as possible.

BUILDING INSPECTOR REPORT: Chief Neumann reported that he and the building inspector are working on a nuisance complaint which has brought in about 4 other agencies to deal with the situation.  The building inspector has placed a 14 day notice on the property in question, if not complied with the city will need to take action.

JOINT FIRE BOARD & EMS: Council Member Snook reported that the JFB met last night, August 21, and reviewed the budget and everything looks good, noting that so far the calls are low.  The new sign for the Fire Station is in the works.  Chief Bagott is proposing a burn ban policy with a time frame for next year.  Currently there is no ban and he is being watchful of the conditions.  Council Member Milano mentioned that notifying the citizens has been an issue.  Discussion on how to inform all citizens continued.

OLD BUSINESS:

1. Substitute Ordinance # 820 – Authorization for the acquisition of the sludge press system

The Mayor reviewed the minutes from the July 25 council meeting.  The Mayor entertained a motion to suspend the reading of the revised Ordinance.  Council Member Snook MOVED to suspend the reading of revised Ordinance No 820.  Council Member Schorzman seconded the motion.  The motion carried unanimously.  The Mayor read Joyce’s note explaining that the first written ordinance was submitted to the State Treasurers office, but it had a few errors and corrections would be needed and a substitute ordinance would need to be adopted and filed.  Council Member Schorzman MOVED to adopt the Substitute Ordinance #820.  Council Member Bailey seconded the motion.  The motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

PARKS, CEMETERY & BUILDINGS : Mike Milano reported that he continues to receive information from the RV park consultant and has talked to the Whitman County Parks and Rec. manager.  He has great resources for grants and indicates that the city needs a comprehensive plan for parks and recreation to qualify for most of the grants.

Council Member Milano feels this will be a great winter project for the committee.

PERSONNEL & POOL : Jeff Snook reported that he has talked to Joyce and she is requesting additional office staff before the end of the year, an administrative assistant, starting wages at about $11.00 per hour.  This year’s budget will be able to carry the additional position.  He will have more to report at the next council meeting.

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman reported that Joyce is coming right along with the budget work and all departments need to report to her their financial requests.

POLICY & ADMINISTRATION : Mark Bailey reported that he is working on the compost grant application to the county.  The proposed compost site will not be in place before the falling of leaves this fall.  He would like to arrange with the city’s service groups a distribution of leaf bags, then a pick up of the bags when full.  The goal is to eliminate leaf burning this fall and in the future.

STREETS AND SIDEWALKS: Darcie Bagott

The TIB grant application is on the verge of completion.  Council Member Bagott MOVED to allow the Mayor and herself to sign the grant application.  Council Member Schorzman seconded the motion.  The Mayor reminded council that after the application is submitted the city should know within 90 days if it has bee approved.  The motion carried unanimously.

WATER & SEWER : Andy O’Neill
The city needs to start thinking about replacing Byron’s position prior to his retirement

MAYOR’S REPORT : The Mayor reported that Council Member Bagott, Schorzman and himself met with the EPA and reviewed the Brownfield property.  The committee has also contacted the Fire Chief.

Council Member Snook attended the Small City Roundup, held by AWC.  Many small cities were represented and talked over their needs, concerns and issues in each city.  AWC will compile the information and publish the results.

No bills presented at this council meeting

ADJOURN Darcie Bagott MOVED to adjourn. Norm Schorzman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:45PM

APPROVED: ________________________________   ATTEST: ________________________________

REGULAR COUNCIL MEETING – DRAFT ONLY

August 8, 2006

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:01PM

ROLL CALL: Council members present were: Darcie Bagott; Mark Bailey; Mike Milano; Andy O’Neill; Norm Schorzman; Jeff Snook. Absent-Rick Wekenman. Also present were: Joyce Beeson, Clerk-Treasurer; Bev Pearce, Deputy Clerk; Police Chief Jerry Neumann; Tom Boone; J. Shannon Neiberg; Caitlyn McGehee; David Mayhan; Teresa Baker; Chris Ricketts; Commissioner, Greg Partch; City Attorney, Stephen Bishop.

Council Member Bagott made a correction under Committees: Streets and Sidewalks: Last sentence: “There is a Public –change hearing to meeting”

APPROVAL OF MINUTES:   Mark Bailey MOVED to approve the corrected minutes of the Regular Council Meeting of July 25, 2006. Mike Milano seconded the motion and the motion carried unanimously.

OPEN FORUM :

Bev Pearce presented to the council on behalf of Shelly Goertzen a proposal for park equipment for younger children.  She gave a brief description of equipment that Shelley feels is needed in our city park.  Commissioner Partch told council that there is a group called U.S. Communities that acts as an intermediary for projects such as this.  He recommended that council contact Tim Meyers of the Whitman County Parks and Rec. for available grants.  Council Member Milano said he would follow up with Shelley and Tim.

Dave Mayhan requested proper signage for handicap parking in the city.  The Mayor said that Dave would be an excellent contact on the design for handicap parking on the Whitman Street Project.

Greg Partch reminded council that he sits on the Transportation Improvement Board (TIB) and feels that the project will be competive when the applications start to come in.  Greg told council that the county recycling grant applications need to be in by October 1, with awarding to take place in January.  The county wrote a letter to the Mayor thanking the city Fire Department in assisting on the Elberton Fire.  He encourages Palouse to look into the cluster housing process and told council that the county is willing to work with each city and make the process work for them.  The commissioner explained to the council that the letter writing campaign to the Governor regarding the I747 initiative was successful and that the county will need continued support to keep the state on track.

Council Member Schorzman told Commissioner Partch that 2 volunteer fire fighters voiced concern over the improper paging that occurred for the fire call on the Palouse Tavern.  Greg apologized for that mistake and said that the situation was handled incorrectly and Whitcom is working to improve.  He told council that he sits on the Whitcom board and encourages them to call him with problems such as this.

Dave Mayhan asked Council Member Milano if there was going to be handicap parking at the park during Palouse Days.  Milano said he would look into it.

PUBLIC WORKS REPORT : The Mayor reported that he had received calls of concern about the Alder Street work and asked Don Myott to look into traffic on the alley and put up more signs.  The Mayor said that the city has just 3 employees and during the summer they take vacations, so projects can take longer to complete.

POLICE DEPARTMENT REPORT: The chief reported that all is quiet.  National Night out went well; the Bike Rally had a small turn out, but no problems.  He told Commissioner Partch to pass along a Thank you to the Sheriffs department for the extra help during the bike rally.  Events like this make good use of the motorcycle.  The Mayor also told Commissioner Partch that the event coordinator for the bike rally needed some help with county paperwork and the county was very helpful in processing everything.  Commissioner Partch complemented the organizers of the Blue Grass Festival; he was unable to stay but passed by and said the turn out looked great.

OLD BUSINESS:

1. Annexation Request by property owners, Tim & Colleen Boone

Set date for Public Hearing

The Mayor read through the procedures for annexation to the council.  With all the questions answered and given to the council, Council Member Bagott MOVED to accept the petition for annexation.  Council Member O’Neill seconded the motion.  Council Member Schorzman asked City Attorney Bishop, what would happen if the property owners wanted to sub divide.  Bishop said that it would be no different then if any other property owner wanted to sub divide, they would have to follow the complicated sub division ordinance that Palouse has in place.  The motion carried, with Council Member Bailey abstaining.  A Public hearing will be set for Tuesday, August 22, prior to the regular council meeting.  There is also another Public hearing on this date for the budget.

NEW BUSINESS:

1. Consider contract renewal for maintenance of the river gauge

The US Geological Survey (USGS) can no longer fund a full 50% of the river gauge cost. The Mayor said this is an invaluable tool for the city.  Council Member Schorzman MOVED to authorize the Mayor to the sign the contract for another year.  Council Member Snook seconded the motion.  The motion carried unanimously.

1. Discussion of 2007 revenue sources and forecasting-The Mayor told council that Joyce has prepared the forecast for the 2007 revenue sources.  The council reviewed the material that Joyce gave them.  The Mayor said that the city is able to maintain its budget.

COMMITTEE REPORTS/REQUESTS: 

PARKS, CEMETERY & BUILDINGS : Mike Milano

RV Park Update: Council Member Milano will put together data and set a public meeting soon.

PERSONNEL & POOL : Jeff Snook – No report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman – No report

POLICE, FIRE & SAFETY : Rick Wekenman – No report

POLICY & ADMINISTRATION : Mark Bailey looked into purchasing the signs for the “No Jakes Brakes”, the cost would be $75.00 per sign and the city would have to submit a request to the State.  The city police department would have to enforce the state RCW.  In order to do this the city would have to purchase a decibel meter reading machine at the cost of $350.00.  The Chief Neumann feels that his time would be better spent tracking down the specific violators.  Council Member O’Neill commented that he would rather see our police department working on more pressing issues and not spending his time staking our noisy trucks.  Council Member Bailey said that there is no progress on the Library Contract as Kathie Kirkpatrick was out of the office.

STREETS AND SIDEWALKS: Darcie Bagott reported that the August 3 Public Meeting for Whitman Street went well, with good comments for the public, the next step is to complete the application.

WATER & SEWER : Andy O’Neill is compiling data from Whitman County regarding Water and Sewer costs and will be setting up a town hall meeting.

MAYOR’S REPORT : The Mayor reminded the council of an AWC Small City Roundup that will be taking place Thursday, August 10 in Colfax:

Time Warner has purchased Adelphia Cable Company

The Mayor will be attending the PBAC meeting on Thursday, August 10, and the second annual Water Conference will take place in October

.

The Mayor has been asked to be a panelist at an Economic Development Conference in Vancouver , WA on Sept 7. He will be speaking about Palouse.

ALLOW PAYMENT OF BILLS:   Member Schorzman MOVED that the bills against the city be allowed.

Jeff Snook seconded the motion and the motion carried unanimously.

ADJOURN Mike Milano MOVED to adjourn. Darcie Bagott seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:47PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants:  # 11855      through # 11904            Payment:  $15,973.74

APPROVED:________________________________   ATTEST:________________________________

REGULAR COUNCIL MEETING-DRAFT ONLY
July 25, 2006

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00 PM

ROLL CALL: Council members present were: Darcie Bagott; Mark Bailey; Mike Milano; Andy O’Neill; Norm Schorzman; and Rick Wekenman. Absent-Jeff Snook. Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Bev Pearce, Deputy Clerk; Police Chief Jerry Neumann; Tom Boone; Randy Zehm; Dean Huber; Thinh Nguyen.

APPROVAL OF MINUTES:   Norm Schorzman MOVED to approve the minutes of the Regular Council Meeting of July 11, 2006.  Mike Milano seconded the motion and the motion carried unanimously.

OPEN FORUM :

Deputy Clerk Pearce spoke on behalf of the EMT squad regarding a call that took place at the pool a couple of weeks ago.  She told council that the lifeguards did an excellent job, doing crowd control.  Beau Fisher met the squad as they entered the pool area and explained the situation.  Toshia Smith directed the Pullman ambulance onto the property and the other lifeguards kept the crowd away from the scene which helped the EMT squad do their job.  She suggested that the council give the lifeguard crew a pat on the back for a job well done.

Dean Huber commented that living in his new home on Church Street he can hear the joyful sounds of young people using the city pool, which is a good example of what Palouse is doing in the community.

The Mayor thanked the city tax payers for allowing our city to have such a wonderful pool and staff.

PUBLIC WORKS REPORT : Byron Hodges submitted written report

Byron added that the Alder Street project has been more difficult than anticipated because of the rock bed.  The State started painting the crosswalks on the highway/Main Street.  The city will begin painting side streets and school crosswalks prior to school starting.

The Mayor asked Byron if the same type of rock that is on Alder would be found in the Fishers Addition area.  Byron said yes.  Byron said that he is happy with the chip seal work the County did.

POLICE DEPARTMENT REPORT: Chief Neumann reported that regarding police matters all is quiet.  There has been an increase of dog complaints, which is due to hot weather and open windows.  Animal owners have been contacted repeatedly and suggestions have been made as to owners keeping their dogs quiet.  Some citations have been handed out.  The Chief responded to a fire call at the Palouse Tavern this afternoon.  The Mayor asked the chief about the dog bite incident on Spokane Avenue a couple of weeks ago.  The Chief said that the dog had not been located, or any owner identified.  The progress on the Police Station is going well.

BUILDING INSPECTOR REPORT: Dan Gladwill reported that this has been a very busy time for permits.

JOINT FIRE BOARD & EMS: Council Member O’Neill reported that Jeff Bofenkamp will be building a custom wooden name sign for the Fire Station.  This will be handled by a three person committee from the department.  It has been determined that roughly 90% of the recent EMS calls are for out of town visitors to Palouse.  The fire department has room for 25 volunteers and the crew is at 24, the EMS squad has room for 13 to 15 and is close to that now.

OLD BUSINESS:

1. Ordinance No. 820 – Authorization for the acquisition of personal property and execution of a financing contract and related documents for the purchase of a sludge dewatering system.

Joyce briefed the council on the two different funding options, one was a loan from Aero Mod with a higher percentage rate, and the second is a loan from the Washington State Treasurers Office, with a rate of 4.5%.  This is the loan the city is applying for.  The city will use a down payment of $32,000 and increase the sewer rate by $2.00 per month.  The length of the loan is 8 years.  The Mayor read the ordinance through in it’s entirety once. Then by title and subject, then by title only.

Council discussed the tracking of the payments and when the loan is paid for, what would happen to the $2.00 per month increase.  Joyce told council that she tracks payments using an amortization chart and when the loan is paid for the council will discuss whether to continue the increase to cover current needs or to discontinue the increase.  Dean Huber asked council how the city determines the rate of increase considering that the new system will save labor hours and equipment costs.  Joyce said that it would be a year’s time before those numbers could be determined.

Council Member Schorzman MOVED to adopt Ordinance No. 820.  Council Member O’Neill seconded the motion.  The motion carried unanimously.

1. Resolution No. 2006-04 – Reimbursement resolution for financing, through the State Treasurers Office, the purchase of a sludge dewatering system for the wastewater treatment plant

            The Mayor read the resolution.  Council Member Milano MOVED to approve Resolution No. 2006-04.

Council Member Bailey seconded the motion.  The motion carried unanimously.

NEW BUSINESS:

1. Addendum to contract with First Step Internet

The Mayor reminded the council that in 2002 the city signed a contract with First Step Internet to use city property to attach their equipment to.  First Step is now expanding their services and wishes to use the Fire Department building for placement of access point equipment.  In exchange First Step will provide free wireless service to the department.  Dean Huber questioned council about other internet companies that may provide service to the city.  The Mayor said that Clear Wire has been given the same options as First Step if they so choose.  Council Member Bailey MOVED to allow the Mayor to sign the addendum to the contract with First Step Internet.  Council Member Bagott seconded the motion.  The motion carried unanimously.

1. Discussion of current City of Palouse Comprehensive Plan

The Mayor provided to council copies of the comprehensive plan for their review.  He asked that they review the plan over the next two weeks and be ready for discussion at the next council meeting.  Council Member Milano asked about maintenance of the plan.  The Mayor said that portions of the plan were not adopted and with a planning commission in place work can continue.  Dean Huber asked about the change in population demographics and the increase of factory built homes compared to stick built frames.  Tom Boone asked about the green belt along the river.

COMMITTEE REPORTS/REQUESTS: 

PARKS, CEMETERY & BUILDINGS : Mike Milano

1. RV Park Update: Mike has received preliminary information from the consultant.  They have determined that about 10 spaces could fit into the space.  Mike will be asking a few more questions then set a public hearing date.

PERSONNEL & POOL : Jeff Snook – no report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman reported that he will set a committee meeting to begin budget discussions.  The Mayor reported that he sent a letter to CIAW revoking the cities’ intent to change insurance carriers.

POLICE, FIRE & SAFETY : Rick Wekenman reported that no committee meeting has taken place.  Work is proceeding on the Police Station.  This will be Rick’s last council meeting until harvest is done.  He will meet with Chief Neumann as needed.  Volunteers will be needed for sheet rock, painting and refinishing floors.

POLICY & ADMINISTRATION : Mark Bailey reported that he has given the Library contract to the city attorney, who will be contacting the Library district regarding certain points in the contract.  Council Member Bailey asked the council how they would like him to proceed regarding unmuffled Jake Brake use coming into the city.  Chief Neumann said that the city could enact an ordinance banning unmuffled Jake Brake use within city limits.  The council would like to see signs posted outside city limits banning unmuffled Jake Brakes, though they feel that it would hard to monitor and enforce.  The Chief said that there is equipment that can read the decibels; this would need to be purchased if the council proceeds.  The Chief said that only two individuals are complaining about the noise.

Dean Huber asked about state law on excessive noise from brakes.  The Chief and Officer Zehm said that the laws are not very clear on this issue.

STREETS AND SIDEWALKS: Darcie Bagott reported that the committee is proceeding with the application to TIB for funding on Whitman Street .  She has met with Munir Daud to update drawings and plans and also with American West Bank officers.  They are in agreement with improvements to Whitman Street .  Council Member Bagott also reported that the committee has looked at future parking situations for the Police Station and the apartments on Whitman Street .  These issues will be addressed by the engineer.  There is a Public Hearing set for Thursday August 3 at the Palouse Community Center on this project.

WATER & SEWER : Andy O’Neill reported that Joyce attended a Utility Finance workshop in Colfax last week, he was unable to attend.  Joyce reported that it was a good workshop, with useful information.

MAYOR’S REPORT : The Mayor reported that the Night Out Against Crime event will occur Tuesday, August 1 at the city park.  AWC will have a Small City Roundup in Colfax August 10, from 6:30 to 9:30PM.  The Habitat for Humanity of Palouse will be sponsoring a “Tour de Palouse” bike run Saturday, August 5.  The bike run will begin and end at the Palouse City Park .  It is expected to have about 100 bicyclists on a 22 mile ride that day.

Council Member O’Neill said that one item mentioned at the JFB meeting was that when events of this type take place in town, the Fire and EMS should be notified, to make sure enough personnel are available.  The Mayor reminded council that is why an Event Policy needs to be in place.

The Mayor reminded council that now is the time for committees to start work on the 2007 budget.  If any council members have requests, now is the time.  The mayor then engaged council with a discussion of the Palouse Basin Aquifer Committee(PBAC) including their history and mission to understand and stabilize the Grande Ronde and Wanapum aquifers.  Current PBAC members include cities of Moscow , Pullman and Colfax, the University of Idaho and Washington State University and both Latah and Whitman counties. The Mayor also explained that he is currently the chair of the Citizens Advisory Committee (CAG) organized to provide input to PBAC.  Currently, PBAC is reassessing member’s financial contribution to the program.  The Mayor then requested to council that $1.50 per person ($1500) be  budgeted in our 2007 to support the efforts of PBAC.  Council Member Wekenman would like to have another member of the group present their program to council.  The Mayor said he would indeed request that the executive manager of PBAC come before the council.

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed.

Andy O’Neill seconded the motion and the motion carried unanimously.

ADJOURN Norm Schorzman MOVED to adjourn. Mike Milano seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:00 PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants:  # 11848         through #11864          Payment:  $ 17,704.88

VOID                            Warrants: # 11819

APPROVED:________________________________   ATTEST:________________________________

REGULAR COUNCIL MEETING-DRAFT ONLY

July 11, 2006

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:02PM

ROLL CALL: Council members present: Darcie Bagott; Mark Bailey; Mike Milano; Andy O’Neill; Norm Schorzman; Jeff Snook and Rick Wekenman. Also present: Joyce Beeson, Clerk-Treasurer; Byron Hodges, PW Superintendent; Bev Pearce, Deputy Clerk; Police Chief Jerry Neumann; Tom Boone; Caitlyn McGehee; Dale Tronson.

APPROVAL OF MINUTES:   Council Member Wekenman asked for a correction under Public Hearing; last sentence: “Byron stated that”-add: the cost of street oil” Mike Milano MOVED to approve the corrected minutes of the Regular Council Meeting of June 27, 2006.  Mark Bailey seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT : Byron Hodges submitted a written report.  He added to his report that the work on Alder Street has shown that there is more work to be done on the water lines than anticipated.  They will be replacing some water and storm drain as well as sewer.  In the next few weeks the city crew will be taking their vacations, slowing the work on Alder.  The new booster pump is in Spokane and will be picked up soon.  The Mayor asked Byron if he had seen the article in a local paper about Oakesdale using rock salt for their pool treatment.  Byron said he had not, but is aware of this method.  He said our pool is currently using chlorine gas cylinders and will probably keep using this method until the equipment needs to be replaced.  Byron commented that the pools filtering system is working very well, everything at the pool is running good.  The furnace will need to be replaced in a few years.  The Mayor asked Byron if Marc is watering while keeping conservation in mind.  Byron said yes, but to keep things green, the lawn must be watered.  Council Member Wekenman said that the fire department practices once a month and uses about 10,000 gallons of water.  Sometimes they shoot it onto the lawn at the park.  This might help account for some of the unmetered water.  Council Member Schorzman asked Byron if he felt that the new road by the water tank on I Street would be a dust problem.  Byron said that the road is not ready to be paved because it needs to settle a few years.

POLICE DEPARTMENT REPORT: Chief Neumann reported his research of the setback questions regarding the intersection of Main Street and Bridge Street .  Following state codes would virtually eliminate any parking along the curbs between Whitman and Main .  He suggests shortening the parking spaces that are closest to the crosswalks, thus improving visibility.  Council Member Wekenman stated concern over the increase of pedestrian traffic.  The Mayor said that if the crosswalks are painted and the speed limit reduced on Main Street , perhaps the issue could be resolved.  The Mayor asked the city crew to work with Chief Neumann to get new parking spaces painted.

OLD BUSINESS:

2012. Resolution #2006-03-Council to approve the Six-Year Transportation Improvement Plan for 2007-2012.The Mayor read the resolution and stated that there are no changes to the plan.  Council Member Bagott said that in addition to the submitted plan, a list of additional streets will be kept for consideration in the future.  Council Member Bagott MOVED to approve the Six-Year Transportation Improvement Plan.  Council Member Snook seconded the motion.  The motion carried unanimously.
2013. Insurance services decision-Council Member Schorzman reported that the finance committee met and recommends that the city continue with its current insurance carrier CIAW. The committee compared both companies and found that CIAW has been dependable for the city in the past and the value of insurance coverage is better.  Council Member Schorzman MOVED that the Mayor sign the letter rescinding its request for cancellation to CIAW.  Council Member Bailey seconded the motion.  Bailey also commented that one of the factors in not choosing AWC was their use of unrated carriers, which could be a risk factor for the city.  The motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

PARKS, CEMETERY & BUILDINGS : Mike Milano reported that he has researched the restroom signage with WSDOT and the city will need to make a formal request.  The state would then come out to assess the situation.  The council gave general agreement for Mike to move forward with this process.

PERSONNEL & POOL : Jeff Snook reported that the committee will be looking at additional office help and a replacement for Byron.
FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman reported under Old Business.

POLICE, FIRE & SAFETY : Rick Wekenman reported that the work on the Police Station is moving along.  The bathroom has new pipes, floors and walls, the masons are about two days from being done, plumbing and electrical work is in progress.  Rick told council that volunteers will be needed to do sheet rock, tiling and floor and woodwork refinishing.  At the last council meeting Rick reported that there would be an additional charge for brick work on the back of the building.  Since then the company has changed their minds and will not be charging for this work. The masons needed some bricks that were similar to the current material, the community center had a pile bricks and the masons exchanged brick for brick with community center approval.  Rick said that Western Masonry is an excellent company to work with and he would recommend them to anyone.  The council gave Council Member Wekenman a pat on the back for all his hard work on this project.

POLICY & ADMINISTRATION : Mark Bailey reported that the Whitman County Library contract has been forwarded to the city attorney and the city’s insurance carrier.  The library asked that they be named on the city’s insurance policy and that they are not interested in negotiating the contract as written by them.  The grant application has been received by Mark for the Solid Waste Grant from Whitman County .  He will be proceeding with the application in regards to a compost receiving site and possibly a recycle center.  Chief Neumann asked if the property between the Lions Club storage building and the flat house on Main Street could be a possible location.  Council Member Bailey said he would find out who owns that property.  In regards to the sign ordinance, Mark is waiting to hear back from the city attorney.

STREETS AND SIDEWALKS: Darcie Bagott reported that the committee will be meeting with the engineers in Pullman regarding Whitman Street .  Darcie has talked to different citizens about changing the speed limit on Main Street from 25 to 20 miles per hours.  The general consensus is that it would be harder to enforce, another concern on Main Street is the illegal U-Turns and perhaps the need for more pedestrian signs.

WATER & SEWER : Andy O’Neill reported that at the last council meeting they discussed the JUB scope of work proposal for Breeding’s Addition.  There is a Palouse Economic Development meeting in Colfax on Thursday July 20, he and Joyce will be attending to explore rate setting for water and sewer.  The Mayor explained that the city expects up to $100,000 for the construction work.  The city would look into loans, Interfund loans, and the self help program.   The object is to keep costs down using the city crew as much as possible and when calculating property owner costs include future homeowners.  Dale Tronsen commented that if the costs are in the $10,000 range, the property owners will not agree.  However, if the costs are in the $3,000 to $5,000 range there will be support.  The Mayor said that the city can get a loan for the engineer fees within 60 days when ready to proceed.

CLERK-TREASURER REPORT: Treasurer Beeson continues to develop the loan materials for the sludge press; she is working with Aero Mod and the funding source to resolve the issue.  She also reminded council that now is the time to start working on next year’s budget.  In August there will be a Public Hearing For revenue in which council will need to talk about levy increases, special levies and fee increases.  September is when the levies will be set by Ordinance and Resolution.  Joyce also reported that Bev’s computer needed repair and Cascade Computer Maintenance was called in.  The employees are associated with the company that the city had originally purchased the computers from.  The company has offered to the city a yearly maintenance contract.  The council discussed the cost of the maintenance contract and the possibility of replacing the computers every two years.  The council would like to see a local company work on the computers as opposed to Cascade, which is based in Spokane .  Deputy Clerk Pearce told council that the office staff needs to have a dependable and reliable resource to go to for computer hardware help.  Council Member Wekenman MOVED to allow the city to enter into a contract with Cascade Computer Maintenance for one year in the amount of $1472.55.  Council Member Milano seconded the motion.  Joyce said that payment for the parts needed to repair Bev’s computer will be billed separately but there will be no charge for labor & mileage due to the one year agreement.  The council wants to find explore computer maintenance options before the end of the contract year.  The motion carried unanimously.

MAYOR’S REPORT : The Mayor said that he will have at the next council meeting copies of the comprehensive plan that was adopted a few years ago.  He will be meeting with the EPA, EPA contractor and the property owner of the Brownfield on Main Street on August 1.  He invited any council member to attend as well.

Tom Boone asked the council about Tim Boone’s annexation request from the last meeting.  His property is surrounded by Tim’s property.  He also asked about the future sewer plans for that area.  Council Member O’Neill said that the council agreed to look at Tim’s request, but none has been presented yet.

ALLOW PAYMENT OF BILLS: Andy O’Neill MOVED that the bills against the city be allowed.

Jeff Snook seconded the motion and the motion carried unanimously.

ADJOURN Norm Schorzman MOVED to adjourn. Rick Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:35PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants:  # 11816      through # 11847 Payments:  $25,026.73,  #11826 VIOD

Payroll Paid                   Warrants:  # 6189         through #   6218  Payments: $ 32,854.14

APPROVED: ________________________________   ATTEST: ________________________________

CITY OF PALOUSE
PUBLIC HEARING

June 27, 2006
7:00 PM

REGULAR COUNCIL MEETING-DRAFT ONLY
June 27, 2006

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM

ROLL CALL: Council members present were: Darcie Bagott; Mark Bailey; Mike Milano; Andy O’Neill; Norm Schorzman; Jeff Snook; and Rick Wekenman. Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Bev Pearce, Deputy Clerk; Police Chief Neumann; Steve Witthuhn; Shane Heston; Roy Huckaby; David Gruenewald; Sam Gregg; Tiana Gregg; Caitlyn McGehee; Robin Rilette; Doug Brown; Sandy Schorzman; Tim Boone; Steve Troendle; Tom Boone.

PUBLIC HEARING: City of Palouse 6 Year Street Improvement Plan–Called to order at 7:01PM

Byron Hodges asked what it would take to get the Beach, I and Bridge Street extensions paved.  He has put in $30,000 worth of work developing his property there.  The Mayor asked Byron about all of the older graveled streets that have not been paved and have yet to be included on the plan, including the streets in Fisher’s addition.  Council Member Bagott presented the plan using photos taken of the proposed streets.  Steve Witthuhn asked if streets in Fisher’s addition could be considered for the six year plan.  Council Member Wekenman voiced concern over the I Street extension not being on the plan, as the road runs right by the water tower and dust could be a problem.  Byron stated that street oil is up 50% from last year.

CLOSE PUBLIC HEARING at 7:20 pm & OPEN REGULAR MEETING:

APPROVAL OF MINUTES:   Norm Schorzman MOVED to approve the minutes of the Regular Council Meeting of June 13, 2006.  Mark Bailey seconded the motion and the motion carried unanimously.

OPEN FORUM : Tiana Gregg requested a town meeting to discuss the RV Park location.  Robin Rilette asked what the motivation is for putting in an RV Park.  Council Member Milano explained that the city is following its comprehensive plan in regards to rural development.  Mike as Chamber president receives calls and emails at least once a month asking if the city has facilities for RV’s.  The object is to be able to accommodate travelers who want to visit Palouse in their RV’s and generate economic development for the city.  Robin voiced concern over the length of time someone could stay in the park and is interested in other options for the space.  David Gruenewald, who is a new resident in Palouse also voiced his concern over the location being considered for the RV park and would also like a town meeting to take place.  Robin, who is a new resident to Palouse as well, has been hearing feedback from her friends about how Palouse is the up and coming community.  She does not want to see any changes that might affect the direction the town is heading.  Council Member Schorzman stated that the city has an excellent Police Department, a Solicitors Ordinance in place and that people should not worry about their children because an RV park is in town.

David Gruenewald said that it’s not the type of people that may use the RV park, it’s the issue of how do we want our downtown to look.  Sandy Schorzman commented that the council will do it’s best to make the best decision for the city.  Sam Gregg, who lives on Main Street near the proposed RV Park location stated concern over the size of the lot and how many RV’s it could accommodate.  He feels that the city is trying to shoehorn a great idea into an inappropriate space.  The city needs to look at the value of the space because it is in the middle of the community.  He has observed the lot currently being used on a daily basis.  He stated his appreciation to Mike Milano for his effort to keep the community updated.

PUBLIC WORKS REPORT : Byron Hodges submitted written report and added to the report that the city crew has finished work on a manhole on K St and the street oiling is finished.  The crew had to fix a leak on Holyoke and the lawn mower broke down and was taken in for repair, under warranty.  Marc picked up a loaner for the time being.  The re-pointing of city hall is all but complete and looks good.  The council asked Byron the cost of the street oiling, he said $7,900.

POLICE DEPARTMENT REPORT: Chief Neumann reported that all is well in regards to police matters.  He has employed two Whitman County Class A reserve officers to cover the city during the chiefs off days.  The new police department building is progressing well.  He thanked Council Member Wekenman for all his volunteer labor and organizing the contractors for the project.  The Chief provided photos of the new ADA toilet and vanity for the building.  He reported that mason and electrical work has begun.  The Chief also thanked Mike Dymkoski for his volunteer time for framing work at the station.  Council Member O’Neill asked if the Chief had addressed the long time yard sale location.  The site has been voluntarily shut down.  Sam Gregg voiced concern over city police officers making excessive traffic stops and handing out tickets.  The Chief said that Officer Cassidy only gave out one ticket during his time with the city.  Council Member Schorzman suggested that the Main Street speed limit be reduced to 20 miles per hour, from 25 miles per hour.  The Chief requested a volunteer impact study and would report back.  Since Main Street is a state hwy a petition would need to be submitted to the state, explaining reason for a speed limit change.

Steve Witthuhn voiced concern over the Main Street and Bridge Street intersection, many people do not stop and parking is too close to the corners.  The Chief said that he would look into State setback requirements.  The State also is responsible for painting the crosswalks on Main Street and the city paints the work “STOP” on the street on East Main Street .

JOINT FIRE BOARD & EMS: No Report

OLD BUSINESS:

1. Sludge Press cost update- Byron reported that AeroMod had to modify their quote for the cake pump portion of the de-watering equipment.  It increases the cost by $4,000, bringing the total cost of equipment to $132,055 tax included.  Council Member Schorzman MOVED to accept the updated price bid from Aero-Mod.  Council Member Snook seconded the motion.  The motion carried unanimously.
2. Police Department masonry cost update-Council Member Wekenman reported that when the mason bid out for the work on the police station it did not include some work that is needed on the back side of the building as well.     This work could add up to $3,000 to the bid.  Joyce provided to council a budget amendment which would increase the amount budgeted in 2006 from $33,000 to $65,000 for masonry work to city hall and costs associated to renovating Old City Hall to the Police Department Building .  The Mayor would like Rick to be the owner representative in regards to the mason work and negotiate the cost with them.  Council Member Snook MOVED to allow Rick Wekenman to be the owner representative and allow up to $5,000 additional funds for the mason work on the police station.  Council Member Milano seconded the motion.  The motion carried unanimously.  The Mayor asked the council about the city paying itself for building permits on the police station.  Building inspector Gladwill said that the county pulls permits for their work, but only the state fees are paid.  The council generally agreed not to charge the city for permit fees.

NEW BUSINESS:

1. Ordinance #819 – Budget Amendment

The Mayor read Ordinance #819 through in its entirety, a second reading by title and number, and a third reading by title only.  The budget amendment increases the 2006 budget by $32,000 for the Building Maintenance Reserve to allow for additional spending on costs associated with the new Police Department facility.  It also increases Sewer Capital Improvement by $12,000 for the 10% down payment and additional costs associated to the purchase and installation of the Sludge De-watering System at the sewer plant.  Council Member Wekenman MOVED to adopt Ordinance #819.  Council Member Bailey seconded the motion.  The motion carried unanimously.

1. CIAW – Insurance Services, Shane Heston

Shane gave a presentation describing Cities Insurance Association of Washington (CIAW) policies, the insurance pool and the company’s clean audit history.  The council gave CIAW a letter one year ago stating its intent to change insurance carriers.  Shane provided a draft letter to the council that would rescind that letter if they so choose.  Steve Witthuhn, CIAW’s broker for Palouse, explained to the council what insurance coverage was like prior to CIAW and the creation of insurance pool.  In order to cover the city property and personnel, individual insurance companies were contracted.  Now the insurance pool covers all the cities needs.

1. Clearwire high speed internet service, Doug Brown

The Mayor began by explaining that he had received inquiries in regards to Clearwire and if it would work in Palouse.  The Mayor contacted Doug Brown, Clearwire representative, and he began advertising and a list was developed for people interested in another choice for internet service.  Clearwire uses a licensed FM radio band that does not require line of site for antennas.  If the system comes to Palouse, the city would give Clearwire the same consideration they have given First Step Internet.  Doug reported that the company just completed their survey of the town and if they can put an antenna in place above the water tower, they can provide service to most residents in town and a range of about 3 miles outside as well.  Doug showed the council the modem that would be required by a user.  The installation cost would be $50 with one year contract, or $0, with two year contract.  The monthly cost would range from $30 to $50.  Clearwire would like to see 60 names on the feasibility survey.  Doug will put together a proposal and have it ready by the July 11^th council meeting.

1. Weed Seal, Roy Huckaby

Roypresented to council a product that would keep weeds down around poles and under fence lines eliminating the need for spray and trimming.  Pullman is currently using the weed seal under their fence line for their baseball fields. Byron said that public works would consider using this product.

At 9:57, the Mayor entertained a motion to continue the council meeting for another 30 minutes.  Council Member Snook MOVED to continue the council meeting for another 30 minutes.  Council Member Schorzman seconded the motion.  The motion carried unanimously.

BUILDING INSPECTOR REPORT: Dan Gladwill

Dan reported that someone wants to bring in a 1997 mobile home.  This does not follow city ordinances.  He will be checking with the city attorney, but he feels that the current ordinance should be changed, as not to discriminate against older mobile homes. Dan attended a Washington Associations of Building Officials and represented Palouse during the conference.  Permits are slow at this time.

COMMITTEE REPORTS/REQUESTS: 

PARKS, CEMETERY & BUILDINGS : Mike Milano

Council Member Milano reported that RV Consultants has submitted an invoice for the consulting work they will be doing for the city.  Mike is checking with WSDOT on signs to direct people to the public restrooms in town, about 7 signs would be needed.  Council Member Bagott asked why there were no benches around the playground equipment at the City Park .  Byron said because they would not be able to mow around them.

PERSONNEL & POOL : Jeff Snook – No report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
Council Member Schorzman told the council that he has moved out of town on a temporary basis with the intent to return to Palouse in a short amount of time and would like to remain on council.  The Mayor consulted the city attorney on this matter and is comfortable with the current arrangement since it is for a short period of time and Councilman Schorzman fully intends to return his primary residence to within the city limits. Council Member Schorzman said that the finance committee will meet to go over the two insurance carriers offers and will have a recommendation for the council on July 11^th.

POLICE, FIRE & SAFETY : Rick Wekenman – No Report

POLICY & ADMINISTRATION : Mark Bailey

Council Member Bailey reported that the question of signage in the downtown area has come up.  The current ordinance does not allow for wood signs.  Mark is looking for direction from council.  This issue will go to the policy committee for further review.  Building Inspector Gladwill reminded council that there are building codes in relation to signage.

STREETS AND SIDEWALKS: Darcie Bagott

Council Member Bagott gave a presentation at the Public Hearing.

WATER & SEWER : Andy O’Neill
Council Member O’Neill reported that the JUB engineer scope of work will cost $47,000.  This is a three phase project. Steve Troendle from the USDA, Rural Development talked to council about the Fisher’s addition project and funding needed for the engineering.  He told the council that grants are few and far between.  The Public Works Trust Fund would probably work best with a low interest rate loan.  The council and Troendle continued to discuss the division of the sewer into three separate projects, how to finance such a project and the possibility of working with the county on the portions of the project outside city limits.  Council Member O’Neill clarified what is included in JUB’s proposal.  Council Member O’Neill MOVED to proceed with the JUB scope of work for $47,140.  Council Member Schorzman seconded the motion.  Byron Hodges wanted to know when the city was going to extend sewer service to other parts of town.  The Mayor asked if a proposal for those areas has been brought to council.   Tim Boone asked if the council has the funds this year to pay for this.  Joyce said that would need to be explored.  He also asked Steve if he proposes the city run sewer out to county residents.  Steve said that what he suggests is that when the project proceeds the city and county need to look at health hazards and work together using an inter-local agreement.  Byron commented that sewer rates will need to be increased.  Council Member O’Neill withdrew his motion and Council Member Schorzman withdrew his second.  Discussion continued and it was agreed by council that funding options would be explored for the Scope of Work for engineering the sewer extension to Breeding’s/Fisher’s addition.

Annexation request, Tim Boone

Tim asked the council if they would consider an annexation request for 8 acres outside city limits for one single family residence  Council Member Bailey asked Tim what city services he is seeking.  Tim said water.  The council generally agreed to consider an annexation request from him.

MAYOR’S REPORT :
The Mayor reported that the Six Year Street Plan needs to be adopted at the next council meeting.  He wants the committee to reconvene and look over all the additional considerations brought up during the public hearing.

The Mayor received the contract from the Whitman County Library.  The contract will be forwarded to the Policy Committee, then on to the city attorney.  Byron asked why the library can’t do its own janitorial.  The city crew could still pick up the garbage, but the other chores should be done by the library staff.

The mayor presented to the council a letter from Don Myott regarding new Pet Waste containers.  These containers were placed in the city park, Shady Lane walking path and at Heritage Park .  Pet waste was identified as possibly one source of fecal Coliform bacteria entering the Palouse River .  As part of a clean up plan for the North Fork Palouse River, the Department of Ecology suggested this type of dispenser.  The dispensers and bags were purchased by the Palouse Conservation District and installed by the city.

The University of Idaho has been working with Don to install new Data Loggers at the Palouse wells. Byron mentioned that the scientists from the U of I were willing to purchase the Data Loggers and the city would then need to purchase and install pipe.  The object is to have the same Data Loggers throughout the area, to keep research information on an even basis.

The Mayor, Council Members Snook, Bagott and Joyce attended the AWC conference in Spokane last week.  It was a good experience he recommends all council members attend this conference in the future.

Byron asked the council to keep an eye out for noxious weeds this time of year.  He has been starting his day at 5AM spraying as much as he can, but if anyone sees thistle, knotweed and knapweed that is getting out of hand, let him know.

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed.

Mark Bailey seconded the motion and the motion carried unanimously.

ADJOURN Jeff Snook MOVED to adjourn. Norm Schorzman seconded the motion and the motion carried unanimously. The council meeting adjourned at 10:26PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants:  # 11795     through #  11815           Payment:  $19,248.63

VOID                            Warrants: #11815

APPROVED:________________________________   ATTEST:________________________________

REGULAR COUNCIL MEETING-DRAFT ONLY
June 13 2006

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM

ROLL CALL: Council members present were: Darcie Bagott; Mark Bailey; Mike Milano; Andy O’Neill; Norm Schorzman; Jeff Snook; and Rick Wekenman. Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Bev Pearce, Deputy Clerk; Police Chief Jerry Neumann; City Attorney, Stephen Bishop; Bill Lipe; Heidi Herbeck; Tom Boone; Caitlyn McGehee; Cory Baune; Tiana Gregg; Thinh Nguyen; Jerry McCollum.

APPROVAL OF MINUTES:   Norm Schorzman MOVED to approve the minutes of the Regular Council Meeting of May 23, 2006.  Jeff Snook seconded the motion and the motion carried unanimously.

OPEN FORUM : Council Member Schorzman began by stating that the finance committee met and invited AWC Representative Paul Chasco to attend tonight’s council meeting.  Mr. Chasco will be discussing the cities insurance options.

Tiana Gregg presented to the council drawings on her ideas for the use of the property across from the city park.  The space would be multipurpose with a pavilion and green space.  She commented that that she supports the RV Park, but also feels that the visitors need to have more reasons come to Palouse.  She also requested that signs be put up directing travelers to the public restrooms.  Council Member Milano spoke in regards to the RV Park and is open to other ideas and locations for an RV Park.  He and Tiana will meet to discuss her ideas.

PUBLIC WORKS REPORT : Byron Hodges submitted a written report

Byron and the city crew were cleaning up early Tuesday after a storm came through town causing  flash flooding on Main Street and down the stair way on Beach.  Byron has received a cost estimate for a 2^nd water pump.  The Mayor wants the council to seriously consider the purchase of a 2^nd pump for a spare.  He read from the 2002 council minutes when the pump last failed.  There was no discussion at that time to purchase a 2^nd pump. The Mayor asked Joyce where the funds would come from to make the purchase.  She said that the money could be spent between the three water funds.    Council Member Schorzman MOVED to authorize Byron to purchase a 2^nd pump, to be used as a reserve in case of future failure.  Council Member O’Neill seconded the motion.  Council Member Milano asked if the pumps could be switched out as part of a scheduled maintenance program.  Byron said yes, perhaps every four years.  The motion carried unanimously.

POLICE DEPARTMENT REPORT: Chief Neumann reported that there were solicitors in town today, he explained the City Solicitor Ordinance to them and they left town.  The Chief reported that he has been dealing with right of way parking issues.  He has determined that a vehicle can park for 72 hours on the improved street and there is no restriction from parking on unimproved easements.  He has made contact with various property owners in regards to noxious weeds and over grown yards, most have complied.  Officer Cassidy has been offered a position in another city and may be leaving.  The car show went well.  The chief and Council Member Wekenman have been working on the police station and exposed the brick wall inside, the chief feels that exposing the old brick gives the building a more historical feel and they hope that they can preserve that look.

OLD BUSINESS:

1. Sludge Press Award of Bid-Byron presented bids for the sludge de-watering system at the sewer plant.  These are telephone quotes from the Vendor Roster:  $118,500-Aero Mod; US Filter-$200,000; Endirodyne-$200,000.  The last two mentioned did not provide detail, just their estimate total for equipment and installation.  Council Member O’Neill spoke in favor of replacing the sludge system, he feels it is a valuable asset to the city and wants to move forward.  The de-watered sludge would be stored in the building for up to one year before moving to another location for spreading.  The city borrows a manure spreader now and would like to purchase one in the future.  Byron asked for council approval to award the bid to Aero-Mod.  Joyce commented that this project could have been a sole source purchase since the current equipment is Aero-Mod, which is probably why the other two companies did not provide detailed quotes.  The Mayor reminded council that the purchase of this equipment would be through a loan process and that the sewer rates would need to be increased next year for repayment.  Byron told council that the Department of Ecology is in favor of this system.  Council Member Snook MOVED to accept the Aero-Mod bid of $118,500.  Council Member Bagott seconded the motion.  The motion carried unanimously.
2. Police Department Heating and Electric Award of Bids-Council Member Wekenman presented to the council a summary of the quotes for electrical, HVAC and masonry work at Old City Hall where the police department will be housed.

Electrical: Strom Electric – $8100, Pullman Heating – $8,306, Gropp Electric – $17,525.  Councilman Wekenman reported his committee recommended the bid go to Strom Electric.

Heating Ventilation & AC:   Councilman Wekenman explained the difficulty in comparing quotes with varying types of equipment and efficiency ratings.  These bids represent an “apples to apples” type of request for their base prices.  The companies then offered detail for desired options.   Base Bids:  Ackerman – $9,210 (tax included), Pullman Heating – $12,540 (tax included), Hilliard’s Heating – $9,230 (adding tax will increase to $9,941).  The full detailed quotes were offered for review.  Councilman Wekenman reported his committee recommended the bid for HVAC go to Ackerman’s with added options, bringing the bid amount to $10,741 (tax included).  This amount was lower than the other bidders with the same options.

Masonry :  Western Masonry – $14,000, without tax (15,078 tax included).  No other bids were received from the five companies contacted.   Councilman Wekenman reported his committee recommended the bid go to Western Masonry.  Mayor Echanove voiced concern over the masonry bid and asked if the work was necessary at this time for safety reasons.   Council Member Snook stated his support for doing the work now since the improvements on Whitman Street and the relocation of the Police Department will increase traffic under the unstable bricks.   Council Member Wekenman MOVED to accept the bid from Strom Electric.  Council Member Milano seconded the motion.  The motion carried unanimously.

Council Member Wekenman MOVED to accept the bid from Ackerman Heating.  Council Member Snook seconded the motion.  The motion carried unanimously.

Council Member Wekenman MOVED to accept the bid from Western Masonry.  Council Member Bagott seconded the motion.  The motion carried unanimously.

1. Breeding’s Addition Sewer Extension Update-Cory Baune from JUB Engineering, (formerly Kimball Engineering) gave a presentation of the scope of work for planning, design and contract documents of the Breeding’s Addition/ Fairview sanitary sewer collection system.  The planning and system plan update include the Fishers Addition area.  There was discussion on funding for this project, rock excavation.  Councilman Andy O’Neill, chair of the Water/Sewer committee, would have a meeting to go over the scope of work.  Tom Boone, Breeding’s Addition property owner, asked what the time frame would be.  The Mayor said that there is no time frame at this time.
2. Brownfield Update-The Mayor reported that the city of Palouse will get together along with the property owner, city staff, EPA and EPA contractor regarding the Brownfield assessment work the first of July.

NEW BUSINESS:

1. Ordinance #818 – Annexing certain property to the City of Palouse

The Mayor read the ordinance in its entirety.  Illinois Street will not be part of this annexation.  City Attorney Stephen Bishop said that if the city wants to have the small portion of Illinois Street annexed, another public hearing would be needed.  The Mayor said that the city could deal with that later.  Council Member Wekenman MOVED to adopt Ordinance 818.  Council Member Snook seconded the motion.  The motion carried unanimously.

1. AWC – Insurance Services, Paul Chasco- The Mayor explained that the city gave notice one year ago to it’s current insurance carrier of intent to consider other insurance providers.  Paul presented his companies policies; coverage’s and costs to the council.  CIAW, the cities current carrier, will present at the next council meeting.

COMMITTEE REPORTS/REQUESTS: 

PARKS, CEMETERY & BUILDINGS : Mike Milano reported that he has received from the city’s attorney a revised contract with RV Park Consultants.  The contract is for preliminary design drawings and cost estimates as related to the site on West Main Street .  The cost of the contract is $2,500.  Council Member Milano MOVED to accept the contract with RV Park Consultants in the amount of $2,500.  Council Member Bailey seconded the motion.  The motion carried unanimously.

PERSONNEL & POOL : Jeff Snook –No Report
FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman- Reviewing the cities insurance options
POLICE, FIRE & SAFETY : Rick Wekenman-Presented Bids under new Business
POLICY & ADMINISTRATION : Mark Bailey- No Report
STREETS AND SIDEWALKS: Darcie Bagott reported that  she and Joyce attended a TIB workshop “Basic Application Training for Small Cities”.  It walked us through various funding programs offered by the Transportation Improvement Board (TIB) and completing the application.  The city will be applying for funding through the Small City Arterial Program (SCAP) for the Whitman Street project and other future projects on the Six year street plan.  The application deadline is August 31.  The Six Year Street Plan Public Hearing will be on June 27, prior to the regular council meeting.

WATER & SEWER : Andy O’Neill reported that his committee will review the scope of work presented to council by JUB.  He will then plan on a town meeting to discuss the Breeding’s/ Fairview sewer collection system with community members.

MAYOR’S REPORT : The Mayor presented to council a sign from Preserve America, this sign could be mounted on City Hall after the brick repair work has been completed.

ALLOW PAYMENT OF BILLS: Jeff Snook MOVED that the bills against the city be allowed.

Mark Bailey seconded the motion and the motion carried unanimously.

Council Member O’Neill, encourages citizens to come before the council with their ideas, Council Member Milano also commented that he would like to work on a Parks and Recreation plan for the city.

ADJOURN Norm Schorzman MOVED to adjourn. Rick Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:39PM

The following vouchers/warrants are approved for payment:

Claims Paid:                  Warrants:  # 11759      through # 11794            Payment:  $22,534.51

Payroll Paid:                  Warrants:  #  6144       through #  6188             Payment:  $28,184.73

APPROVED: ________________________________   ATTEST: ________________________________

REGULAR COUNCIL MEETING-DRAFT ONLY

May 23, 2006

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00 PM

ROLL CALL: Council members present were: Darcie Bagott; Mark Bailey; Mike Milano; Norm Schorzman; Jeff Snook; and Rick Wekenman. Absent-Andy O’Neill. Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Bev Pearce, Deputy Clerk; Chief Neumann, Caitlyn McGehee and David Mayhan.

APPROVAL OF MINUTES:   Norm Schorzman MOVED to approve the minutes of the Regular Council Meeting of May 9, 2006.  Jeff Snook seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT : Byron Hodges submitted written report.   In addition Byron commented that the yearly street oiling will begin after Memorial Day weekend.

POLICE DEPARTMENT REPORT: Chief Neumann. The chief reported that on May 10 he attended two small agency meetings, one in Colfax and the other in Moses Lake .  The chief and reserve officer Cassidy qualified on the gun range last week.  The chief lead the Garfield May Day parade on Saturday May 20.  A couple of citations were issued and several traffic and speed violation stops were made.  The city will deploy the radar board around town again.  Council Member Bagott commented on the placement of it and how it seems to help control speeders on Main Street .  The Mayor read a Thank you letter from Ray Lindquist to the council.  Ray thanked Chief Neumann for the work that has been done at the corner of Wall and Union St. in regards to the property clean up efforts in that neighborhood.

BUILDING INSPECTOR REPORT: Dan Gladwill reported that the department is running smooth and he is caught up on current building permits.  There are a couple new projects coming up.  The Mayor has asked Dan if he had any input as to critical areas from the county perspective.  Council Member Wekenman asked Dan if the committee could talk to him about the ADA requirements for the police station.  Wekenman wants to make sure there are codes to back up any decisions made regarding ADA access.

JOINT FIRE BOARD & EMS: Jeff Snook reported that there was one fire call in April.  The house training burn went well on Sunday May 20.  Water cannons have been installed.  Fire Chief Bagott would like to see a policy change regarding residency of fire fighters.  Request to be in the Palouse fire department have been made from a person who lives in Idaho .  The Mayor read a letter from the Inland Northwest Blood drive, 23 units of blood was taken, which in turn helps 69 patients.  The organization thanked the EMS and Fire Dept. for a successful drive.  The Pullman ambulance contract is up this year, Gloria Hodges EMS coordinator is working with Pullman to review the contract and get it ready for signing.

TREASURER’S REPORT: Clerk Treasurer Joyce Beeson provided to the council a treasurer report as of 4/30/06.  She said that a budget amendment will be needed down the road for the Police Station renovation.  She also informed council that the annual report was complete and available for their review.

OLD BUSINESS:

1. Sludge Press Update: Byron has received bids from three companies so far, including Aero-Mod for the dewatering system.  The current bagging system is Aero-Mod they have been dependable and reliable to the city in the past.  Treasurer Beeson is working on a loan for the purchase of the equipment.  Some preparation work will be needed to put the new system in place.  The Department of Ecology has approved the proposed new equipment and system.  There was discussion on a sewer rate increase for next year to help cover the cost of the new equipment.  Council Member Schorzman commented that it means a lot if the city crew is pleased with the customer service from Aero-Mod.

The Mayor asked that the final bids and sewer rate discussion be put on the June 13 council agenda.

2007. Update of the Critical Areas Ordinance The Mayor read an email update from city attorney Stephen Bishop regarding an update grant from CTED to update our Critical Areas Ordinance.  Bishop requested this grant for Palouse and his other client cities to do what is necessary to meet the Ecology deadline of December 2007.  Council Member Schorzman reported that he and Joyce attended the meeting in Garfield , but felt that very little information was given on the requirements of the Critical Area ordinance.  If the city does not adopt the ordinance, it could limit some grant funding in the future.  Stephen Bishop recommended the city along with the other small communities in Whitman County retain Studio Cascade to shore up the ordinance, using CTED grant funds.  Council Member Wekenman stated that a lot of work has been done in past years by the planning commission and that Jim Roberts should be contacted to provide that information to Studio Cascade.  Council Member Milano wants to know what this ordinance means or doesn’t mean to property owners.  The Mayor recapped by stating that the city attorney will proceed with preparation of the ordinance for the 2007 deadline, the city will apply for CTED funding for update work and Studio Cascade will do the updating.
2008. Breeding’s Addition Sewer Extension Update:  The council gave general approval to proceed with engineering of this project.
2009. Brownfield’s Update: The Mayor read a letter from the EPA giving approval with the request for site assessment of the Brownfield on Main St .  The Mayor has left messages with the property owner of the approval.

NEW BUSINESS: Heritage Park-Josh Snook Eagle Scout Project

Josh Snook presented to council a photo book of the work done on the donation monument for Heritage Park .  The estimated cost of the project was $200.  Council Member Milano MOVED  that the city take ownership of the monument.  Council Member Bagott seconded the motion.  Discussion on the care and maintenance of the monument took place.  Council Member Snook abstained from voting. The motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

PARKS, CEMETERY & BUILDINGS : Mike Milano reported that the RV Park consultant contract is being reviewed by the city attorney.  Council Member Milano has collected a lot of data on RV parks, its uses and users.

PERSONNEL & POOL : Jeff Snook reported that the elementary school would like to use the pool for a party on June 8, with June 11 being the official pool opening to the public.  The Mayor supports the June 8 pool party.  Council Member Snook MOVED to open the pool for the elementary kids on June 8, with the official pool opening June 11.  Council Member Bailey seconded the motion.  The motion carried unanimously.

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman-No Report

POLICE, FIRE & SAFETY : Rick Wekenman reported that he continues to receive bids for the heating and electrical at he police station.  There will be a committee meeting next week.

POLICY & ADMINISTRATION : Mark Bailey reported that Empire Disposal has returned his call regarding recycle pickup in the city.  They will not provide door to door pickup, but they would do a drop off site pickup.  This means the city would provide a location for recycle bins to be placed by Empire Disposal.  Empire will pickup newspapers, aluminum cans, tin, plastics and glass.  Concern over the location, and security was discussed.  An open site would not work; perhaps security cameras could be used with the site being opened on the weekend only.  The next step is to explore possible sites and hours of operation.  Deputy Clerk Pearce commented that perhaps the facility could be manned by volunteers on a rotating basis. Council Member Bailey provided to the council a draft of an Influenza Pandemic Emergency Plan for Whitman County .

STREETS AND SIDEWALKS: Darcie Bagott-No report

The Mayor reported that TIB has closed its books on the 2000 E. Main St. renovation and made final payment to the city for $17,000; this will be added to the Arterial Street Fund.

David Mayhan voiced concern over cars driving too fast down the hill on Whitman Street from Fir.  He would like to see a speed sign posted.  The Mayor asked the Police Chief and Byron to look into what is an appropriate speed for a gravel road and put up a speed sign.

WATER & SEWER : Andy O’Neill-absent, no report

MAYOR’S REPORT : The Mayor reported that the city has received correspondence from property owners by the old city dump in regards to cluster housing.  There are currently 6 people interesting in being on the planning commission.  Council Member Milano voived concern over land locking the city with cluster zoning as Pullman has done.  Council Member Bailey has spoken to county commissioner Partch and found that the county is willing to work with the city on cluster housing.  He feels that he needs to see the actual cluster housing document as he is receiving conflicting information on the subject.

A liquor license renewal for the Palouse Tavern has been received by the city.  The license is renewed by default if no objections are made.  No objections were made; the license is renewed by default.

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed.

Jeff Snook seconded the motion and the motion carried unanimously.

ADJOURN Norm Schorzman MOVED to adjourn. Mike Milano seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:52 PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants:  # 11741         through #  11756          Payment:  $10,483.64

APPROVED: ________________________________   ATTEST: ________________________________

REGULAR COUNCIL MEETING-DRAFT ONLY

April 11, 2006

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM

ROLL CALL: Council members present were: Darcie Bagott; Mark Bailey; Mike Milano; Andy O’Neill; Norm Schorzman; Jeff Snook; and Rick Wekenman. Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Bev Pearce, Deputy Clerk; Police Chief Jerry Neumann; Stephen Bishop, city attorney; Caitlyn McGehee; Gina Gage; Rick Gage; David Caudle.

APPROVAL OF MINUTES: Council Member Wekenman made a spelling correction: Joint Fire Board and EMS, line 8-fir to fire. Mike Milano MOVED to approve the minutes as corrected of the Regular Council Meeting of March 28, 2006.  Jeff Snook seconded the motion and the motion carried unanimously.

OPEN FORUM : No discussion

PUBLIC WORKS REPORT : Byron Hodges

Streets and Sidewalks : Blading and filling in of chuck holes on graveled roads, sweeping streets to prepare the streets for upcoming bike race, April 29.  The sidewalks on Echanove Avenue have been swept.

Water and Sewer : A leak has been fixed on Alder street.  This line is due for replacement this summer.  The sewer pump stations have been cleaned out.  The sewer extension project for I Street has begun.  A repair on the pool manifold was done and Bryon plans to replace some piping at the pool when it has been drained.  The Palouse Conservation District has planted trees around well# 3 and this coming weekend have plans to plant about 100 trees around the sewer plant.  This project involves many local service groups.  Byron plans on attending a Whitman County Public Works meeting on chip/seal projects this Thursday.

POLICE DEPARTMENT REPORT: Chief Neumann

The department reserve officer attended a youth at risk seminar; the chief attended a WJAC (Washington Joint Analytical Conference) in Colfax which covered reporting, investigation and analysis of crimes.  The chief attended  a 2 day training called Law Enforcement Intelligence “Toolbox”.   The small agencies in Whitman County have been meeting to share information and keep everyone in the loop for funding possibilities.

OLD BUSINESS:

1. Resolution No. 2006-02 – Adopting Whitman County Natural Hazards Mitigation Plan

The Mayor read the minutes from the last council meeting to remind the council of the previous discussion.  He gave a copy of the Palouse Annex portion of the plan to each council member and read the resolution in its entirety.  Council Member Wekenman, who has been attending the Hazards Mitigation meetings with the Mayor, stated his support for this plan.  The funding process for possible grants related to the plan will begin in October of 2006.  The Mayor described to the council the different partners involved with the mitigation plan project.  The cost of the initial project was $120,000, with Palouse being a $500 partner.  Council Member Snook MOVED to adopt Resolution No. 2006-02, the Whitman County Natural Hazards Mitigation Plan.  Council Member Bailey seconded the motion.  The motion carried unanimously.

1. Ordinance No. 816 – Creating a Planning Commission and adopting provisions for their appointment, duties and meetings

The Mayor read the ordinance through in its entirety.  Attorney Bishop made a correction under 17.17.060 – meetings: four members to four regular members.  Council Member Wekenman voiced concern over the number of members needed for the planning commission.  He felt it would be difficult to recruit seven members.  The planning commissions duties focus on the comprehensive plan, land use, zoning and operate as an advisory board.  They would bring to council ordinances for review and possible adoption.  The council determined that the board members would have to live within the corporate city limits to be eligible. The Mayor read the ordinance by title only.  Council Member Bailey MOVED to approve Ordinance No. 816.  Council Member Bagott seconded the motion.  The Mayor said that he would contact former committee members. The motion carried unanimously.

NEW BUSINESS :

1. Ordinance No. 817 – Amending 2006 Budget to allow spending a grant for fire equipment

The Mayor read the ordinance through in its entirety.  The Mayor read the ordinance by title and number only.

Council Member Schorzman MOVED to approve Ordinance No. 817.  Council Member Snook seconded the motion.  The motion carried unanimously.

1. Annexation Request – Review application from Gerald & Susan Foster to annex a portion of land into the city and set date and time for Public Hearing

The Mayor read the annexation policy and proposal to the council.  The council agreed the proposal was valid.  Discussion on whether the street and alley needed to be annexed was directed to attorney Bishop.  Attorney Bishop said that a street and alley is an important element, does the council want it annexed? Council determined that the abutting street and alley should be included in the annexation.  Council Member Wekenman MOVED to set the public hearing for Tuesday, May 9 at 7 PM in city hall.  Council Member Schorzman seconded the motion.  The motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

PARKS, CEMETERY & BUILDINGS : Mike Milano

The .08 application for the RV Park has been submitted and the committee will review on April 18.  Council Member Milano asked to be excused from the March 25 council meeting as the committee will be taking oral presentations or submitted applications.  The Chamber sponsored Open House for the Palouse Police Department on April 7 went well.  PERSONNEL & POOL : Jeff Snook –No Report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman-No Report

POLICE, FIRE & SAFETY : Rick Wekenman
Council Member Wekenman pointed out that the police department will be working on a slim budget of $15,000 to begin the police department renovation.  The Council and Mayor thanked Jerry and Lisa Neumann for the clean up prior to the open house.

POLICY & ADMINISTRATION : Mark Bailey
Council Member Baily reported that the committee of himself and Council Member Snook met last Wednesday to discuss a possible recycling program.  He has contacted Empire Disposal for pertinent information; they have not returned the call.  Cindy Leper from Whitman County has suggested that Palouse join with Garfield in a recycling program.  They have one in place and may be willing to work with the city.  Bailey and Snook will meet with Garfield soon on the subject.  The policy committee has been looking into sidewalk usage and right of way issues.  Baily asked attorney Bishop if he has ever dealt with this type of ordinance.  Bishop said it has never been an issue with any of his client cities.  If there is no problem an ordinance wouldn’t be needed and a policy would be sufficient.  The committee is also looking at an event ordinance/policy pertaining to street closures and park use.

STREETS AND SIDEWALKS: Darcie Bagott

Council Member Bagott has contacted American West Bank regarding the Whitman Street renovation.  They are willing to work with the city on this project as it affects a portion of their property and access to the drive in window at the bank.  A public hearing will be set as soon as the drawings become available.

WATER & SEWER : Andy O’Neill-No Report
MAYOR’S REPORT :
The Mayor reported that the WSU bicycle organization has provided the city with a copy of their insurance policy for the race.  The Mayor read a letter from the ADO announcing an opening on the board.  The Mayor asked any council member who is interested to contact him.  The Mayor and several of the council members will be attending the AWC conference in Spokane.  The Mayor read the following statement:

On March 10, 2006, Police Chief Jerry Neumann received a letter of reprimand for the inappropriate use of city police department resources and personnel on the morning of February 25, 2006.

Consultation on the issue occurred between the Mayor, Personnel Committee, City Attorney and the cities insurance carrier prior to any action being taken.  The Mayor considers the matter closed, and reiterates that the private use and benefit of public resources by all staff and elected officials is unacceptable.

ALLOW PAYMENT OF BILLS: Jeff Snook MOVED that the bills against the city be allowed.

Norm Schorzman seconded the motion and the motion carried unanimously.

ADJOURN Norm Schorzman MOVED to adjourn. Jeff Snook seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:28 PM.

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants:  # 11656        through #  11697          Payment:  $17,680.02

VOIDED Claims             Warrants: # 11674         through #11676

APPROVED:________________________________   ATTEST:________________________________

REGULAR COUNCIL MEETING – DRAFT ONLY

March 28, 2006

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM

ROLL CALL: Council members present were: Council members present were: Darcie Bagott; Mark Bailey; Mike Milano; Andy O’Neill; Norm Schorzman; Jeff Snook; and Rick Wekenman. Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Bev Pearce, Deputy Clerk; Chief Neumann; Dan Gladwill; Shaun Buckendahl; Arson Buckendahl; Marie Dymkoski; Matthew Dymkoski; Mitchell Dymkoski; Quentin Neumann; Tracy Milano; David Milano; Cole Sanderson; Joseph Wilcomb; Tony Nilson; Lisa Neumann; Teresa Mitchell; Chris Mitchell; Wyatt Mitchell.

APPROVAL OF MINUTES:   Mark Bailey MOVED to approve the minutes of the Regular Council Meeting of March 14, 2006.  Mike Milano seconded the motion and the motion carried unanimously.

OPEN FORUM :

Cub Scout Pack 417 presented to the city two plaques, one a photo of the pack working on the Shady Lane benches and the other a national Summertime Pack Award.  These plaques are a Thank you to the city for allowing the pack to work on Shady Lane .  The council members and Byron Hodges thanked the boys for a job well done and much appreciated.

PUBLIC WORKS REPORT : Byron Hodges

Byron gave a city tour to Council Members Mark Bailey and Andy O’Neill.  Byron, Joyce and the mayor attended a meeting in Colfax with various state agencies which fund water and sewer projects. Projects discussed included the proposed upgrade to more efficient sludge processing equipment, the Fishers Addition Sewer project and the water reservoir replacement project. Don went to a conference for his waste water license.  Byron has received good reports on the Sludge equipment that the city is interested in.  There will be a demonstration of the equipment on April 26.  He would like to see the council join them for the equipment demonstration.  Marc painted parking lines on Main St .  It was pointed out to Byron that a culvert at SR27 and Palouse Cove road needs to be looked at.  Byron said that it would probably be repaired by the State.

POLICE DEPARTMENT REPORT: Chief Neumann

Chief Neumann read a letter of resignation from Officer Jim Wright, effective immediately.  The chief also explained that the city paid for uniforms for Officer Wright, but the uniforms are not standard size and probably cannot be used any future officer.  Officer Wright would like to purchase the uniforms with payments being made over a period of time.  The chief and treasurer Beeson have discussed this and are willing to work with Officer Wright.  The council agreed.  Chief Neumann also pointed out that the city now has in its possession two motorcycles.  He feels that it would be difficult to find another officer with motorcycle training at this time.  He would like to return one vehicle back to Columbia Motorcycle.  This has already been discussed with the company and they are willingly to take back the vehicle.  The chief has also contacted the company which the add on equipment was purchased from.  Since the boxes have not been opened, they too are willing to take the equipment back.  The chief said that at any time in the future, if the city does want to add a second motorcycle to its inventory, Columbia Motorcycle will honor the current lease price and agreement.  The chief presented to council a rough draft drawing of the new Police station.  There will be an Open House for the public on Friday, April 7 for the new Police Station.

Shawn Buckendahl asked the council about what can be done about parking on Whitman and Beach Street .  Some cars park so that there is very little room to get by.  The chief said he would check it out.

BUILDING INSPECTOR REPORT: Dan Gladwill

Dan reported that it has been a quiet month; he is working on current open permits.  He thanked Byron for helping with identifying set backs for people.  Council Member Wekenman asked Dan about the status of the Green-Kent property at Beach and Cannon.  Dan said that the Green-Kent’s have secured the area. Dan pointed out that through his continuing education programs he is learning that an inspector can legally only go on to the property with the owner’s permission.

JOINT FIRE BOARD & EMS: Jeff Snook

Council Member Snook reported that there are two action items that need addressing.  The first is a Homeland Security grant that Chief Bagott would like to apply for.  This grant is in the amount of $275,000, the matching portion required by city and rural fire is $13,750.  This grant application is for a new fire truck.  Council Member Snook MOVED to allow Chief Bagott to sign and submit this application for a Homeland Security Grant.  Council Member Milano seconded the motion.  The motion carried unanimously.

The second action item is to approve the purchase of two water cannons for the fire department.  The funding is from the DNR grant that the fire department had been awarded.  There were three bids: Roadrunner Mfg.-$8,205.84; General Fir-$12,586. and Akron FireFox-$11,750.40.  Council Member Snook MOVED to accept the bid from Roadrunner Mfg.  Council Member Bailey seconded the motion.  The motion carried unanimously.  Council Member Snook told council that the JFB agreed to name the Public Safety Building the William A. Wolf Public Safety Building .

Council Member O’Neill suggested that the JFB put together a 5 year history of grant awards and ependitures.  This would let the citizens of Palouse know where the funding comes from and to let them know where the tax dollars come from that pays for the updating of equipment and vehicles.  Joyce Beeson pointed out that she would like to publish a city newsletter in May.  Perhaps that information could be put in the newsletter.

OLD BUSINESS:

1. Hazardous Mitigation

The Mayor updated council on the FEMA Hazardous Mitigation project. The mayor gave a brief history of how the project began and the timetable for which the project has proceeded.   The Federal Stafford Act of 2000 spelled out in essence that for any local jurisdiction to be eligible for pre-disaster funds they must have an approved hazardous mitigation plan in place.  Palouse is 1 of 21 partners that has signed on to the project developed by Whitman County and has been represented on the committee by Councilman Wekenman and the mayor.  Meetings have been help for the last 16 months. The Mayor read from “The Daily Evergreen” an article pertaining to this plan which outlined the discussion the city of Pullman had regarding the project.  The plan itself includes (2) major parts: the county wide plan and the local jurisdiction annexes.   The mitigation plan open public comment period ended March 31^st and will be sent to all of the partners for adoption in April.  The plan is laid out on the Whitman County website. The Mayor asked that council members review the plan for discussion at the next council meeting.  The council continued with a discussion on flood situations and possible preventive work in Palouse.

1. Authorization to sign .08 application

Council Member Milano completed and turned in the.08 application for the RV Park.  Budget information may need to be amended in the future as estimates are finalized.  The review for the application will take place April 18 and sometime in early May the grants will be awarded.  Council Member O’Neill MOVED to authorize Council Member Milano to sign any current or future documents regarding the .08 grant application.  Council Member Snook seconded the motion.  The motion carried unanimously.

NEW BUSINESS:

Council Member Schorzman reported that the WACERT Committee for which he is a member reviewed applications and gave their recommendations to the County Commissioners for their approval.  The city of Palouse submitted two projects for ranking.  One project was the Fishers Addition Sewer Extension project and the other was the water reservoir upgrade project.  The WACERT committee ranked the Palouse reservoir project at number 5 and Fishers Addition at number 10.  Dan Gladwill commented that it costs approximately $2.00/gal to build a reservoir.  Discussion continued on current water rights issues in Washington and Idaho .

COMMITTEE REPORTS/REQUESTS: 

PARKS, CEMETERY & BUILDINGS : Mike Milano

Council Member Milano reported under old business

PERSONNEL & POOL : Jeff Snook
Chief Neumann stated that the Police department will proceed slowing with hiring a second officer.

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman-No Report

POLICE, FIRE & SAFETY : Rick Wekenman-No Report

POLICY & ADMINISTRATION : Mark Bailey
Council Member Bailey has met with Joyce on policy issues.  The city attorney is currently working on an ordinance to set forth a planning commission for the city.  He will be attending the April 11 council meeting.

STREETS AND SIDEWALKS: Darcie Bagott

Council Member Bagott reported that when the concept drawing for the Whitman Street renovation is ready a public meeting will be set.

WATER & SEWER : Andy O’Neill
Council Member O’Neill and Bailey thanked Byron for the city tour. Council Member Bailey stated that the city shop needs to be replaced.

MAYOR’S REPORT :
The Mayor reported that the CTED grant application will not be done by the city for the Whitman Street renovation project because this project does not meet the criteria for the grant.  There will be an AWC conference in June in Spokane .  The mayor encourages all council members to attend.  The mayor read a letter from Community Action announcing a board of director’s vacancy. The mayor discussed updating data loggers in our wells.  It would cost about $1,000 to retro fit the data loggers.  Byron said that the upgrade would have to coincide with maintenance on the wells, which would take place in a couple of years.  The mayor feels that it is important to keep the data loggers going as this measures water levels in the aquifers.

Byron told council that the city has two of the best wells in the area and will have water for a very long time.

The Mayor asked the finance committee to meet and discuss the cities insurance carriers and policy.  AWC wants the city business.  He instructed the committee to work with Joyce on this issue.

The Mayor informed the council that at the next council meeting there will be a request for annexation.

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed.

Jeff Snook seconded the motion and the motion carried unanimously.

ADJOURN Norm Schorzman MOVED to adjourn. Mike Milano seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:50PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants:  #11639       through #  11655          Payment:  $6,505.99

APPROVED:________________________________   ATTEST:________________________________

REGULAR COUNCIL MEETING-DRAFT ONLY

February 14, 2006

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00 PM

ROLL CALL: Council members present were: Darcie Bagott; Mark Bailey; Mike Milano; Norm Schorzman; Jeff Snook; and Rick Wekenman. Absent- Andy O’Neill.  Also present were:  Bev Pearce, Deputy Clerk; Don Myott, Public Works Department; Chief Jerry Neumann, Police Department; Stephen Bishop, City Attorney; Elaine Snouwaert, Department of Ecology; Bill Peck, Palouse Conservation District; Michael Allen; Caitlyn McGehee, Boomerang Newspaper.

APPROVAL OF MINUTES:   Council Member Bailey-correction of name under Approval of Minutes, Mike to Mark and Council Member Wekenman-correction of name under Streets and Sidewalk Committee report-Muir to Munir. Rick Wekenman MOVED to approve the amended minutes of the Regular Council Meeting of January 24, 2006.  Mike Milano seconded the motion and the motion carried unanimously.

OPEN FORUM : No discussion

PUBLIC WORKS REPORT : Byron Hodges submitted written report. Council Member Wekenman asked Don how much of the knotweed has been hauled off.  Don said three loads.

POLICE DEPARTMENT REPORT: Chief Neumann reported the following:

Officer Wright will not be attending the Spokane Police Academy training at this time due to health related issues.  He will be attending the academy training in Seattle in April.  The state mandates that a new officer must go to the academy 6 months from the date of hire.  The department is working on junk vehicles and junk yards, according to city ordinances.  The owners are given a 90 day notice to comply.  If they don’t they are sited, and given another deadline.   If that deadline is not met, the city can clean up or remove the problem and place a lien on the property.  The department is also addressing vehicles that are not licensed in Washington and sitting on private, or right of way property.  These vehicles must be licensed in Washington 15 days from possession, if not they are sited.  If deadline is not met, the vehicle is removed at owner expense. If property is used as a rental, the responsibility is that of the property owner.  The city has purchased a 2004 Dodge Durango from Bagott Motors.  This vehicle was purchased from a 2005 Block Grant ($10,992) and city funds ($9,300).  The City of Palouse Police Department has signed on a grant application with Garfield and Whitman County for a second radar reader board for traffic education.   The Chief attended a Youth Safety meeting in Pullman .  It has been fairly quiet in town; the department is working on speed control in and out of town.   The Chief attended a regional meeting in Pullman in which Whitman and Latah county were in attendance.  Topics covered were drugs issues, the Dare program and the new drug dog was introduced.

Council Member Bagott asked the Chief how long the academy training is.  The Chief said 5 months and he reminded the council that the state will reimburse the city for replacement officers in the interim.  Council Member Wekenman asked about the status of the previous burglaries.  The Chief said that there are outstanding warrants for two suspects.

OLD BUSINESS:

A. Brownfield Project – The Mayor did not have a report at this time

NEW BUSINESS:

      A. Ecology – Elaine Snouwaert to report on TMDL for the North Fork Palouse River

      Total Maximum Daily Load for fecal coliform bacteria

Elaine provided a report titled Pollution Sources and Corresponding Organizational Responsibilities.  This report identifies compromised water areas on the North Fork of the Palouse River .  It is a draft plan to allocate how much fecal coliform needs to be reduced, who is going to pay for it, and when it would happen.   The discussion of culprits included pet waste, possible failed septic systems and natural causes.  It also includes what tributaries were monitored, and storm drain runoff.  Elaine asked Don Myott what type of maintenance the city has in place and where does the storm drains run to.  Don explained that the city replaces old sewer lines almost every year, flush the sewers,   check for breaks, and plugs.  The city is currently looking into a TV video camera to improve the maintenance of the lines.  Don pointed out that the storm drains go directly into the river without filtration.   Bill Peck said that some cities place rain gardens prior to storm drains.  This allows the pollution to filter through before going into the river.  Council Member Milano asked Elaine how close we are to having to notify citizens about water quality in the river.  Elaine said that if and when the water quality levels get to a point of warning, the department notifies Public Health and they put out an announcement.  One point of good news from the department is that the toxins in fish have declined.  Council Member Bailey asked how a failed septic system gets reported.  Elaine said that someone would have to notice a problem and report it to Public Health.

B. Palouse Conservation District – Bill Peck to discuss plans for various plantings throughout Palouse

Bill Peck is an Americorp volunteer and has been looking at the area around the wastewater treatment plant with Don Myott.  This area has been selected by the Palouse Conservation District to plant native trees.  Don reported that previous plantings have been done at the location of the dump site for the Congress Hotel and the old sewer plant.  Both locations show that the trees are thriving.  Bill explained the district’s role in the county.  Cost share grants are available to help cattle owners to put in pumps for water, instead of the cattle going directly to the river, planting trees to help with wind erosion and restoration to the land to encourage birds to stay in the area. Bill said that the district keyed into the area around the wastewater treatment plant suggesting that the city consider a nature park of sorts in that area with benches and markers for the planting.  He would hope that there may be volunteers that could help with this project.  The district is looking to develop a long term relationship with the city.  Council Member Milano said that as this area is across from our city park, it would be great to continue the green space development.  He did ask who would do maintenance and care for the aging plants.  Bill said the district is always there to care for the planting they put in place.  The Mayor stated that he has spoken to Don Myott and Rob Buchert suggesting that the city put up somewhere between $200 to $500 to show good will and partner with the district.  Council Member Milano MOVED to allow the city to spend $400 to augment the Palouse Conservation District planting project by the wastewater treatment plant.  Council Member Snook seconded the motion.  Don Myott said that perhaps not all of that funding would need to be spent this year.  The Mayor said that he would leave that to Don’s discretion.  The motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

STREETS & SIDEWALKS: Darcie Bagott

Council Member Bagott reported that the committee met with Commissioner Partch and TIB in regards to Whitman Street .  More information is needed on the status of the railroad tracks that are now owned by the state. The city was awarded up to $22,691 from the Transportation Improvement Board (TIB) for the chip/seal project.  The committee also viewed the sidewalks on H Street going up to the school.  Funding may be available to improve the safety conditions for kids walking to school.

PARKS, CEMETERY & BUILDINGS : Mike Milano

Council Member Milano has been researching the need for an RV Park and a new city shop on Main Street across from the city park.  The Lions Club is interested in a partnership with the city for this RV Park. He will research this. 

POLICE, FIRE & SAFETY : Rick Wekenman
The committee will be planning a meeting with the Police Department.  The Block Watch Flood Party was a success.  Officer Wright is still recovering and has been working on light duty.

MAYOR’S REPORT :
The Mayor has provided a list of proposed projects for the council committee’s to examine in 2006.

Policy/Admin– Outdoor Event policy, natural vegetation site.  Reassembling the Planning commission for the city zoning and land use, private enterprise’s use of sidewalks, recycling program.

Personnel/Pool-Current Public Works Superintendent is looking at retirement in 2008, personnel reviews.

Park/Cemetery/Buildings-RV park, how to market city lot for sale. 

Water/Sewer-Fisher’s Addition sewer project, review the money being put aside for a new reservoir, Water and Sewer rates review, promote conservation.

Police, Fire/Safety-Moving Police department into old city hall building, active on Joint Fire Board.

Streets/Sidewalks-Whitman Street, decaying sidewalks, 6 year street plan.

Finance– Enterprise fund for water, sewer and city lot.

The Mayor reported that Pete Hertz is now on the Solid Waste Advisory Committee; Council Member Schorzman is on the Whitman County .08 committee, Council Member Snook will be serving on the Association of Washington Cities (AWC) Small City Advisory Committee.  The Mayor is working with the Cub Scouts on an event they would like to have in the city park.  No dates are set yet.  He encourages city employees and council members to take advantage of all educational opportunities.  Funds are set aside for training and they should be utilized. AWC events usually offer scholarships if registered early.

The WSU/U of I Bike race will take place April 29 this year.  This is the 3^rd year of the race going through Palouse.  The Boy Scouts will be having a Spaghetti Dinner that afternoon.  Chief Neumann said that the county has already asked our department to aid in traffic control of the event.  Council Member Snook and the Mayor attended an AWC conference in Olympia .  Council Member Schorzman was also in Olympia discussing rural health care issues.

ALLOW PAYMENT OF BILLS: Jeff Snook MOVED that the bills against the city be allowed. 

Norm Schorzman seconded the motion and the motion carried unanimously.

ADJOURN Norm Schorzman MOVED to adjourn. Mark Bailey seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:45 PM

The following vouchers/warrants are approved for payment:

Claims Paid 02/13/06     Warrants: #  11567      through #  11575             Payment:  $1605.77

VOID Claims                 Warrants: #  11592

Claims Paid 02/15/06     Warrants: #  11576        through # 11604            Payment: $34,413.63

Payroll Paid 01/31/06     Warrants: #  6067          through # 6088              Payment: $27,074.65

APPROVED: ________________________________   ATTEST: ________________________________

REGULAR COUNCIL MEETING-DRAFT ONLY

January 24, 2006

CALL TO ORDER: Mayor Pro-Tem Wekenman called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present were: Darcie Bagott; Mark Bailey; Mike Milano; Andy O’Neill; Norm Schorzman. Absent – Jeff Snook and Mayor Echanove. Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Bev Pearce, Deputy Clerk; Caitlyn McGehee; Heidi Kite; Mike Bagott; Emily Bagott.

APPROVAL OF MINUTES:   Mike Milano MOVED to approve the minutes of the Regular Council Meeting of January 10, 2006.  Mike Bailey seconded the motion and the motion carried unanimously.

Mayor Pro-Tem Wekenman swore in new council member Darcie Bagott

OPEN FORUM :

1.   Heidi Kite-Blue Grass Festival: Heidi asked council for permission to use Hayton Green Park for a Blue Grass Festival she is planning in July.  The dates she proposing are either Saturday July 22nd or 29th.  The hours would be from Noon to 9 PM.  She estimates about 8 or 9 bands.  She would like to have the parking lot near the bridge closed off to band crew only, as they will be moving in and out all day. Council Member Schorzman MOVED to allow a Blue Grass Festival in the Hayton Green Park on either July 22nd or July 29th.  Council Member O’Neill seconded the motion.  The motion carried unanimously.

PUBLIC WORKS REPORT : Byron Hodges: Byron reported that three trees have been cut down in the cemetery this week and the debris and wood has been hauled away.  The city crew continues with maintenance and repair of equipment.  The new lawn mower is due to arrive this week.

POLICE DEPARTMENT REPORT:  Mayor Pro-Tem reported that Chief Neumann and Officer Wright had the opportunity to escort Paul Allen at the Seahawk football game.

BUILDING INSPECTOR REPORT: Dan Gladwill: Dan reported working on 20 permits.  He is on the phone several times a day with Palouse business and is in town 2 to 3 times a week.

JOINT FIRE BOARD AND EMS UPDATE: Fire Chief Bagott reported that he has received and completed the paperwork for the DNR grant.  He will be purchasing replacement and new equipment for the fire department.  Mayor Pro-Tem reported that the JFB has decided to merge the Equipment and Facility committees. This merged committee will began work on a 25 year plan for the Fire Department.  Chief Bagott reported that the AVISTA utility bill for the Public Safety Building was about $349 for the last billing period.  He checked on the old fire stations bill for the same period and it was at $490.  The Chief is extremely satisfied with the efficiency of the new building.

OLD BUSINESS:

1. Discussion of issues concerning closure of Main Street for events: Council Member Schorzman MOVED to put the discussion of Main Street closures back on the council table. Council Member Mike Milano seconded the motion.  The motion carried unanimously.  Mayor Pro-Tem began the discussion by reading a letter from business man Will Thurman.  Will’s letter requests a specific traffic pattern to better facilitate parking in front of his store during the June 3 car show and future events.  Mayor Pro-Tem Wekenman also reported that the Palouse Tavern did a good business during the previous car show.  Heidi Kite, owner of the Open Eye, said that she had no bad effect from the car show.  When a customer purchased a large piece of furniture, Marc VanHarn and friends helped move the piece out of her store to the customer’s vehicle.  Council Member O’Neill suggested that the city needs better signage for events.  Mayor Pro-Tem reported that this has already been discussed with the Police Department.  Byron Hodges stated that 3 new signs were purchased prior to Haunted Palouse and one was stolen.  He agrees that bigger and brighter signs would be better.  He also pointed out that during Haunted Palouse some of the street lights were covered, which added to the traffic problem.  It was suggested that we partner with the Chamber of Commerce on traffic control issues.  Council Member O’Neill suggested setting up a traffic flow standard for all events on Main Street.  Mayor Pro-Tem suggested the chamber members in attendance tonight take this concern back to the chamber meeting.  Council Member Bailey suggested an event planning strategy for the city.  Treasurer Beeson stated that all street closures have to be submitted to the Department of Transportation through city hall or the police department.  Council Member Schorzman MOVED to allow Marc VanHarn to have his car show on June 3, 2006, with a one block street closure between SR27 and Beach St and the North half of Main St between Beach and Hall.  Mike Milano seconded the motion.  The motion carried unanimously.
2. Compression brakes- Byron Hodges reported that a no compression brake sign would cost $75 per sign and pole.  He checked with the Department of Transportation and found that for safety reasons, they do not like this type of signage.  The signs would need to be placed within city limits and a noise ordinance would have to be put in place by the Department of Transportation, it would take 90 days for the process.  If the state were to put up the signs it would be a city expense.  Byron pointed out that placing this type of sign within city limits would be too late of a warning.  Council Member Bailey reported that the state put in place a new stature which gives cities the right to ticket for using compression brakes and set the noise level to 80 decibels.   Council Member O’Neill asked if any one has contacted the offending truck drivers to ask that they not use their compression brakes.  Mayor Pro-tem suggested the Policy and Administration committee continue looking into this matter.  Council Member Bailey, chair of this committee, suggested going through a season to observe the situation.  Mayor Pro-Tem stated that the only business that might be affected by the noise of a compression brake would be Kramer’s Funeral home and perhaps should be contacted.

NEW BUSINESS:

1. Resolution No. 2006-01: A resolution authorizing the establishment of a health reimbursement arrangement / voluntary employees’ beneficiary association (“HRA VEBA”) plan.

Treasurer Beeson explained that in 1999 the city approved a medical savings plan for its employees.  This resolution updates the past resolution.  The name of the plan changed and employees are given increased investment options.  Mayor Pro-Tem read Resolution No. 2006-01.  Council Member Milano MOVED to adopt Resolution 2006-01.  Council Member Schorzman seconded the motion.  The motion carried unanimously.

1. Changing a street name: Council Member Milano proposed to the council to name a currently unnamed street after Bill Wolf.   This was passed to the street and sidewalk committee for review.

COMMITTEE REPORTS/REQUESTS: 

STREETS & SIDEWALKS: Darcie Bagott

Council Member Bagott reported that Muir Daud prepared documents, drawings and a cost estimate for the Whitman Street Renovation.  This was submitted as part of the pre-application process for funding of this project.  She also reported that an application for funding of chip seal on Fairview Avenue and the F St to Bluff St road was submitted.

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman-No Report

PARKS, CEMETERY & BUILDINGS : Mike Milano-No Report

Treasurer Beeson reported that the city crew is pursuing bids to re-point the west and back walls of the city hall building.  This has already been approved and budgeted for.  She asked council if Marc Arrasmith could begin pulling out the shrubs on the west and east walls of the of Central Park at City Hall.  She asked the council to consider landscaping options for this area.  The council gave its general approval for the re-landscaping to begin.

PERSONNEL & POOL : Jeff Snook –Absent-No Report

POLICY & ADMINISTRATION : Mark Bailey- Reported under Old Business.

WATER & SEWER : Andy O’Neill-No Report

POLICE, FIRE & SAFETY : Rick Wekenman-He reported under JFB Update.

MAYOR’S REPORT : Mayor Pro-Tem reported that there will be a 10-year Flood-Free Party on Wednesday, February 8^th 6 to 8PM at the Palouse Community Center. Hot dogs and drinks will be provided.  The citizens are asked to bring side dishes or desserts.  At the same time the EMS is considering a Blood Drive for the American Red Cross but has not yet been confirmed.  This event is sponsored by the Palouse Block Watch and the Palouse EMS.

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed.

Mike Milano seconded the motion and the motion carried unanimously.

ADJOURN: Norm Schorzman MOVED to adjourn. Mike Milano seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:06 PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants:  # 11548      through # 11566               Payment: $9,870.79

APPROVED:________________________________   ATTEST:________________________________

REGULAR COUNCIL MEETING-DRAFT ONLY

January 10, 2006

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM

ROLL CALL: Council members present were: Mark Bailey; Mike Milano; Andy O’Neill; Norm Schorzman; Jeff Snook; and Rick Wekenman. Absent-Darcie Bagott. Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Bev Pearce, Deputy Clerk; David Milano; Kathleen Milano; Tracy Milano; Edie Riddle; Dave Tharp; Marc VanHarn; Tony Wright.

APPROVAL OF MINUTES:   Jeff Snook MOVED to approve the minutes of the Regular Council Meeting of December 13, 2005.  Rick Wekenman seconded the motion and the motion carried unanimously.

The Mayor swore in new council members: Mike Milano, Position No. 1; Mark Bailey, Position No. 3 and Andy O’Neill, Position No. 7.

OPEN FORUM :

1. Dave Tharp-compression brakes on Hwy 272 coming in from Potlatch

Dave is concerned about the noise compression brakes make when used coming into town.  He said that 98% of the truck drivers do not use them; it’s the 2% that concerns him.  Tony Wright, who lives on Myott St also is concerned, he referred the council to RCW 46.37.395 a state law prohibiting the use of compression brakes.  Both Tony and Dave feel that the city should consider a stronger ordinance then the state requires.  The Mayor moved this issue to the Policy and Administration committee for review.

1. Marc VanHarn-June 3 Car Show

Marc offered to the council a proposal for his second car show on June 3.  He expects more vendors and entries to the show.  He received good feedback from those who attended and wants to put the show on again.  He has already submitted to the city a street closure request.  Council Member Milano pointed out to Marc that the Department of Transportation requires more signage when streets are closed, he will meet with Marc to go over the details.  Marc also requested camping at the city park for this event.  Council Member Schorzman stated concerns of closing two blocks of Main Street because of the impact of parking. Marc said that he has already addressed this.   Council Member Schorzman MOVED to table the discussion until he gets feedback from the businesses.  Council member Bailey seconded the motion.  Council Member Wekenman stated that perhaps all the business owners affected should come to a council meeting to discuss this.  The motion carried with Council Member Wekenman opposed.

PUBLIC WORKS REPORT : Byron Hodges

1. Review and award lawnmower bid

Byron submitted to the council two bids for a new lawnmower.  1. Arrow Tractor – $2584.80 with trade-in

2. Columbia Tractor-$2149 with trade-in. Byron pointed out that the lawn mower models have changed for 2006.  These bids are for new 2005 models.  This allows the city to continue using all the attachments on hand.  Next years lawnmower model will be different and either replacements or modifications will need to be taken into consideration.

1. Review and award tree cutting bid

Byron submitted to the council two bids for falling three trees in the cemetery.  He stated that in the past the city has always been able to handle the tree maintenance in the cemetery without any damage to grave markers.  These particular trees need equipment that the city does not have.  The bids are: 1. Wilson – $969.30 w/tax; 2. RC – $1507 w/tax.  Wilson will receive the bid.

Council Member Schorzman MOVED to accept the bids from Columbia Tractor and Wilson Tree Service. Council Member Snook seconded the motion.  The motion carried unanimously.

Byron updated the council on the city crew’s work: clean up gravel that was put down for snow and ice, all storm drains have been cleaned, one plugged sewer on Bridge Street worked on.  Marc has been painting tables, digging in new sprinklers at the park and completing the construction of the barricades.  The crew continues to work on vehicle and equipment maintenance.

POLICE DEPARTMENT REPORT:

The Mayor stated that Bagott Motors is working on finding a used vehicle for the police department.  The city has in its budget $25,000, with $10,200 of that being the grant that former Chief Zehm has acquired.  Council Member Wekenman wants some type of public announcement to inform the citizens of Palouse of the purchase and upgrades to the vehicles of the police department.

OLD BUSINESS:

Council Member Bailey had an update on the issue of Jo Johnson’s road.  He had spent some time with Tom Boone, original developer of the property in question.  Mark said that it is very difficult to determine the boundaries of this road because there are so many stakes around the area.  Byron said that he would like to walk the road with Mark to further explain the situation.  He also continued to state that if the surrounding property owners would pitch in an equal amount to bring the road to city specification, the city would then take over the road.  Council Member Bailey asked if there are any letters or other documentation on this issue.  Treasurer Beeson said yes, letters were sent to all involved parties.  The Mayor reminded the council that the city would not accept the road unless the situation went through our city attorney first.  The Mayor did ask Byron to plow the road as needed for snow removal.  This would be a courtesy to the residents on the road.

NEW BUSINESS:

1. Discussion of Ecology process for assessment of Brownfield’s

The mayor discussed with council a program that the Dept. of Ecology administers regarding Brownfield properties.

A Brownfield is defined as real property, the expansion, redeveloplement, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant.   He and Joyce had the opportunity to meet with EPA officials last October and discussed possible projects in Palouse.  The EPA explained that there are three main points to their program: 1.) property assessment   2). clean up   3). reuse of the property.  Generally Brownfield’s are old gas stations or other type of business sites that used chemicals in their business.  These types of properties are often located on prime real estate locations such as Main Streets.   Currently 2 types of assessment exist with the costs being covered by the EPA.   After the assessment is made, recommendations are reported.  The Mayor has spoken to a possible property owner about this program and the property owner had no initial objections to continue to explore this program.  The Mayor pointed out that the Department of Ecology has some previous assessment work in Palouse and that he was sent an abbreviated version of those records.  The Mayor would like the council’s blessing to continue researching this program.

COMMITTEE REPORTS/REQUESTS: 

STREETS & SIDEWALKS: No Report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman-No Report

PARKS, CEMETERY & BUILDINGS : No Report

PERSONNEL & POOL : Jeff Snook-No Report

POLICY & ADMINISTRATION : No Report

WATER & SEWER : No Report

POLICE, FIRE & SAFETY : Rick Wekenman-No Report

MAYOR’S REPORT : The Mayor began by assigning chairs to the committees: Policy/Admin – Mark Bailey; Finance, Property, Equipment-Norm Schorzman; Park, Cemetery & Buildings-Mike Milano; Water & Sewer-Andy O’Neill; Streets & Sidewalks-Darcie Bagott; Police, Fire & Safety-Rick Wekenman (this chair would also be on the Joint Fire Board).

The Mayor informed council members that in addition to serving as a chair they must also choose three other committees to serve on.  Stating there are many exciting projects for the city in 2006, RV parks, the  Fisher’s Addition sewer project to name a couple.  Council Member O’Neill asked if he could meet with Byron and the city crew to see daily operations.  The Mayor informed council of the Whitman Street project, between Hwy 26 and Hall Street.  This road is a disaster and it needs a total rework.  The Mayor said that the city will spend 2006 looking for funding and in 2007 the construction will begin.  Joyce and the Mayor have met with TIB and WSDOT already to discuss the project.  Munir Daud has already drawn up preliminary drawings for the pre-application that was sent in last week at no charge.

Council Member Wekenman stated that the railroad lines future is in question.  No one can afford to ship with the railroad anymore. The Mayor said that the design work must be done now not later.  The project will proceed as if the rail line were still there.  This is a frequently used street in Palouse.

The Mayor stated that Byron and the city staff worked on an application for funding to chip/seal Fairview Ave and the F, 4^th D, 3^rd, E St road on the South Hill.  The application was sent to the Small City Pavement Preservation program.  Treasurer Beeson requested that the F, 4^th D, 3^rd and E Street and a road off of the Potlatch be renamed.  These multi named roads pose a problem for the 911 system as well as documentation for other sources.

Other projects going into 2006 are the relocation of the Police department into the old fire station, and the 40 x 100 foot lot on Main Street available for development.  The remaining CDBG funds from the Mary Street house sale are still available.  The amount is about $25,000 and the council may use it for community development initiatives.

County Commissioner Partch met with the Mayor, reminding him of two positions open on county committees:

1. .08 committee   2. Palouse Economic Development Committee, private citizens and council members are welcome.

The AWC will be holding the City Legislative Action Conference on January 25 and 26 in Olympia.  Council Members Snook and the Mayor are planning to attend.  The Mayor pointed out that the next city council meeting is the same day they will be leaving.  He asked what the council members would like to do about the council meeting.  Council Member Schorzman MOVED to change the council date to January 23, Monday.  Council Member Snook seconded the motion.  The motion carried.  Clerk Beeson stated she would check with attorney Bishop about the legalities of changing meeting night since it is set in city code.  The Mayor reminded council that they must elect a Mayor pro tem.  Council Member O’Neill MOVED to elect Council Member Wekenman as Mayor Pro Tem.  Council Member Bailey seconded the motion.  The motion carried unanimously.

A liquor permit renewal for Thurman’s Market has come before council, with no objects the permit is approved by default.

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed.

Jeff Snook seconded the motion and the motion carried unanimously.

ADJOURN Jeff Snook MOVED to adjourn. Mike Milano seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:45 PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants:  # 11489      through # 11502          Payment: $11,405.46

Claims Paid                   Warrants: # 11503       through # 11522           Payment: $8,882.13

Claims VOID                 Warrants: # 11487       through # 11488

Payroll Paid                   Warrants” # 6039         through # 6061              Payment: $28,456.62

APPROVED:________________________________   ATTEST:________________________________

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM

ROLL CALL: Council members present were: Jeff Snook, Dave Willmore, Steve McGehee, Rick Wekenman; and Norm Schorzman. Absent – John Sell and Linda Dillard. Also present were:  Bev Pearce, Deputy Clerk; Chief Neumann; Officer Wright; Whitman County Deputy, Randy Zehm; Greg Pearce; Mark Bailey; Darcie Bagott; Mike Milano; Thinh Nguyen and Dave Caudle; City Attorney, Stephen Bishop (arrived 7:10PM)

APPROVAL OF MINUTES:   Corrections to the minutes are: OLD BUSINESS-line 2 “information from Kary and the Dept. of Ecology it is not” and line 4 “the authority the Department of Ecology has for enforcement”.  Adding the Police, Fire & Safety report: The committee met with the police department and there are new Palouse Police Department patches. Steve McGehee MOVED to approve the amended minutes of the Regular Council Meeting of November 22, 2005.  Norm Schorzman seconded the motion and the motion carried unanimously.

OPEN FORUM :

A.  Roadway not being plowed by Jo Johnson’s house

Council Member Schorzman stated that he received a call prior to this council meeting about the lack of snow plowing on the road by Jo Johnson’s.  Schorzman said that hoped the city attorney would be present to discuss this matter.  Also noting that without Byron present he could not ask what the current situation is.  He hopes to get this issue resolved as it has been going on for years.  He thought the road was is use, but had not been accepted by the city.  Mark Bailey, who is an abutting property owner of the road, said that part of the road has been vacated and that he discussed with Jo Johnson the possibility of giving her an easement.  Council Member Schorzman said that the streets and sidewalk committee should meet with the city attorney on this issue.  The Mayor said that he is not sure how the issue of snow removal on Jo Johnson’s road can be resolved until it is brought up to spec and accepted by the city.  Mark Bailey has discussed the problem with other property owners abutting this road, Richard Akin and Ed Gnaedinger.  He said that this could be an issue for the title company who handled the sale of Jo Johnson’s property or the previous property owner’s problem.  City Attorney Steven Bishop said the he has already spoken to Jo Johnson and suggested she hire an attorney to look at the matter.  Mark Bailey said if the city were to take over the road as is, he had no problem, but Ed Gnaedinger may be more affected than him.

PUBLIC WORKS REPORT : Byron Hodges submitted a written report

BUILDING INSPECTOR REPORT: Dan Gladwill

Dan reported that he has worked on 3 to 4 permits since the last council meeting, one permit has been finalized.  He continues to receive phone calls from citizens regarding future projects.

JOINT FIRE BOARD FIRE & EMS:

No report as the board will meet on December 19.

POLICE DEPARTMENT REPORT: Report from Chief Neumann

A. Swearing in of new Chief and Officer

Mayor swore in the Oath of Office for Chief Neumann and Officer Wright.

B. Chief Neumann reported that Officer Wright has been working on an accelerated field training program in order to familiarize himself with Palouse.  He has made several traffic stops, giving warnings only.  A new computer has been installed in the department.  The police department is working with the Harley Davidson Company on a motorcycle program.  The chief has met with the city attorney to go over details of this program.  Stephen Bishop said that he sees no problem with this program.  Officer Wright is a state certified trainer for police motorcycles.  The council asked for a description of this program.  The chief said that Harley-Davidson Company offers police motorcycles to departments for the cost of set up.  The department would pay $500 per motorcycle per year.  This could save the city money on gas during summer months.  The department could use the current portable radios with earphones, any additional equipment could be purchased used and remain with the city after the motorcycles are returned to Harley-Davidson.  Since Officer Wright is a certified trainer, his skills could be used in a program for training police and civilians how to ride a police motorcycle.  The revenue from this would cover the $1000 cost of the motorcycles.  Officer Wright noted that Palouse would be one of the first departments in the area with motorcycles.  The cost of this program and equipment is covered under the current budget.  Officer Wright is also a member of the motorcycle club called the Cossacks.  They perform stunts at fairs and parades across the state.  This year Officer Wright has invited the Cossacks to perform at Palouse Days.  This may raise the attendance at the event, with the participants and their families coming into Palouse on that day. 

The Mayor has given his approval for implementing this new program in Palouse, the Police, Fire and Safety committee also gives its approval.  Council Member Snook MOVED to allow the police department to move forward with implementing this new program in Palouse.  Council Member Schorzman seconded the motion.  The motion carried unanimously.  Officer Wright said that the Cossacks club is required to carry a 5 million dollar insurance bond for their performances leaving the cost of travel.  He was hoping to obtain donations in some way to help cover these expenses.  The chief and seconded officer attended a School Safety meeting in Pullman , introducing the new officers to other officials and contacts for future use.  On Friday, December 9 the police department assisted in arrests of three suspects in a Meth Lab on Almota Road .  The Quad City Task force was present and there will be an ongoing investigation.  The Mayor asked Chief Neumann about what can be done?  The Chief said that landlords can do background checks and ask for references on potential tenants.  Neighbors should keep an eye out for clues such as an ammonia smell, pool cleaner bottles, chemicals and propane bottles lying around.  Dave Caudle asked the chief if he was being informed when people with past drug records move into town.  The chief said no. Dave offered to help the police department keep informed when he can.  The Mayor inquired about the state of the home after a Meth lab has been using it.  Chief Neumann said at times the public health department steps in.  In the case of Friday’s arrest a decontaminate task force came in to remove and clean up any residue from the chemicals.  The chief said he would inquire about what could happen to a home if it were to be condemned.  The police department has had no reports of accidents within the city due to the snow and ice.  Council Member Willmore commented that more gravel should be put down at the intersection of Main and Bridge.  There was some discussion of a possible barrier being needed at the foot of I Street and Whitman St .

OLD BUSINESS:

A.  Ordinance No. 815 – Adopt 2006 Budget and Budget Message

The Mayor asked council if he could suspend the reading of the entire ordinance and budget message.  Council Member McGehee MOVED to allow the Mayor to suspend the reading of the entire ordinance and budget message.  Council Member Willmore seconded the motion.  The motion carried unanimously.  Council Member Snook MOVED to adopt the 2006 Budget as written.  Council Member McGehee seconded the motion.  The motion carried unanimously.  The Mayor commented that in the past few years the council has had to make spending adjustments because of reduced state support.  Fortunately, the 2006 budget process was far more positive because of the support given local communities by the 2005 State Legislature with the passage of ESSB6050 and the support by local voters in moving the Palouse Library to the Whitman County Library system for funding.  The mayor thanked Council Member Schorzman who spear headed the library annexation into the county. The Mayor stated that the Heritage Park project is complete with only one remaining cost for the donation plague of $150.00.  Council Member Schorzman stated that in regards to the Public Safety Building we have a good building.

NEW BUSINESS:

A.   New contract for Building Inspector Dan Gladwill

The Mayor requested authorization from the council to sign the new 2006 contract for building inspector Dan Gladwill.  He stated that the building department holds it own now.  Revenues are coming in that exceed the contract cost. It was requested to increase the proposed contract $500 per year.  The council comments were that the building inspector is always there and he is a good employee.  Council Member Schorzman MOVED to authorize the Mayor to sign the 2006 contract with Dan Gladwill as building inspector, amending the amount of monthly compensation from $458.33 to $500.00.  Council Member Snook seconded the motion.  The motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

STREETS & SIDEWALKS: Linda Dillard-Absent

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman-No Report

PARKS, CEMETERY & BUILDINGS : John Sell-Absent
PERSONNEL & POOL : Jeff Snook –No Report

POLICY & ADMINISTRATION : Steve McGehee-No Report

WATER & SEWER : David Willmore-No Report

POLICE, FIRE & SAFETY : Rick Wekenman
The committee met with Chief Neumann and Officer Wright in regards to the Harley-Davidson motorcycle program, the committee feels this would be a good program for the city.  Council Member Wekenman asked the council to give direction to the police department in regards to abandon/injured cats being turned into the department.  Whitman County is not accepting any more cats at this time.  Chief Neumann said that the department needs a policy; there could be the potential problem of people thinking that they can abandon injured cats in Palouse and the city would pay for the animals care.  Mike Milano said that the City of Albion sees this as a seasonal problem as college students leave the area, abandoning their pets.  Council Member McGehee recapped past council discussion about cats being left at the vet clinic.  Chief Neumann said that if the problem persists that a policy to only cover the cost of euthanizing the animal could be put in place.  The Mayor asked, since the city has a contract with Whitman County for dogs, could be have one for cats.  Council Member Schorzman asked Stephen Bishop what other cities do about this problem.  Stephen said that this issue has never been discussed in any of the other towns he works for.

MAYOR’S REPORT : The Mayor reminded council that the city Christmas party will be held on Friday, December 16, 2:00PM at the Legion Hall.  He has asked architect student Sam Gregg to work with the Police Department on a design for the new department at the old city hall location.  The Mayor thanked Deputy Zehm for helping our new police officers.

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed. 

Jeff Snook seconded the motion and the motion carried unanimously.

ADJOURN Dave Willmore MOVED to adjourn. Norm Schorzman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:20PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants:  #11450       through #11486     Payments:  $5,929.82

VOID Claims                 Warrants: #11448        through #11449

APPROVED:________________________________   ATTEST:________________________________

 
CITY OF PALOUSE

November 22, 2005

Public Hearing – 2006 Final Budget

7:00 PM

REGULAR COUNCIL MEETING-Draft Only

Following Public Hearing

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM

ROLL CALL: Council members present were: John Sell, Jeff Snook, Steve McGehee, Rick Wekenman; and Norm Schorzman. Absent- Linda Dillard, Dave Willmore. Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Bev Pearce, Deputy Clerk; Darcie Bagott; Kary Peterson; Joel Arter; Ed Gnaedinger; Mark Bailey; Andy O’Neill; Ben Tarbutton; Gary Baily; Theresa Smith; Marc Smith; Cheryl Johnson; Steve Brink.

OPEN PUBIC HEARING: 7:02PM

No Public Comment

CLOSE PUBLIC HEARING: 7:03PM

APPROVAL OF MINUTES:   Norm Schorzman MOVED to approve the minutes of the Regular Council Meeting of November 8, 2005.  Steve McGehee seconded the motion and the motion carried unanimously.

OPEN FORUM : No comment

PUBLIC WORKS REPORT : Written report submitted by Byron Hodges

Cheryl Johnson asked Byron what he was doing on Illinois Street.  Byron said that he was filling in a parking area for the Public Safety Building with gravel.

POLICE DEPARTMENT REPORT: Written report submitted by Chief Neumann

The chief introduced Jim Wright as the new second officer for Palouse.  Council Member Wekenman asked Chief Neumann if the second officer is fully authorized police officer.  The chief said that on the first day of hire Officer Wright is a fully commissioned officer, able to perform all police duties.  The city has 6 months before he needs to attend the academy to complete his training.  It has been planned for Officer Wright to begin his academy schooling on February 1, 2006.  The state will reimburse the city for his wages during his schooling because we are a population of less than 10,000.  The chief pointed out that Officer Wright has had training covering most police issues.

The Chief reported on the cost of outfitting two new officers, and the status of the $10,000 grant for a new police vehicle.  He reported the following: 2 dog complaints; 2 hurt animal complaints; assist with Colfax Police and Whitman County Sheriff on a search warrant.

BUILDING INSPECTOR REPORT: Dan Gladwill

Dan reported the following building permits are active: 5 reroofs; 3 pole buildings; 2 stick frames; 1 remodel; 4 mobile home installations; 1 garage.  Dan has 10 older permits that he will be addressing and trying to sign off on before the end of the year.  Dan receives 3 to 4 calls a week; he feels that there will be on going projects throughout the winter months.

JOINT FIRE BOARD AND EMS UPDATE:

Chairman Snook reported that the Fire and EMS departments will be going through Hazard Material training in the next month.  The insulation was put in at the Public Safety Building and rain gutters will be installed on the front of the building.

OLD BUSINESS:

• Kary Peterson, Ecology – Air Quality Program

Council Member McGehee began by explaining that the Policy committee met and with the additional information from Kary and the Dept. of Ecology it not in the best interest of the city to put in place an ordinance control or eliminating burning in the city limits.  By putting an ordinance in place it would remove the authority the Department of Ecology would have over a potential legal issues.  Council Member Snook agrees and stated that the city needs make available to the citizens alternatives to burning.  Kary stated that the city has received a burn permit to burn the accumulated pile at the old city dump city.  This burn is only for the City of Palouse Public Works Department.  The permit has many restrictions and Kary will be working closely with Byron.  Ecology would like to work with the city to develop alternatives that would work for the citizens, so burning is not the only way to get rid of leaves and yard debris.  Ecology will be publishing a flyer in the next Boomerang edition as an educational tool for the citizens.  Ecology will help the city with another ad after Christmas on the alternate ways to eliminate yard debris.  Kary also provided the council with ordinances from local cities, for future reference.  Steve Brink asked Kary what exactly is a citable offense.  Kary said that he did not have a definitive answer.  He said that Ecology gives out very few fines.  He said the process starts with a letter informing someone of a complaint.  This letter spells out the state laws and gives advice on how to burn properly or not at all.  He said that 99.9% of the time when a person reads this letter there is no repeat of complaint.  The Dept.’s goal is to educate citizens on proper burning and disposal of yard debris.  In order for an offense to be cited and fined, a person from the dept. would actually have to be present to witness the offense.  Chief Neumann asked if someone receives the letter and they follow the rules, yet the complaints continue, what is to be done?  Kary read from the WAC and said that the dept gives technical advice to the person burning.  Kary explained that the Clean Air Act explains exactly what agency enforces this law.  Cheryl Johnson handed a letter from an emergency room doctor, she asked him to read it.  Kary said that it was not his place to read this letter, but he would put a copy of the letter in her file.  Cheryl read the letter to the council.  There was more discussion on this issue.  Kary said that is looks like he will have to spend more time in Palouse.  Byron Hodges said that the city has a very large area outside of town that could be used to dump collected leaves and yard debris.  This site could hold years of waste and it would never have to be burned.  The city crew could create a dump location for the citizens and move the pile when time allows.  He stressed however, that this would not be the place to dump household garbage.  Council Member Schorzman stated that the county would be willing to rent a chipper once or twice a year for the citizens of Palouse.  Kary said that a DNR prison crew could be hired and a big chipper could be used for very large branches. He said the city needs to come up with the program and Ecology and Whitman County will be there for support and possible funding.  Kary said that he knows where he can get money for fencing and signage around the proposed leaf dump site.  The Dept of Ecology even has an air monitor unit that could be brought into the city for a short time.

• 2006 Budget discussion

Council Member McGehee asked Chief Neumann if he felt the proposed budget for 2006 was adequate for the new department.  The chief said that the budget was doable and there would be no changes.

NEW BUSINESS:

• Resolution No. 2005-10 – Adopting the Salary Schedule for 2006

The Mayor read the resolution through in its entirety.  Steve Brink asked about the mileage reimbursement.  He felt that it should be increased.  Discussion continued and the council decided to raise the mileage reimbursement to 40 cents per mile.

Council Member Snook MOVED to adopt Resolution No. 2005-10.  Council Member McGehee seconded the motion.  The Mayor asked for any further discussion.  Council Member Schorzman stated that the increases in salary for the city employees are in line and justified.  The city has a good crew working for it.

Council Member McGehee-Call to Question.  Council Member McGehee MOVED to adopt Resolution No. 2005-10.  Council Member Snook seconded.  The motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

STREETS & SIDEWALKS: Linda Dillard-Absent

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman-No Report

PARKS, CEMETERY & BUILDINGS : John Sell-No Report

PERSONNEL & POOL : Jeff Snook –No Report

POLICY & ADMINISTRATION : Steve McGehee-No Report

WATER & SEWER : David Willmore-Absent

POLICE, FIRE & SAFETY : Rick Wekenman
MAYOR’S REPORT : The council was sent a letter from Whitman County Dept of Public Works inviting council members or citizens to represent the city on the Whitman County Solid Waste Advisory Committee.  Council Member McGehee said that he served on this committee and encourages anyone to join it.

The City of Pullman also sent a letter inviting the Mayor and Council to attend a Town Hall Meeting on December 13.  This meeting does conflict with our city council meeting.  Tammy Lewis is the new Economic Development Coordinator for Whitman County.  She sent a letter introducing herself, gave information on a meeting for the Annual Downtown Revitalization Training in May.  She would like to attend a council meeting in the future.  A liquor license renewal was submitted to the city for The Green Frog Café.  There was no objection and the license will be approved by default.  On Tuesday, November 29, there will be a Public Hearing for a requested street vacation.

The Mayor indicated that when the November election has been certified the newly elected council members may take the place of the appointed council members.  The Public Hearing is a legislative hearing and must have quorum.

The Mayor met with Keith Martin from the Department of Transportation.  They discussed the reconstruction of Whitman Street, between Bridge and Hall.  The DOT said that there may be funds available for pre-design work.

ALLOW PAYMENT OF BILLS: Jeff Snook MOVED that the bills against the city be allowed.

Steve McGehee seconded the motion and the motion carried unanimously.

ADJOURN Jeff Snook MOVED to adjourn. Steve McGehee seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:45PM

The following vouchers/warrants are approved for payment:

Claims Paid                Warrants:  # 11409        through # 11423          Payment: $8,215.70

VOID Claims               Warrants: #11407       through # 11408

APPROVED:________________________________   ATTEST:________________________________

CITY OF PALOUSE

November 8, 2005

Public Hearing – 2006 Preliminary Budget

7:00 PM

REGULAR COUNCIL MEETING-DRAFT ONLY

November 8, 2005

CALL TO ORDER: Mayor Michael Echanove called the Public Hearing to order at 7:02PM

ROLL CALL: Council members present were: John Sell, Jeff Snook, Linda Dillard, Dave Willmore, Steve McGehee, Rick Wekenman; and Norm Schorzman. Also present were: Joyce Beeson-Clerk-Treasurer-Byron Hodges, Public Works Superintendent; Bev Pearce-Deputy Clerk; Jerry Neumann-Police Chief; Jim Wright; Michael Allen; Lisa Fisher; Andy O’Neill; Michael Wolf; Sharon McGinnis; Katrina Shelton; Linda Arrasmith; Steve Gill; Cheryl Johnson; Tom Wysong; Brian Johnson; Marc Smith; Theresa Smith; Dennis Kittelson; Dave Caudle; Julie Kerr; Pete Hertz; Greg Partch; Steve Brink.

OPEN PUBLIC HEARING-2006 Budget: 2006 Budget Public Hearing opened at 7:02PM

The Mayor complimented Joyce on her work on the budget. The city has experienced loss of income in the past, but with conservative spending recently the city has weathered fairly well. The upcoming year looks good for the city.

CLOSE PUBLIC HEARING: 7:06PM

APPROVAL OF MINUTES: Jeff Snook MOVED to approve the minutes of the Regular Council Meeting of October 25, 2005. Steve McGehee seconded the motion and the motion carried unanimously.

OPEN FORUM :

1. Carl Cozad-Community Action Center: Carl introduced himself as the new Executive Director for the Community Action Center. He explained that the center will be working on the new bill HB2163.       This is a house bill to end homelessness in Washington State. The Center was contracted by the county to work on this project. The Mayor asked Carl what constitutes a homeless person. Carl said anyone who does not have a permanent shelter to live in.
2. Greg Partch-County Commissioner:       Greg said that he was on his yearly tour of the cities which he represents.

Council Member McGehee invited Carl back after the first of the year, as new council members will be in place. Greg Partch continued by reminding the council that he now sits on the TIB board, he also said that there is an opening for another board director. The board meets every other month. The Mayor asked Greg how the county budget was doing. Greg said that it looks better; they have had to consolidate offices and cut jobs. They hope to start 2006 without having to use the county’s reserve funds. The ballot that was passed in September helped the county a lot. Continued work on the Streamline Tax is being done. Greg presented the Mayor with a portion of the ribbon used on opening day of the Palouse Cove Road.

PUBLIC WORKS REPORT : Byron Hodges

The crew has finished the water line on Ellis Street. Don has read the meters for the last time of the season. The Hayton Green Park restrooms are closed for the season and the pool has been filled for the winter. The Mayor asked Byron to pass along a Thank You to Marc for the work he did on the barricades.

POLICE DEPARTMENT REPORT: Chief Nauman reported:

The chief went on a ride along with Officer Snead and Ellsworth; he was taken to the county facilities as well. So far everything is going well. Chief Nauman will be the Emergency Response Coordinator for the city. He will also be spending a lot of time at the school. The Mayor said that 2006 will be the year of the Police Department in Palouse.

OLD BUSINESS:

• Leaf disposal update

Council Member Schorzman met with County Solid Waste Disposal Coordinator Cindy Leper to discuss different options the city may use for disposal of yard debris. The county will furnish the citizens of Palouse with paper or biodegradable bags as one option. These bags will be available down at city hall when they come in. Several households on the South Hill of Palouse received letters from the Department of Ecology. These citizens discussed the content of the letters and more discussion continued on the issue of burning legal debris. Mike Allen asked about the dumpster that was discussed at the last council meeting. Council Member Schorzman said that it would cost the city $450, for a one time dump and the dumpster would need to be monitored to make sure that only yard debris was put in. Most of the citizens in attendance were not in favor of a burn ordinance for the city. Council Member McGehee said that the ordinance would be more strict then the current state laws. The Mayor stated that the current letters and burn issues need to be taken up with the Department of Ecology. Those issues are not city issues. Cindy Leper and Kary Peterson will both be at the next council meeting.

• 2006 Budget discussion:       There have been four council meetings that included discussion about the 2006 budget. There will be a public hearing on November 22.

• Hearing Request by John Sell for partial Street Vacation on Illinois Avenue

The Mayor asked Joyce if the application is valid, she said yes. Council Member Willmore MOVED to set a public hearing 20 days from this council meeting, Tuesday, November 29, 2005 7:00 PM at City Hall. Council Member McGehee seconded the motion. There was discussion on a verbal decision made by a past mayor and council to no longer allow street vacations. The current council is following the current codes and ordinances in place. The motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard-No Report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman-No Report

PARKS, CEMETERY & BUILDINGS : John Sell-No Report

PERSONNEL & POOL : Jeff Snook
Council Member Snook reported that the Fire Rating Bureau was in town to evaluate the city. The Rural rating is at 8A and the City is at 7. These ratings can affect consumer insurance rates.

POLICY & ADMINISTRATION : Steve McGehee-No Report

WATER & SEWER : David Willmore-No Report

POLICE, FIRE & SAFETY : Rick Wekenman
Council Member Wekenman will be setting up a meeting with the new chief to discuss the future of the department.

MAYOR’S REPORT : Joyce and the Mayor will be attending a funding conference in Wenatchee. AWC will be having a meeting on Thursday at the Hilltop restaurant. He asked any council members to let Bev know if they wanted to attend.

ALLOW PAYMENT OF BILLS: Jeff Snook MOVED that the bills against the city be allowed.

Norm Schorzman seconded the motion and the motion carried unanimously.

ADJOURN Norm Schorzman MOVED to adjourn. Rick Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:47PM

The following vouchers/warrants are approved for payment:

Claims Paid                Warrants: # 11380         through # 11406         Payment: $22,414.64

APPROVED:________________________________   ATTEST:________________________________

REGULAR COUNCIL MEETING-DRAFT ONLY
October 25, 2005
CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM

ROLL CALL: Council members present were: John Sell, Jeff Snook, Linda Dillard, Dave Willmore, Steve McGehee, Rick Wekenman and Norm Schorzman. Absent-Linda Dillard Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Bev Pearce, Deputy Clerk; Kary Peterson-DOE; Ed Gnaedinger; Mark Bailey; Michael Allen; Thinh Nguyen; Darcie Bagott; Mike Bagott; Marvin Pillars; Pauline Brantner; Swartz Brantner; Darlene Brantner; Cheryl Johnson; Brian Johnson; Linda Arrasmith.

APPROVAL OF MINUTES:   Steve McGehee MOVED to approve minutes of the Regular Council Meeting of October 11, 2005.  Jeff Snook seconded the motion and the motion carried unanimously.

OPEN FORUM :

Kary Peterson-Department of Ecology: Kary explained that he works for the Air Quality Division, which is basically, outdoor residential burning, yard and garden debris and also for the agricultural division, which is field burning.  He explained that Whitman County has a good solid waste program, Cindy Leper is in charge and she has up to $11,000 per year of grant money available for helping cities set up solid waste programs.  The goal of Ecology-Air Quality is to reduce or eliminate yard and garden burns.  Kary stressed that backyard burns are legal in Washington as long as it is natural vegetation and it does not impact somebody.  Mayor Echanove asked for a definition of impact.  Kary stated that an impact to a person would be health issues involving the burn and damage to facilities.

Options to backyard burns were presented to council and discussed

• Ecology can give a city wide permit to burn on days that are approved by their agency
• Composting, with the county providing free education to citizens about the proper way to compost
• Cindy may be able to find funding for the city to purchase a chipper, which would be used 3 or 4 times a year
• Dumpster placed in a secure area, then the debris would be hauled away
• The city can make grant application to the county for funding of equipment necessary to eliminate the need to burn
• Ecology can pay for ads in the local papers for the city to inform citizens of the leaf removal program and provide educational flyers to the citizens of Palouse

The city will be contacting Cindy Leper about getting a dumpster for collection of leaves only at this point. A permit for the Public Works Department will be applied for to burn the cities 3 year accumulation of leaves.  This would be done at the old city dump site.  Other options will be discussed with the county.

If the citizens of Palouse need to report a residential burn that is impacting the neighbors with smoke they need to report it to the Ecology-Air Quality toll free complaint line: 1-866-211-6284.  If the burn is a safety hazard to the surrounding structures, 911 should be called. 

PUBLIC WORKS REPORT : Byron Hodges

The city crew is almost finished putting in the water line on Ellis Street .  Don has read the water meters for the last time this season.  The pool needs to be cleaned and filled.  Marc is picking up leaves.

POLICE DEPARTMENT REPORT: No Report

BUILDING INSPECTOR REPORT: Dan Gladwill reported that there were no major items to report at this time.  A couple more pole buildings are going up.  The Mayor asked Dan about the “No Trespass” signs posted on Scott and Patti Green-Kent’s Beach Street property.  Dan said that he made a suggestion to them about posting the property.  Council Member Schorzman commended Dan by stating that he has received two compliments about his work with the city.  Dan informed the council that he is continuing his education.  He is now certified in two areas of plumbing and is going to be attending training for plan review.  The Mayor asked Dan if things were slowing down.  Dan reported that last week he was not in Palouse, but the coming week he will be in town everyday.

JOINT FIRE BOARD:

Council Member Snook reported that at the last JFB meeting the main topic was the residential burn issue.  The Fire Department, EMS and Rural Fire Department have the funds together to insulate the new Public Safety Building .  The Rating Bureau will be in town soon to evaluate Palouse.

NEW BUSINESS:

• Resolution No. 2005-08 – dedicating “ Pauline Lane ”

The Mayor introduced Pauline Brantner and read Resolution No. 2005-08 dedicating the road that leads to Well #3, Pauline Lane.  In attendance was Pauline’s son Swartz and his wife Darlene.  Council Member Schorzman MOVED to adopt Resolution No. 2005-08.  Council Member McGehee seconded the motion.  The motion carried unanimously.

• Resolution No. 2005-09 – Revised 2005 Salary Schedule

The Mayor read Resolution No. 2005-09 stating that the lone change to the 2005 salary schedule was an increase in the Police Chief salary for the remaining two months of 2005.  Council Member McGehee MOVED to adopt Resolution No. 2005-09 allowing the salary increase for the Chief of Police position.  Council Member Willmore seconded the motion.  The motion carried unanimously.

• Street Vacation request from Council Member John Sell

Councilmember Sell asked about his street vacation request.  He would like council to set a hearing date.  Treasurer Beeson said that she had only received the request today and needed to speak to Council Member Sell about the application after the council meeting. 

OLD BUSINESS:

• 2006 Budget discussion

         Funds – Streets, Arterial Streets, Water, Sewer

Council discussed the Street Funds, both City Streets and Arterial Streets.  The budget for Arterial Streets includes paving two more blocks of Alder Street and applying an additional coat of BST to Fairview Avenue . The water fund has few changes, except that the expenditure line “Water Office & Operating” was increased  from $10,000 to $20,000.  The sewer operating fund has few changes and will need to be looked at because projections show that expenditures are still a little higher than receipts.  We have been spending into the reserve.  Treasurer Beeson recommends a $1.00 increase in the sewer rates to go into the Water Operating Fund.  Councilmember Willmore expressed concerns about raising rates at this time.  It was also brought up that PW Superintendent Byron Hodges suggests an additional increase of $1.00 to begin reserving for changing over to the sludge press technology.  Council decided to visit these issues at the next meeting.

COMMITTEE REPORTS/REQUESTS: 

STREETS & SIDEWALKS: Linda Dillard-Absent No Report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman-No Report

PARKS, CEMETERY & BUILDINGS : John Sell-No Report

PERSONNEL & POOL : Jeff Snook –No Report

POLICY & ADMINISTRATION : Steve McGehee-No Report

WATER & SEWER : David Willmore-No Report

POLICE, FIRE & SAFETY : Rick Wekenman
Council Member Willmore asked when a second officer would be hired.  Council Member Wekenman said that currently Officer Snead would be acting second officer until the new chief is ready to hire someone else.

MAYOR’S REPORT :
The Mayor had no report

ALLOW PAYMENT OF BILLS: Jeff Snook MOVED that the bills against the city be allowed. 

Norm Schorzman seconded the motion and the motion carried unanimously.

ADJOURN Norm Schorzman MOVED to adjourn. Steve McGehee seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:45 PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants:  # 11367         through #  11379           Payment:  $3,039.17

VOID                            Warrants: #11353

VOID                            Warrants: #11343, replaced with Warrant: # 11366

APPROVED:________________________________   ATTEST:________________________________

REGULAR COUNCIL MEETING-DRAFT ONLY

October 11, 2005

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:06PM

ROLL CALL: Council members present were: John Sell, Jeff Snook; Dave Willmore, Steve McGehee. Absent-Linda Dillard, Rick Wekenman and Norm Schorzman. Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Bev Pearce, Deputy Clerk; Mark Bailey; Tiana Gregg; Darcie Bagott; Cheryl Johnson; Thinh Nguyen.

APPROVAL OF MINUTES: Jeff Snook MOVED to approve the minutes of the Regular Council Meeting of September 27, 2005. seconded the motion and the motion carried unanimously.

OPEN FORUM :

1. Tiana Gregg-Thanksgiving Day Fun Run: Tiana presented to the council a fund raiser for the Palouse Library. She proposes a fun run on Thanksgiving Day morning. The route would be from all Creatures Vet Clinic around the Palouse Grain Growers grain bins and back again, this equals one mile. Participants would get sponsors to raise money for new books, CD’s and DVD’s for the children’s section of the Palouse library. Tiana did not need any traffic assistant. The council gave its blessing for this event.
2. Cheryl Johnson–Burn Ordinance: Cheryl asks the council when a burn ordinance would be put in place. She explained to the council that when her neighbors burn she becomes ill. The Mayor explained that the Policy and Administration committee has been working on this issue. Council Member McGehee said that his committee has about 75% of the ordinance done. He has contacted the Department of Ecology and they have made promises to attend council meetings to discuss the legal aspects of a burn ordinance, but so far, no one has shown up. City Attorney, Stephen Bishop commented that the committee is proceeding as it should and he stated that it is usually difficult to have a general consensus on burn ordinances.
3. Cheryl Johnson–Rock on Illinois Street: Cheryl asks the council when the rock on Illinois Street, between Echanove Ave. and Pine Street would be removed. Byron said that he will get the job done.

PUBLIC WORKS REPORT : Byron Hodges

Byron reported that Eddy’s pit was open and a crusher came in. The city purchased 2,000 tons of rock.

The city crew put in a couple new services, swept streets. Marc is continuing winterizing, and trimming trees.

Don has finished reading meters, with the usage being a lit lower this month.

Work on Ellis street continues for the Foster’s new home, old clay sewer lines were replaced with 6” line on the North hill. Byron has also been working on the budget with Joyce.

POLICE DEPARTMENT REPORT: Officer Snead submitted a written report

In Officer Snead’s report he listed arrests for MIP. Council Member McGehee addressed this issue by stating that when a juvenile is arrested it could affect their chances for receiving college loans or even being able to enter a college. He stated that in the past this community has looked the other way when it comes to arresting a juvenile for drinking. Officer Snead reminded council member McGehee that he has sworn an oath to the State of Washington and the community of Palouse to uphold state and city laws and ordinances. He would be breaking his oath if he looked the other way.

The Mayor told the council that he has asked Officer Snead to remain as Interim Chief of Police for a period of four months. This position will be fully compensated with benefits.

NEW BUSINESS:

1. Resolution No. 2005-08 – dedicating “ Pauline Lane”: this item was not addressed.

OLD BUSINESS:

1. 2006 Budget Discussion: The Mayor noted that finance chair, Norm Schorzman is absent.
   1. New radios for police dept.: At the September 13 council meeting Officer Ellsworth mentioned the possibility of needing new digital radios for the police department. Mark Bailey stated that he asked the Pullman Police Department about this and found out that due to the cost of these types of radios, they would not be purchasing them within the timeline as directed by the State. And it would be highly unlikely that other departments would be able to do the same.
   2. Police Chief Salary: Council Member McGehee discussed that fact that the current salary is at $36,000, this is on the low end of the range for this position. The committee has discussed an increase. Council Member Snook said the Police, Fire and Safety committee recommends a $4,000 increase. Council agreed and a revised salary schedule would be presented when a candidate is chosen.
   3. Building Inspector Salary: Council Member Snook stated that initially the personnel committee agreed to a $500/year increase, but discussion with Dan Gladwill and his request for an additional $100/month increase has lead the committee to rethink their original proposal. The building inspector is currently certified, he continues to upgrade his certification level and his work load has increased. The committee recommends a $1,000/year increase. Council Member Willmore has a problem with this increase. Council member Snook reiterated the fact that the city now has a certified inspector, who continues training and certification for his position. Treasurer Beeson reminded the council that the city paid more for two uncertified building inspectors in the past.
   4. Tennis Court Nets: Council Member McGehee stated that he had requested for the 2005 budget two new nets for the tennis courts. He would like to make that request again.

The Mayor read through the projected budget for 2006 and discussion continued.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard-Absent

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman-Absent

PARKS, CEMETERY & BUILDINGS : John Sell-No Report

PERSONNEL & POOL : Jeff Snook –No Report

POLICY & ADMINISTRATION : Steve McGehee-No Report

WATER & SEWER : David Willmore-No Report

POLICE, FIRE & SAFETY : Rick Wekenman-Absent

MAYOR’S REPORT : The Mayor stated that the Police, Fire and Safety Committee has worked hard to bring good candidates to him for the Police Chief position. The last interview went well and he is waiting for word from our insurance Canfield and Associates on the background check. When the report comes in he will forward to the committee. There was discussion about increasing the Police Chief salary for the remaining portion of this year, if a new chief is hired. Thinh questioned the council on how they collected the recent applications and that if a new chief was hired, where would Officer Snead stand with his four month contract.

Council Member McGehee stated that the committee met, reviewed all options and approaches to the criteria for the position. The Mayor answered the question about Officer Snead by saying that he would complete his four month contract.

ALLOW PAYMENT OF BILLS: Dave Willmore MOVED that the bills against the city be allowed.

Jeff Snook seconded the motion and the motion carried unanimously.

ADJOURN Steve McGehee MOVED to adjourn. Dave Willmore seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:55PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants: # 11340         through # 11365                       Payment: $20,152.17

VOID                            Warrants: #11337           through # 11339

APPROVED:________________________________   ATTEST:________________________________

REGULAR COUNCIL MEETING-DRAFT ONLY

August 23, 2005

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM.

ROLL CALL: Council members present were: John Sell, Jeff Snook, Linda Dillard, Dave Willmore, Steve McGehee, and Norm Schorzman. Absent- Rick Wekenman. Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Bev Pearce, Deputy Clerk; Officer Terry Snead; Officer Scott Ellsworth; Mark Bailey; Sandra Schorzman; Adam Simpson; Rhett Barker; Steve Haugen; Mary Johnson; Glen Smith; Dan Gladwill, Building Inspector.

APPROVAL OF MINUTES: Norm Schorzman MOVED to approve the corrected minutes of the Regular Council Meeting of August 9, 2005. Jeff Snook seconded the motion and the motion carried unanimously.

OPEN FORUM :

7. Sandra Schorzman-Preserve America: Sandy present to council a resolution for the Preserve America program. This program promotes communities and gives people who apply for grants to renovation older buildings a competitive edge in the grant process. This organization gives out 125 grants a year. The resolution is good for a two year period. Council Member Dillard MOVED to sign the Preserve America Resolution Number 2005-07. Council Member Jeff Snook seconded the motion. The motion carried unanimously.
8. Council Member Schorzman–Kids downtown late at night: Council Member Schorzman had a copy of an ordinance from Cle Elum for curfew in that town. Schorzman wants a similar ordinance put in place in Palouse. Officer Snead said that a curfew ordinance is only a tool and no arrests are made. Steve Haugen, lives and works downtown and said that the telephone and pop machines in front of Thurman’s invites kids to hang around. He asked if there is an ordinance against skateboarding and riding bikes on the sidewalks. Steve said that he is trying to conduct business in his office space. Council Member Willmore ask Steve if he has any children, the responsibility rests with the parents, maybe if we get into the parents pocketbook it might make a difference. Council Member McGehee said that he has conversations with Randy Zehm who has told him that the Washington State Supreme Court has ruled that curfew ordinances are unconstitutional. Rhett Barker said that pop machine can be put on a timer to shut down in the late evening. Mary Johnson said that they are disturbed by intoxicated people at the pop machines late at night buying sodas. Council Member Schorzman said that we have a problem and it needs to be fixed. Council Member Willmore suggested we ask the city attorney what our limits are. The Mayor said this matter needs to be turned over to the policy committee. Rhett Barker said this could be a conduct issue not a curfew issue. Officer Snead said that he is allowed only to ask someone what they are doing and then contact a parent to come and get the kid. Council Member Dillard is in favor of an ordinance in order to protect the kids from getting hurt lat at night. Byron Hodges told the council that school will be starting up in a couple of weeks and things should settle down. Steve Haugen said that he is aware he lives on Main Street, but sometimes it is over the limit.
9. Glen Smith–535 Beach St: Glen asked about the status of the Kent property on Beach Street. He wants to know if he has to look at the property in it’s current condition for another winter. This property has been an eyesore for nine years, said Smith. Building Inspector Gladwill will continue to investigate the situation and report back as soon as possible.

PUBLIC WORKS REPORT : Written report submitted by Byron Hodges

Byron added to his report that the chip seal has been done on the south hill road, crosswalks have been painted, the pool closes on Saturday, summer help will be done on the 31^st . We will miss Walter. A 6” water main will be installed at two different locations, F St and Ellis St. The city crew pulled the old sidewalk out in front of the Lions Club Building on Main Street. The Lions Club plans to reconstruct their portion of the sidewalk prior to Palouse Days.

POLICE DEPARTMENT REPORT: Officer Snead submitted a written report

Officer Snead reported that the past two weeks have been fairly quiet. He attended a Chamber meeting, discussing the same topic as council, vagrancy and panhandling. Officer Snead reported that he aided the fire department with traffic control during the fire. He complimented the fire department and their great work on this fire that threatened a residential neighborhood. Officer Snead introduced the council to Sheriff Reserve Deputy Scott Ellsworth. He will be filling in for Terry during his time off. Ellsworth is a Garfield resident and a reserve officer for Whitman county. Officer Snead said that Officer Ellsworth is highly recommended by Sheriff Bret Meyers. Officer Ellsworth explained that he is a fully trained reserve officer and looks forward to the opportunity to work in Palouse. He will be on a few ride alongs with Officer Snead to become better acquainted with the city and it’s lay out.

BUILDING INSPECTOR REPORT: Dan Gladwill

Dan reported that last month a pole barn was completed and another one is going up. This fall there is a potential for a Monolithic Dome home being built.

JOINT FIRE BOARD & EMS UPDATE:

Council Member Snook reported that at the last JFB meeting the 2006 Budget was approved, there were very few changes to the budget. The ambulance contract will be up for renewal next year. The new Public Safety Building will hold an Open House and Silent Auction on Sunday, September 25, from 4 PM to 6 PM.

NEW BUSINESS:

• Ordinance No. 813 – Adopting a 1% property tax increase for collection in 2006

The Mayor read the ordinance through in it’s entirety. Council Member Schorzman commented that this is positive, fair and appropriate levy. Council Member Schorzman MOVED to adopt Ordinance Number 813 as written. Council Member McGehee seconded the motion. The motion carried unanimously.

• Ordinance No, 814 – Setting the Regular and Special Levy amounts for 2006

The Mayor read Ordinance No. 814 in its entirety. Council Member Sell MOVED to adopt Ordinance Number 814 as written. Council Member Willmore seconded the motion. The motion carried unanimously.

• Resolution No. 2005-03 – Request to County Auditor to place EMS levy on the Nov. 8^th general election ballot

The Mayor read Resolution No. 2005-03 through in its entirety. Council Member Schorzman said that this levy is important to the continuing emergency services to the citizens of Palouse. Council Member Schorzman MOVED to adopt Resolution No. 2005-03 as written. Council Member Snook seconded the motion. The motion carried unanimously.

• Resolution No. 2005-04 – Request to County Auditor to place Street Improvement levy on the Nov. 8^th general election ballot

The Mayor read Resolution No. 2005-04 through in its entirety. Council Member Schorzman complimented the city crew on a job well done maintaining our city streets and roadways. Council Member Schorzman MOVED to adopt Resolution No. 2005-04 as written. Council Member Sell seconded the motion. The motion carried unanimously.

• Resolution No. 2005-05 – Request to County Auditor to place Swimming pool operation & maintenance levy on the Nov. 8^th general election ballot

The Mayor read Resolution No. 2005-05 through in its entirety. Council Member Schorzman stated that the pool is the highlight of the summer for it’s local and non-local residents. Council Member Schorzman MOVED to adopt Resolution No. 2005-05 as written. Council Member McGehee seconded the motion. The motion carried unanimously.

• Resolution No. 2005-06-finding a sidewalk to be unsafe for public travel:

The Mayor read Resolution No. 2005-06 through in its entirety. The city of Palouse has in place an ordinance which states that property owners are responsible for the sidewalks adjacent to their property. This resolution is taking action on a reported dangerous sidewalk at 130 E Alder St. Council Member Willmore MOVED to approve Resolution No. 2005-06. Council Member McGehee seconded the motion. The motion carried unanimously.

OLD BUSINESS: No Old Business discussed.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard
No Report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
No Report

PARKS, CEMETERY & BUILDINGS : John Sell
No Report

PERSONNEL & POOL : Jeff Snook
No Report

POLICY & ADMINISTRATION : Steve McGehee
Council Member McGehee reported that the Department of Ecology, Air Quality respresentives would like to attend a council meeting next month. This will be put on the agenda. The police chief advertising was reopened, for a two week period. The deadline to apply is August 29, 2005.

WATER & SEWER : David Willmore
No Report

POLICE, FIRE & SAFETY : Rick Wekenman
No Report

MAYOR’S REPORT :
The Mayor reported that Joyce Beeson will be attending a Department of Ecology meeting next week. This meeting will be discussing funding sources for future wastewater projects in the city. Don Myott attended a WRIA 34 meeting two weeks ago. The committee group works on the Palouse River Basin Watershed. Don is a member of this committee and the Mayor thanked Don for being part of this group.

The Mayor pointed out to the council the framed picture and trade tokens that were donated to the city by the Ankcorn family. He thanked the family for their generous donation.

ALLOW PAYMENT OF BILLS: Steve McGehee MOVED that the bills against the city be allowed.

Jeff Snook seconded the motion and the motion carried unanimously.

ADJOURN Norm Schorzman MOVED to adjourn. John Sell seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:20 PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants: # 11260       through # 11283         Payment: 15,199.45

APPROVED:________________________________   ATTEST:________________________________

CITY OF PALOUSE

PUBLIC HEARING

REVENUE SOURCES FOR 2006

August 9, 2005

City Hall

7:00 PM

CALL TO ORDER:     7:00PM

PUBLIC COMMENT:

Bob Brookshier voiced concern over out of state users of the city pool

CLOSE PUBLIC HEARING: 7:10PM

REGULAR COUNCIL MEETING-DRAFT ONLY

August 9, 2005

City Hall

7:00 PM

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:10PM

ROLL CALL: Council members present were: John Sell, Jeff Snook, Linda Dillard-Absent, Dave Willmore-Absent, Steve McGehee, Rick Wekenman-Absent and Norm Schorzman. Also present were: Bev Pearce, Deputy Clerk; Officer Terry Snead; Stephen Bishop, City attorney; Mark Bailey; Greg Partch, county commissioner; Tina Brookshier; Bob Brookshier; Thinh Nguyen; Maggie Breshears; Ancel Jeffers.

APPROVAL OF MINUTES: Norm Schorzman MOVED to approve the corrected minutes of the Regular Council Meeting of July 26, 2005. John Sell seconded the motion and the motion carried unanimously.

OPEN FORUM :

Bob Brookshier-owner Palouse Tavern: Bob would like to know what can be done about Charlie Sack sitting in front of his business asking customers that are coming into the tavern for money. Bob feels that when Charlie is sitting there it makes potential customers turn away. Officer Snead said that this is a very tricky situation. There is no city ordinance against panhandling and Charlie is within his legal rights to sit on the bench, which is on a public street. Bob also voice concern about Charlie being homeless and sleeping on a deck behind the Boone Building. Officer Snead told the council that there is no law against being homeless. Officer Snead ask the council for direction. Council Member Schorzman would like to have the city attorney draw up an ordinance on panhandling. The council gave a general approval. City attorney Stephen Bishop said that most panhandling ordinances have to be drafted very carefully. Commissioner Partch informed the council that a house bill # 2136 was just approved. This bill aids homeless people. The county is mandated to take care of this problem and has contracted with Community Action Center to handle the program. The city can opt to be part of this program. Council Member McGehee gave statistics regarding the homeless and working poor population, the term homeless should not be generalized. Commissioner Partch said that in 1980 there was a point in time survey and Whitman County had a lot of homeless people.

            Commissioner Partch is now on the Transportation Improvement Board, which provides funding for roads inside city limits. He is working on forming relationships with other rural cities and will notify cities that have road improvement needs about available grants. There is more funding available for sidewalk improvements as well. Commissioner Partch read a resolution that the Palouse Cove Road is officially complete and the speed limit is 55MPH.

POLICE DEPARTMENT REPORT: Officer Snead

Officer Snead reported that the National Night Out seemed to have gone well. The organizations that attend enjoyed themselves, the audience appeared to have a good time and the Blockwatch made a couple of hundred dollars over expense. He would like to thank the following people for working hard on the event, Annie and Marv Pillars, Steve Gill, Patti Rippee and the Mayor.

Officer Snead is working on a large value burglary and ask that citizens should report if they see people they don’t recognize, hanging around cars or campers. There have been a couple of minor speeding citations, and dog complaints.

The Mayor Thanked Officer Snead for his efforts for the National Night Out.

TREASURER’S REPORT:           2^ND QUARTER 2005

Joyce provided for the council the current expenses and revenues for 2005. This information will be used in the upcoming committee meetings for the 2006 Budget.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard
Absent-No Report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
No Report

PARKS, CEMETERY & BUILDINGS : John Sell
No Report

PERSONNEL & POOL : Jeff Snook
Absent-No Report

POLICY & ADMINISTRATION : Steve McGehee
There has been several telephone interviews with the remaining police chief candidate. The time frame for a face to face interview is 3 to 4 weeks. Ancel Jeffers questioned the council about the decision to pay up to $1,000 for transportation costs. He also suggested that the council post the position again. Council Member Schorzman voiced agreement with Ancel and stated that this candidate is holding the city hostage with his delays in responding to the previous phone messages, he is really disheartened by us being held hostage. Council Member McGehee stated that this was not a matter of us being held hostage. The candidate was unable to return calls because of his current employment. Council Member Sell would like to re advertise the position. The Mayor ask council if they would like to make a motion. Council Member Schorzman MOVED to re advertise the Police Chief position. Council Member Sell seconded. Discussion on how long to leave open, it was decided for 2 weeks. Motion carried unanimously.

The Mayor stated that the city needs police protection and that Officer Snead will continue his current duries.Council member McGehee also discussed the burn ordinance that his committee is working on. A description between recreational burning and maintenance burning needs to be added. He ask Stephen Bishop if there was an easier way for the local law to enforce the State laws. Stephen said that the Department of Ecology regulates the State burn ordinance. Discussion continued on a no fee burn permit, violation fees would be as follows: 1^st violation-no fee, 2^nd violation-$50.00, 3^rd violation $100, the cost for each violation would accelerate. He also told the council that St. John has a city wide burn once a year and wondered if Palouse would be interested in that again. Council Member McGehee ask council if they would like DOE to address the city about other possible solutions to the burn question. There was a general agreement.

WATER & SEWER : David Willmore
Absent-No Report

POLICE, FIRE & SAFETY : Rick Wekenman
Absent-No Report

MAYOR’S REPORT :
The Mayor again mentioned the Whitman Street project to council, stating that the city of Palouse, TIB and DOT will be working on this project together in 2006 and that the project needs to be developed with an engineer. The mayor asked council approval to proceed with getting numbers and data for the project. Council had no objection.

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed.

John Sell seconded the motion and the motion carried unanimously.

ADJOURN Norm Schorzman MOVED to adjourn. John Sell seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:30PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants: # 11226         through #11238         Payment: 11,908.52

Claims Paid                   Warrants: # 11239         through # 11259 Payment: 12,495.01

APPROVED:________________________________   ATTEST:________________________________

REGULAR COUNCIL MEETING-DRAFT ONLY

July 26, 2005

7:00 PM

City Hall

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:05PM

ROLL CALL: Council members present were: John Sell, Linda Dillard, Steve McGehee, Late arrival 7:08-Rick Wekenman and Norm Schorzman. Absent were Dave Willmore and Jeff Snook. Also present were:  Byron Hodges, Public Works Superintendent; Bev Pearce, Deputy Clerk; Officer Terry Snead; Darcie Bagott; Thinh Nguyen

APPROVAL OF MINUTES: Steve McGehee MOVED to approve the corrected minutes of the Regular Council Meeting of July 12, 2005. John Sell seconded the motion and the motion carried unanimously.

OPEN FORUM :

No Comment

PUBLIC WORKS REPORT : Byron Hodges submitted written report

Byron added to his report that the South Hill Street project is progressing.  Walter has been working on cutting tree branches on the South River Road.  The Sweeper is working well after the repairs.

POLICE DEPARTMENT REPORT: Officer Snead

Officer Snead reported that the city has been relatively quiet since the last council meeting.  He has performed several traffic stops, with verbal warnings.  Two previous citations were processed.  Officer Snead spent several days going through and destroying ten years of evidence.  Officer Snead asks the council if they had any suggestions in regards to refrigerated semi-trucks, he had received on complaint.  Council Member Wekenman told Officer Snead that these trucks can park down on Spokane Street behind the grain elevators.

NEW BUSINESS:

No new business

JFB REPORT:

Council Member Wekenman reported that there was no quorum at the last JFB meeting.  Annie Pillars has begun the paperwork for the Six Year EMS Levy that will be on the November ballot.  The Mayor asks that this discussion be put on the next agenda.

BUILDING INSPECTOR: Dan Gladwill

Dan reported that there are permits for one stick frame home, a final on a mobile home, full barn and a reroof.  The mayor discussed the Green-Kent’s property on Beach Street.  Council Member Wekenman stated that there seems to be little progress and the deadline has long passed.  The Mayor said that he would call the Green-Kent’s after council to see what is going on.

OLD BUSINESS:

Byron asked the Mayor if a late comer’s agreement for sewer had been drawn up yet.  The Mayor said no and asks the council if they want the city attorney to proceed with the agreement.  Council gave permission for the city attorney to proceed.

COMMITTEE REPORTS/REQUESTS: 

STREETS & SIDEWALKS: Linda Dillard
Council Member Dillard had no report, the Mayor told Dillard that with the purchase of the railroad property on West Main Street, a new sidewalk will be in order.

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
No Report

PARKS, CEMETERY & BUILDINGS : John Sell
No Report

PERSONNEL & POOL : Jeff Snook
Absent-No Report

POLICY & ADMINISTRATION : Steve McGehee
Burn ordinance and facility use policy will be discussed at the next council meeting.

WATER & SEWER : David Willmore
Absent-No Report

POLICE, FIRE & SAFETY : Rick Wekenman
Council Member Wekenman stated that two of the three candidates have withdrawn and the third candidate is difficult to reach, but has left messages with Rick indicating that he would like to come to Palouse the first week in August.

MAYOR’S REPORT :
The Mayor had no report

There were no bills to be approved at this council meeting.

ADJOURN Steve McGehee MOVED to adjourn. John Sell seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:00 PM.

CITY OF PALOUSE
REGULAR COUNCIL MEETING-DRAFT ONLY

May 24, 2005

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM

ROLL CALL: Council members present were: Norm Schorzman, John Sell, Jeff Snook, Linda Dillard, Dave Willmore (7:03PM), Steve McGehee. Absent-Rick Wekenman. Also present were: Joyce Beeson, Clerk-Treasurer; Bev Pearce, Deputy Clerk; Byron Hodges, Public Works Superintendent; Patty Rippee; Iris A. Holway-Price; Dave Caudle; Chris Boyd; Malenna Palmer; Eric Morrissette; Rhett Barker; Bud Bagott.

APPROVAL OF MINUTES: Jeff Snook MOVED to approve the minutes of the Regular Council Meeting of May 10, 2005. Steve McGehee seconded the motion and the motion carried unanimously.

PUBLIC HEARING-APPROVAL OF MINUTES-Norm Schorzman MOVED to approve the minutes of the Public Hearing of May 17, 2005. Steve McGehee seconded the motion. The motion carried unanimously.

OPEN FORUM :

1. Bud Bagott-Palouse Cove Road speed limit

Bud stated that the proposed speed limit for the finished Palouse Cove road is 50MPH. He has talked to Mr. Storey of the county and he told Bud that county roads are posted at 50MPH. Bud would like the council to petition the county commissioners to change the speed limit to 55MPH. The Mayor said that he would talk to Mr. Storey and report to Bud their discussion.

1. Jack Nagle-8^th Street approach

Jack spoke to Larry Batterton from the county and he determined that the 8^th Street approach from the highway is the responsibility of the city’s to maintain. The city would have to replace the culvert, a permit would be needed at the cost of $350 and plans would have to be submitted to the county for approval. The Mayor turned this project over to the Streets and Sidewalk committee.

1. Patti Rippee-Police hours and burn ordinance

Patti asked the Mayor how many hours does our interim police officer work, the Mayor said 40hours, with many of those hours being evening and weekends. Patti said that she had her tires slashed on a Friday evening; she asked if she should have called 911. She has offered a reward for information on the crime. Patti also was concerned about the report in the Boomerang about the possible burn ordinance. If the citizens couldn’t burn leaves would the city provide a drop off place for them? Council Member McGehee explained the proposed points of the burn ordinance. Council Member Schorzman said that he would be asking the Chamber of Commerce for a volunteer fall clean up day.

1. Chris Boyd-Building Inspector

The Mayor said that this item is on the agenda.

PUBLIC WORKS REPORT : Written Report Submitted By Byron Hodges

Byron added to his report, Don is reading meters; the street sweeper is being repaired. Council Member McGehee inquired about the chlorination. Byron explained to the council the process for testing and the need for the high level of chlorination. There is a mandate to maintain the current levels and that will not change.

Byron also reported that Don will be attending the North Palouse River Water Shed seminar on Wednesday. This is an all day event.

POLICE DEPARTMENT REPORT:

No Report from Officer Snead. The question of the current situation on the vandalized police car was asked of the Mayor. He reported that Officer Snead is continuing his investigation and there is no update.

JOINT BOARD FIRE & EMS UPDATE:

1. Ratify sale of surplus tanker

Council Member Snook reported that two bids were received for the 1976 Chevrolet water tanker. One from Mike Dymkoski in the amount of $1600 and the second from Gerald Bates in the amount $1055.00. Council Member Willmore MOVED to award the bid to Mike Dymkoski. Council Member Snook seconded the motion. The council requested that the tanker be paid for and picked up within two weeks. The motion carried unanimously.

NEW BUSINESS:

1. Request for confirmation of boundary line adjustment

The Mayor read the Shot Plat Exemption Application that was filed by Boyd Beeson. The application asks that property lines be adjusted to accommodate a better building site.

Council Member Schorzman MOVED to allow the Mayor to sign the agreement. Council Member Willmore seconded the motion. The motion carried unanimously.

1. Review of latecomer Agreement for reimbursement of water main expenses

The latecomer agreement sets in place a process for which repayment of water main expenses can be reimbursed to an original property owner, if he/she puts in a water main and subsequent property owners hook into the same water main. The repayment plan is that the first additional customer would pay one-half the cost, second additional customer to pay one-third, being divided between original owner and first additional owner; the third additional customer to pay one-fourth, to be divided equally between the original customer, the first additional customer and the second additional customer. This agreement will run for a 15 year period. Byron Hodges asked the council if this same agreement could be used for sewer expenses. The Mayor said that it could be looked at. Council Member Snook asked how this type of agreement would be administered. Joyce Beeson said that the property would be marked on the Public Works map and be tracked accordingly. The paperwork would be handled through the city office. Council Member Sell MOVED to adopt the Latecomers Agreement. Council Member McGehee seconded the motion. The motion carried unanimously.

1. Animal Shelter contract 2005-2006

The Mayor read the agreement extending the animal shelter contract. This agreement extends the 2002 contract with no changes. Council Member Schorzman MOVED to allow the Mayor to sign the agreement. Council Member Willmore seconded the motion. The motion carried unanimously.

1. Agreement for the use of Public Street

This agreement is between the City of Palouse and owners of the Palouse Tavern, Bob and Tina Brookshier. The wording for this contract is the exactly the same as the agreement with the previous tavern owners. Council discussed other possible uses of the one half of the street and sidewalk during the same hours that the tavern wishes to use the space on their Friday Night barbeques. Council Member Willmore MOVED to allow the Mayor to sign the agreement. Council Member McGehee seconded the motion. The motion carried unanimously.

1. Ordinance No. 810     Adopt Partial Street Vacation- 15’ of D Street between 8^th and 9^th Street

The Mayor read the ordinance through the first time in its entirety. This ordinance vacates the westerly 15’ of a portion of D Street between Eighth and Ninth Street. The city would retain under the easterly 10’ for all utility use and access. Iris Holway, the petitioner, will pay to the city the sum of $1125 and recording costs for this vacation. At the Public Hearing on May 17 Council Member Schorzman MOVED and it was seconded by Council Member McGehee to vacate the west 15’, on the condition that an engineers statement is attached stating that the remaining 45’ would be adequate to meet city specifications for street openings. Based on that Jack Nagel, contractor for Iris contacted Bob Murtha, who then told Jack that an engineer statement would not be needed as the building of a street would have to meet city specifications. Byron Hodges and John Cooper, who has extensive work experience in road building, looked at the site and determined that there was adequate space for a future street. The Mayor asked Council Member Schorzman to amend his previous motion. Council Member Schorzman amended his motion by striking the request for an engineer’s statement being attached and allowing the vacation based on city staff findings. Council Member McGehee seconded the amended motion. The motion carried.       The Mayor read the ordinance through a second time by title and number only, then a third time by title only.

Iris Holway thanked the council and city staff for all the work that they did to put this in motion.

OLD BUSINESS:

1. Building Inspector search update

The Mayor began by updating the council on the county building inspector’s role in Palouse. The county will not sign on any new building permits. The inspector can only sign off and finish existing permits. The council had previously voiced concern over the plan review and its fee. The Mayor explained to the council that if Dan Gladwill, who is currently working for the county, would work for the budgeted $5,000/per year and 60% of the permit fee as a plan review fee on commercial projects in the amount of $100,000 or over. Council Member Willmore MOVED to accept Dan Gladwill as building inspector. Council Member Snook seconded the motion. Discussion continued, Rhett Barker voiced concern over the time frame for an inspection. Council Member McGehee asked what the plan review process is. Council Member Sell stated that he would have liked to talk to Dan about his view on the plan review process. Eric Morrissette turned in his application for the Building Inspector position, he explained the certification process and his qualifications for the position, and he stated that he is willing to be certified.

Council Member McGehee asked if residents will have to do anything different if a plan review process is in place. The Mayor explained that all projects would have a plan review and only the commercial projects over $100,000 would have a plan review fee charged. Council Member Sell pointed out that the city does not have a plan review fee in its fee schedule. Council Member Willmore stated that the contract with Dan would only be for one year. The Mayor asked Council Member Willmore to withdraw his original motion of hiring Dan Gladwill. Council Member Willmore withdrew his motion to hire Dan Gladwill and Council Member Snook withdrew his second. Council Member Willmore MOVED to adopt a fee schedule to allow a 60% plan review fee for commercial projects at or over the amount of $100,000. Council Member Snook seconded the motion. The motion votes were: Sell-Nay; McGehee-Nay; Schorzman-Nay; Snook-Aye; Dillard-Aye; Willmore-Aye. The Mayor voted Aye to break the tie. The Mayor stated that he will hire Dan Gladwill the following day as the city’s building inspector. Joyce pointed out that this would be a contract position. A contract would be drawn up with City Attorney Stephen Bishop.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard
No Report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
No Report

PARKS, CEMETERY & BUILDINGS : John Sell

No Report

PERSONNEL & POOL : Jeff Snook
No Report

POLICY & ADMINISTRATION : Steve McGehee
No Report

WATER & SEWER : David Willmore
No Report

POLICE, FIRE & SAFETY : Rick Wekenman-Absent

No Report

MAYOR’S REPORT :
The Mayor attended the Hazard Mitigation workshop. The city must adopt its own Hazard Mitigation plan; he will be working with the city staff on this project.

The Mayor spoke to the CFO of WATCO regarding the purchase of the railroad property in an effort to get the purchase moving again.

ALLOW PAYMENT OF BILLS: Dave Willmore MOVED that the bills against the city be allowed.

Jeff Snook seconded the motion and the motion carried unanimously.

ADJOURN:    Norm Schorzman MOVED to adjourn. Dave Willmore seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:40PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants: # 11099             through # 11114                   Payment:  $6,161.84

Payroll Paid 4/29/05       Warrants: #5798                 through # 5820                      Payment: $24,823.34

APPROVED:________________________________   ATTEST:________________________________

CITY OF PALOUSE
REGULAR COUNCIL MEETING-DRAFT ONLY

March 8, 2005

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7PM

ROLL CALL: Council members present were: Norm Schorzman, John Sell, Jeff Snook, Dave Willmore (arrived 7:05PM), Steve McGehee, and Rick Wekenman. Absent-Linda Dillard. Also present were: Joyce Beeson, Clerk-Treasurer; Bev Pearce, Deputy City Clerk; Byron Hodges, Public Works Superintendent; Bruce Grass-Police Officer/Building Inspector; Shawn Tompkins; Tom Boone, Sr.; Larry Hunt; David Caudle; Dave Schmitt; Bear Nisse; Marie Dymkoski; Mike Dymkoski; Michelle Fickle; Thinh Nguyen; John Skyles.

APPROVAL OF MINUTES: Norm Schorzman MOVED to approve the minutes of the Regular Council Meeting of February 22, 2005. Jeff Snook seconded the motion and the motion carried unanimously.

OPEN FORUM :

1. Shawn Tompkins-Shady Lane Signs

Shawn reported that he consulted Tri-State on his sign project and will be following their recommendations. Shawn determined that the cost for 10 signs would be $70. Council Member Schorzman MOVED to allocated to Shawn $70 for signage at the Shady Lane Trail project. Council Member McGehee seconded the motion and the motion carried unanimously.

1. Verizon Billing Notice

Council Member Schorzman asked the city council to write a letter of protest to the rate increase that Verizon is proposing. Council Member Schorzman MOVED to have the Mayor write a letter of protest on behalf of the city council. Council Member McGehee seconded the motion. Council Member Wekenman stated that the Palouse Grain Growers use a company named Marathon for their telephone service. The Mayor asked Deputy Clerk Pearce to investigate this company as a possible service provider for the city. The motion carried unanimously.

1. Larry Hunt-employee complaint

Larry Hunt asked to talk to the city council privately regarding an employee complaint. The Mayor stated that though it was not usual procedure he would entertain a motion to adjourn to executive session briefly to discuss a personnel issue. Council Member Willmore MOVED to adjourn to executive session to discuss with Larry Hunt a personnel issue.

Council Member Wekenman seconded the motion. The motion carried and council and Larry Hunt adjourned at 7:10PM. Council and Larry Hunt returned at 7:55PM.

1. John Skyles, Whitman County Environmental Health Department

John Skyles reported that in regards to Fisher’s Addition, there is no mandate or regulated pressure from the Environmental Health Department or Ecology to extend city sewer to Fishers Addition. The problem is that the properties are devalued because many of the existing septic systems are not up to code. Council Member McGehee asked Skyles if the city is required to update their Sewer Facilities Plan. Skyles stated that he has confirmed with Ecology that no update is required unless a major change to the system is coming.   John Skyles stated his supports for the sewer extension project if it is what the property owners want. He agreed with council that the engineering portion of the project could be done in phases. Council Member Sell stated that a small piece of property at the bottom of Fairview Ave would be needed and is owned by the county.

PUBLIC WORKS REPORT : Written Report Submitted By Byron Hodges

Byron added to his report that the city has received the new lawn mower and that he is doing some dirt moving around the PSB.

POLICE DEPARTMENT REPORT: Written report submitted by Officer Grass

Officer Grass had no addition to his report.

BUILDING INSPECTOR REPORT: Written report submitted by Inspector Grass

Inspector Grass reported on a setback issue within a mobile home park. The property owners gave council members a letter addressing the issue and how they plan to correct the problem. The inspector wishes to draft a letter to the property owners with specific requirements to be met and a deadline. In regards to the Ellis Street property, Bruce has sent letters to the board of appeals members and they have yet to meet.

NEW BUSINESS:

1. Ordinance No. 808- Budget Amendment

Treasurer Beeson explained that this ordinance is a bookkeeping issue in regards to previous warrants. The Mayor read the ordinance through one time in its entirety. He read the ordinance by title and paragraph, then by title only. Council Member McGehee MOVED to adopt ordinance No. 808. Council Member Willmore seconded the motion. The motion carried unanimously.

OLD BUSINESS:

1. Police Department Staffing

At the last council meeting Council Member McGehee MOVED to maintain a two man police department. Council Member Wekenman seconded the motion. Council Member McGehee MOVED to table the discussion. Council Member Sell seconded the motion. The motion carried unanimously. At this meeting Council Member Wekenman MOVED to return the discussion to the table. The Mayor asked for a second. Being none the motion failed.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard-Absent
FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
No Report

PARKS, CEMETERY & BUILDINGS : John Sell
Council Member Sell ask when the fire station will move in to the new building. Council Member Wekenman stated that there is still some minor work to be done before the station can be moved.

PERSONNEL & POOL : Jeff Snook
Toshia Smith has accepted the position as pool manager. The city will put out advertising for the lifeguards as soon as possible.

POLICY & ADMINISTRATION : Steve McGehee
No Report

WATER & SEWER : David Willmore
Council member Willmore has received a letter from Don Myott and Byron Hodges regarding the water and sewer hookup charges for Bob Strack. Council Member Willmore would like this issue on the next agenda and to notify Bob Strack. Willmore had no report on the Fishers Addition project and would like it to be put on the agenda for the council meeting of April 12.

POLICE, FIRE & SAFETY : Rick Wekenman
No Report

MAYOR’S REPORT :
The Mayor announced that City Hall will be closed March 16, 17, 18. The Mayor stated that the city’s insurance company Canfield and Associates will have a report of the police department and will be at the next council meeting, March 22.

Council Member Sell announced that AWC will be having an “Executive Session” workshop in Colfax, he would be attending and other council members volunteered to go as well.   Council Member Snook reported on Heritage Park and showed council samples of possible bathroom stall options. He noted that accessories, such as toilet paper holders, hand dryers, etc, still need to be purchased and that the allocation may run short. Council Member Snook MOVED for an additional $1,500 add to the $2,500 from the last meeting to finish the bathroom project. Council Member Schorzman seconded the motion. The motion carried unanimously.

ALLOW PAYMENT OF BILLS: Jeff Snook MOVED that the bills against the city be allowed.

Rick Wekenman seconded the motion and the motion carried unanimously.

ADJOURN:    Jeff Snook MOVED to adjourn. Steve McGehee seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:39PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants #   10959       through #   10988                     Payment: $24,034.12

Payroll Paid                   Warrants #     5714       through #     5735                   Payment: $26,769.99

APPROVED:________________________________   ATTEST:________________________________

CITY OF PALOUSE
REGULAR COUNCIL MEETING-DRAFT ONLY

February 22, 2005

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7PM

ROLL CALL: Council members present were: Norm Schorzman, John Sell, Jeff Snook, Linda Dillard (late 7:05PM), Dave Willmore, Steve McGehee, and Rick Wekenman. Also present were: Joyce Beeson, Clerk-Treasurer; Bev Pearce, Deputy City Clerk; Byron Hodges, Public Works Superintendent; Randy Zehm, Police Chief; Megan Doyle-Moscow-Pullman Daily News; Robert Strack; Larry Hunt; Shawn Tompkins; Janet Barstow-Boomerang.

APPROVAL OF MINUTES: The following items were corrected: Building Inspector Report: line # 3-change was to is; Policy & Administration b. Outdoor Burning: clarification of council’s agreement of a non burn ban.

Jeff Snook MOVED to approve the corrected minutes of the Regular Council Meeting of February 8, 2005. Steve McGehee seconded the motion and the motion carried unanimously.

OPEN FORUM :

1. Shawn Tompkins-Signs for Shady Lane Trail

Shawn presented to council an example of 10 sign posts he wishes to place along the Shady Lane Trail. He asked for ideas on permanent letter for the signs. The council members gave Shawn a few different options to explore. The Mayor asks council if they would be interested in helping Shawn financially with the permanent lettering part of the signs. Council Member Sell suggested that the council wait until Shawn has cost estimates. The council gave a general approval for Shawn to post the signs along the trail.

1. Bob Strack-owner of St. Elmo Building-Water and Sewer Charges

Bob voiced concern over the current charges for citizens to hook up to current water and sewer connections. He stated that the current structure for charging is outdated and feels that the charges are out of line with the work that is done. He asked council to look at the fees and readjust them to what it actually costs the city to connect a new service for water and sewer. He suggested charging by the job, not a flat fee. Council Member McGehee asked if Bob had compared the cost to other cities. Strack said no, and he had not compared rent to other cities either, he continued by saying that what happens in other cities shouldn’t affect issues in Palouse. The Mayor explained that when you hook up to the water and sewer service, you are buying into a $1 million dollar infrastructure. The matter will be passed to the Water and Sewer committee for review. Bob wished to be notified of the next council meeting that this item will be on the agenda.

1. Larry Hunt- Complaint on City Employee

Larry submitted a written complaint about a city employee four months ago and had not received any response. He stated that he has an attorney ready to take on this issue. The Mayor said that he did receive the complaint and apologized for not responding to Mr. Hunt. The Mayor continued by stating that he did speak to the city attorney about the complaint as well as the employee’s superior. Council Member Willmore MOVED to adjourn to executive session to discuss this personnel issue. Council Member Schorzman seconded the motion and the motion carried. Council adjourn to executive session at 7:34PM. Council returned at 8:07 PM.

PUBLIC WORKS REPORT : Written Report Submitted By Byron Hodges

Byron added to his report that Marc has started to paint the parking lines on Main Street.

Don and Byron will begin laying 250 feet of new water line on the North Hill, off of Tamarack. This new line will run down the alley way.

POLICE DEPARTMENT REPORT: Written report submitted by Chief Zehm

Chief Zehm added to his report that the Police Department received a $9,999 grant from the Local Law Enforcement Block Grant. The chief applied for this grant to help replace the Crown Victoria. Council Members asked the Chief if the car would be surplused or traded in. The chief said both options would be reviewed. The Mayor commented on the resignation of Chief Zehm stating that he has been an asset to the city and will be greatly missed. Council Member Schorzman wished the chief the best of luck, and complimented him on a job well done here in Palouse.

NEW BUSINESS:

No new business was presented to the council.

OLD BUSINESS:

1294. Window Bids – The city received three bids for replacing windows in the back of Legion Hall, above City Hall. Moscow Glass and Awning, Inc., provided two bids, one with one sliding window- $1294.43 and a second with two sliding windows-$1393.42; Norms Custom Glass, Inc.-$1512.21 and Sims Glass Inc.-$1538.68. Council Member Sell since the money is already in the budget, he recommends that the city take the low bid for option #2 from Moscow Glass and Awning. The council agreed.
1295. Resolutions 2005-01 – The Mayor read Resolution 2005-01, which states that the City of Palouse adopts the 2005 Whitman County Solid Waste Management Plan. The Mayor ask the council to allow the him to sign the resolution. Council Member McGehee MOVED to allow the Mayor and council to sign the agreement. Council Member Willmore seconded the motion and the motion carried unanimously.
1296. Heritage Park Update – Council Member Snook stated that the plumber is almost done, installation of dry wall, stall and bathroom accessories need to be done. The cost of the stalls range from $1,000 to $2,357. The budget is at $7,300, with $5,400 allocated for plumber cost. The Mayor asked the council to consider allocating another $2,500 from the CDBG HUD house funds to finish this project. Council Member Sell suggested looking at WSU surplus stores for bathroom stalls. Byron Hodges voiced concern over stability and rust problems. Council Member Sell suggested stainless steel mounts be used for the stalls. The council agreed to transfer $2,500 to the Heritage park fund to finish the project.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard
The Mayor reported that there is interest from the Lions Club to fix the sidewalk area in front of their building on West Main Street. An idea presented to build new sidewalks in front of the old flathouse in addition to the Lions W. Main building if the city would buy all the concrete was discussed. With the ownership and use of the property still up in the air no decision could be made. This offer will be discussed in committee.

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
No Report

PARKS, CEMETERY & BUILDINGS : John Sell
Superintendent Hodges submitted to the building committee member John Sell a proposal for a new Public Works building and Recreation Vehicle Park. The proposal outlines the work needed for a new building and the health concerns of the location of the current building in relation to the pump house. The idea of an RV park stems from a growing need for this type of facility within the city. The proposed new site would in front of the old warehouse on West Main Street across from the park.

PERSONNEL & POOL : Jeff Snook
Council Member Snook reported that he had committee meeting in regards to a new pool manager. Snook MOVED to go into executive session at the end of the regular council meeting to discuss the pool manager applicants. Council Member Wekenman seconded the motion and the motion carried unanimously.

JOINT FIRE BOARD:

Council Member Snook reported that a couple of issues needed to be brought before the council. 1) Fire Chief Bagott would like to apply for a FEMA grant for a new pumper tanker truck. Council Member Snook MOVED to allow the chief apply for this grant and allow the Mayor to sign the application. Council Member Wekenman seconded the motion and the motion carried unanimously. 2) The Joint Fire Board would like to surplus the old ambulance and the old tanker truck. Council Member McGehee MOVED to allow the JFB to surplus these two vehicles. Council Member Willmore seconded the motion and the motion carried unanimously. 3) The council ratified the Joint Board decision to allocate an additional $5,000 of their budget to complete work on the two new fire vehicles.

POLICY & ADMINISTRATION : Steve McGehee
No Report

WATER & SEWER : David Willmore
Council Member Willmore reported that the committee met and looked at the Statements of Qualifications for engineering services submitted to the city. The committee is looking for engineering to finalize the plan for the Fisher’s Addition sewer extension project. The projected cost of an engineered plan is $60,000. The committee will meet again to further discuss this issue.

POLICE, FIRE & SAFETY : Rick Wekenman
Council Member Wekenman met with Chief Zehm to discuss the procedure of hiring a new police chief. The cities insurance company, Canfield and Associates can for a small fee run background checks on the applicants. Officer Grass will serve as interim Chief and report directly to the Mayor. The process to hire a Chief may take 3 to 6 months. Council Member McGehee MOVED to begin immediate action to find a new Police Chief. Council Member Snook seconded the motion and the motion carried unanimously. Council Member McGehee MOVED to form a temporary selection committee to review the application process and screen the applicants. Council Member Snook seconded the motion and the motion carried unanimously. The council continued to discuss advertising for a new chief. Council Member McGehee stated that council would need to decide whether or not to maintain a two-man police department. This decision would bear directly on the job description. Council Member Willmore stated that he supports a one man department. Council Member McGehee MOVED to maintain a two man police department. Council Member Wekenman seconded the motion. Council Member McGehee MOVED to table the discussion until the next council meeting. Council Member Sell seconded the motion and the motion carried unanimously.

MAYOR’S REPORT :
The Mayor reported that Canfield and Associates did an inspection of the Public Works shop building. The Department of Ecology performed a flood plain review of the city and passed with a good report.

The Mayor and Council Member Wekenman will be attending a Hazard Mitigation meeting on Thursday. The Mayor reminded council members to attend the Canfield and Associates Council work shop at city hall on Wednesday, March 2 at 5:30PM. Jackie Strack approached the Mayor about hanging planter’s downtown. The two hanging sites proposed were the lamp posts or using shepherds rods, placed in the ground next to the trees on Main Street. Clerk-Treasurer Beeson said that the lamp post manufacturer said that putting hanging planters on the lamp posts would not be possible. The council did not make any decision on the shepherd’s rod.

Next Council Meeting at the High School Library, March 8, due to election

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed.

Steve McGehee seconded the motion and the motion carried unanimously.

The Council moved into executive session at 9:45 PM to discuss pool personnel issues. Regular session reconvened at 9:52 PM. The council will proceed with offering a promotion to Toshia Smith as pool manager.

ADJOURN: Jeff Snook MOVED to adjourn. Rick Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:57 PM.

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants: # 10938     through # 109358             Payment: $10,003.76

APPROVED:________________________________ ATTEST:________________________________

CITY OF PALOUSE
REGULAR COUNCIL MEETING-DRAFT ONLY

February 8, 2005

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM

ROLL CALL: Council members present were: Norm Schorzman, John Sell, Jeff Snook, Linda Dillard, Dave Willmore, Steve McGehee, and Rick Wekenman. Also present were: Joyce Beeson, Clerk-Treasurer; Bev Pearce, Deputy City Clerk; Marc Arrasmith, Public Works Superintendent; Randy Zehm, Police Chief; Bruce Grass, Building Inspector; Stephen Bishop, City Attorney

APPROVAL OF MINUTES: The Mayor requested the following corrections to the minutes: Open Forum, eleventh line down: He stated that Palouse has two projects with one being ranked #3; twelfth line down, renked to ranked Jeff Snook MOVED to approve the minutes as amended of the Regular Council Meeting of January 25, 2005. John Sell seconded the motion and the motion carried unanimously.

OPEN FORUM :

1. Request for letter of support from council for the Palouse Community Center

The community center is apply for the Triad Publishing Grant in the amount of $1,000

Bev Pearce, President of the Palouse Community Center requested a letter of support from the city council. The center is applying for a grant to do repairs on the small back building of the center and part of the grant application is to gather letters of support from different entities in town. Council Member Willmore MOVED to authorize the Mayor to provide a letter of support to the community center. Council Member Snook seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT : Written Report Submitted By Byron Hodges

Treasurer Beeson presented to the council two mower bids, one from Columbia Tractor for $2413.58 and the other from Arrow Machinery for $2150.92. Council Member Willmore MOVED to accept the lowest bid from Arrow Machinery. Council Member McGehee seconded the motion and the motion carried unanimously.

POLICE DEPARTMENT REPORT: Written report submitted by Chief Zehm

Chief Zehm had nothing more to add to his report.

BUILDING INSPECTOR REPORT:

Inspector Grass reported on three items: 1. Electrical inspection for the Public Safety Building should have occurred today, Tuesday. He had not heard anything as of council time. 2. Beach Street property-there is a signed agreement between the property owners and the city, that by June 30, 2005 the outside of the home was to be done, if not then the city would proceed with the abatement process. 3. Ellis Street property, the Board of Appeals will reconvene to address this property issue. The Mayor stated that he had received three complaints, two for the Beach Street property and one for the Ellis Street property. Council Member Wekenman voiced concern for weed control on the Beach Street property. Bruce said that would be one items and the trench on the property would be another of the items to be addresses by June 30. Council Member McGehee asked Bruce what needs to be done before June 30. Bruce said, doors, windows, siding, clean up of property. The house has to look like a house by June 30.

NEW BUSINESS:

No new business was presented

OLD BUSINESS:

1. Letter of Support for the Whitman County Commissioners

The Mayor reread portions of the minutes of the January 25 council meeting, regarding the letter of support for the Whitman County Commissioners. Greg Partch asked the city to help the commissioner in their attempt to have I747 repealed. At the last council meeting the issue was tabled by Council Member Willmore, so he could look at the initiative more closely.

1. Fisher Addition Sewer Extension

Council Member Willmore began his report by stating that he met with Clerk/Treasurer Beeson and Don Myott to gather information on this project. He needs to review the credentials of engineering firms that have provided a Statement of Qualifications to the city, and then he will bring that information to the next council meeting. Willmore discussed with Joyce line item funds that may be available. There are loan programs that are available for this project, but only after the city has an engineered plan ready for the DOE. Paul Doring of the Upper Columbia Resource Conservation & Development group is ready and willing to help the city with this project. Council Member Willmore stated that he would like to see this project move forward. There will be another committee meeting and they will bring more data back to the next council meeting. Council Member Sell asked about where the previous E. coli testing location was on the river. Council Member Willmore stated that the test showed no E. coli above the F Street Bridge, but did show E. coli below the bridge. Willmore also stated that according to the testing group, in order to identify the E. coli specifically, a DNA test would need to be done. Council Member Snook asked if the testing would continue. Council Member Willmore said he didn’t know, but would find out. Council Member Dillard said that the testing group had been in contact with her, she did not know the name of the company. She stated that a new testing group was taking over the study and wished to place testing equipment on her mother’s river front property. She said she would give the name of the group to Council Member Willmore. The Mayor stated that he and Council Member Sell received a letter of support from John Skyles in regards to the Fisher’s Addition Sewer Extension. Council Member Wekenman asked about previous engineer work that was done on this project a couple of years ago. Council Member Willmore stated that the city did have those papers, but the work was on complete and the cost estimates would have to be updated. Joyce said that the some of the information could be used but that the report was just preliminary and would not meet DOE requirements.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard
Linda stated that she has view the sidewalks on West Main Street and Mary Street. She does see the need for repair and will continue to work on that project.

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
No Report

PARKS, CEMETERY & BUILDINGS : John Sell
Building committee will meet

PERSONNEL & POOL : Jeff Snook
Committee will meet to discuss a new pool manager, as Marcia Hershaw will be leaving the area

POLICY & ADMINISTRATION : Steve McGehee
A. Outdoor facility use: Council Member McGehee began his committee report by discussing the outdoor facility use policy. He stated that the committee felt that an ordinance would be overkill; a city policy would be more restrictive. They were proposing a guideline for outdoor facility use. This could be posted on the city’s website. He asked the council members, what do you want? Council Member Wekenman related an incident that occurred sometime last year, a person received permission from someone to camp at the city park. The camper must have misunderstood the meaning, because they stayed for several days. The Lions Club has a camping park and the city should not step on their toes. Wekenman continued by pointing out that in the summer when Kamiak is closed for fire hazards, there is a lack of camping in the area. Council Member McGehee asked Chief Zehm if the city has an ordinance to prevent camping in the city park. Chief Zehm said no, but it is understood that in general camping is not allowed. The Mayor commented that he liked the idea of guidelines. Council Member McGehee asked the chief if the police department could enforce guidelines. The chief suggested that if you have a big group, such as the RAW, the bicycle club, they could apply to the city for permission to camp at the park. The city may rethink allowing individual campers. Council Member Dillard voice her concern over the park being used a camp site for individual, that we don’t know, in a park is used by children.

Council Willmore suggested signage, the type he has seen at other parks, stating no overnight camping. Council Member McGehee asked the city attorney, if they used guidelines could the police department enforce them. Council Member McGehee stated that it looks like the best approach is with a guideline.

1. Outdoor Burning : the committee does not want an absolute ban on outdoor burning. Council Member McGehee stated to ask the council members if they want an absolute ban on outdoor burning, Schorzman said no, Sell said no, people should not burn wet leave, only dry stuff; Wekenman said no, Snook, Dillard and Willmore did not respond. Bruce Grass did not support an absolute ban. Chief Zehm stated that the state law clearly states, if the fire becomes a nuisance, whether it’s legal or not, it has to be put out. Council Member McGehee stated the he gets the feeling from council that they would support a restrictive burn ordinance. He continued the discussion by asking the council if there should be a set number of days to burn. Council Member Dillard asked any kind of fire? Council Member Sell said that it would be hard to set up specific dates. Council Member Schorzman stated that the biggest culprits are wet leaves. He was in Rosalia early in the week and they were burning multiple piles of leaves and the town looked like it was on fire. He would support a ban on leaf burning. Council Member McGehee said that there would need to be a distinction between recreational burning and maintenance burning. Bruce Grass stated that an open burn creates a nuisance; the police department would tell them to put it out, if they don’t the fire department will. Council Member Schorzman reminded the council of the spring clean up day the chamber sponsors, perhaps which could be expanded to the fall as well. Council Member McGehee stated that there is a long shopping list to work on. Council Members Wekenman, McGehee and Willmore support specific burn days, Snook, Dillard, Schorzman, and Sell do not want specific burn days. Council Member McGehee stated that with the council indicating their feelings on this issue, the committee would remove the idea of specific burn days from the list. Chief Zehm reminded the council that if someone is unable to breath during a bad burn day in Palouse, they should call 911 for help, that’s what the EMS is here for.

WATER & SEWER : David Willmore
No Report

POLICE, FIRE & SAFETY : Rick Wekenman
Rick reported that the committee met and is reviewing the old city hall/fire station location as a possible office space for the police department. This seems to be a legitimate location and renovation is possible. The building and maintenance fund is just shy of $50,000, and volunteer work could be used, as it was for the PSB, to reduce cost further. Council Member Wekenman asked for a vote of confidence from the council to proceed with this project and get cost estimates. The entire council gave their approval. Council Member Wekenman continued by stating the new fire tanker truck had arrived in Palouse. There will be two vehicles that will be surplused. The council has before them a Memorandum of Agreement between the city and the rural fire district for title of the new tank truck. Council Member Schorzman MOVED to authorize the Mayor to sign the agreement. Council Member Sell seconded the motion and the motion carried unanimously. Council Member Wekenman said that the committee will meet next week to continue work on the new police department office.

MAYOR’S REPORT :

1. 
           Barricades: The Mayor began his report by providing information on new street barricades, this project      should cost no more then $1500 and the cost could be split between the chamber, block watch and any other group that would have use of the barricades. It is estimated that 240 feet of barricades are needed.
2. WA State Department of Transportation: The city received a letter stating the books will be closed on the railroad crossing issue.
3. AWC Conference: The Mayor will be attending the AWC conference in Olympia next week
4. Letter of Intent from the Hazard Mitigation Plan: The mayor overlooked this letter, which should have been sign at a previous council meeting. Council Member Schorzman MOVED to authorize the mayor to sign the letter of intent. Council Member Snook seconded the motion and the motion carried unanimously.

ALLOW PAYMENT OF BILLS: John Sell MOVED that the bills against the city be allowed.

Norm Schorzman seconded the motion and the motion carried unanimously.

ADJOURN:    Jeff Snook MOVED to adjourn. Linda Dillard seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:45PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants: # 10902             through #   10937               Payment: $26,488.79

Payroll Paid                   Warrants: # 5692                  through #    5713                 Payment: $25,673.57

APPROVED:________________________________   ATTEST:________________________________

CITY OF PALOUSE
REGULAR COUNCIL MEETING-DRAFT ONLY

January 25, 2005

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00 PM

ROLL CALL: Council members present were: Norm Schorzman, John Sell, Jeff Snook, Linda Dillard, Dave Willmore, and, Rick Wekenman. Absent: Steve McGehee. Also present were: Joyce Beeson, Clerk-Treasurer; Bev Pearce, Deputy City Clerk Randy Zehm, Police Chief; Linda Snook; Janet Barstow; Greg Partch; Pete Hertz; Thinh Nguyen.

APPROVAL OF MINUTES: Council Member Wekenman requested the following corrections to the minutes: Open Forum- B. Residents to Residence ; Police Department Report-“The chief said he tried to pinpoint where the water was coming from but as is does ( add: not ) leak all the time….; New Business: 2005 projects-#8. The city owns a lot on ( correction-East ) Main Street. Old Business A. (correction): may re-vote on the issue or withdraw the motion that was voted secretly; The (add: mayor) restated the ….; Council Member Wekenman stated….; “the majority of the finance committee was against the wage freeze , and said the committee….. Jeff Snook MOVED to approve the amended minutes of the Regular Council Meeting of January 11, 2005. Linda Dillard seconded the motion and the motion carried unanimously.

OPEN FORUM :

1. Greg Partch- Local Government Funding

County Commissioner Greg Partch began by explaining the intent of Whitman County to contest Initiative 747. The initiative as well as I695 removed funding to cities in the state by decreasing the re-licensing fee for vehicles. The effect of this is a large decrease in funds which greatly affects smaller towns and cities in rural Washington. The cities and towns many times cannot afford the cost of putting a new levy on the ballots. Partch stated that in even number years the county pays the whole cost putting a levy on the ballot and in odd number years the cost is split between the county and the city. The county commissioners are working with King County to repeal I747. He continued describing the different issues that can be contested, different taxing districts are putting up small portions of money to help with the cost of the repeal. Commissioner Partch was asking the City of Palouse for a support letter. Providing this letter makes the city a “Friend of the Court” and there is no cost to the city. Council Member Wekenman asks if the support letters can come from anybody. Partch said yes, all taxing districts are encouraged to write a support letters as well as individuals. A law firm will assess all the letters and may ask for additional information if needed.

Commissioner Partch continued with discussing other items such as the WACERT list. He stated that Palouse is ranked #2 on the list, with three projects. In order to be considered for funding your projects must be on the list. The City of Palouse has received funding in the past. The Palouse Cove road project is basically done. The project ran one month behind schedule, which is why the road was not paved. In the meantime, the road will stay in its current condition until May, with some light grading. Partch explained that more frequent grading is not done because there is only 2 inches of gravel on top. The road condition is monitored and he stresses that people need to drive the posted speed limit on the road. Council Member Willmore asked Mr. Partch how projects on the WACERT list are ranked. Partch replied that it is based on how prepared and ready to go the project is, whether funding can be matched by the city, the size of the project, water and sewer projects rank higher. The mayor brought up the Solid Waste Management Plan for Whitman County. He read a brief summary; every town and city is mandated to have a solid waste plan. Commissioner Partch recommend the city read through the plan and make any changes or suggestions, he said there was a meeting next week to go over the plan. Council Member Willmore asked about rates, Partch replied that the rates will stay the same for the next two years, but there will probably be an increase after that. Commissioner Partch mentioned the recycling coordinator, Cindy Leper; she has worked hard to develop the program and is a good resource to visit with. Commissioner Partch reminded the council that he visits Olympia every other week and he can take with him any issues that they feel need to be brought up in Olympia; he is just a phone call away. Council Member Wekenman asked about the feedback on the Hazard Mitigation surveys. Partch stated that there will be a meeting next week on that subject.

Council Member Schorzman MOVED to approve the city to write a letter of support, contesting I747 and allowing the Mayor to speak on behalf of the city on this subject. Council Member Dillard seconded the motion. Council Member Willmore stated that he wants to look at the original initivative before making a decision. Council Member Sell said that the city can still prepare a letter. Council Member Willmore MOVED to table the issue until the next council meeting. Council Member Snook seconded the motion and the motion carried with one opposed vote from Council Member Wekenman.

PUBLIC WORKS REPORT : Written Report Submitted By Byron Hodges

Byron was not available to answer any questions. Council Member Willmore asked what the sewer plant hours are. The Mayor stated that they are 7AM to 930AM. But the sewer plant in general is open 24/7.

POLICE DEPARTMENT REPORT: Written report submitted by Chief Zehm

Chief Zehm has nothing to add to his report. Council Member Willmore asked the chief if he had any word on his grant application for a new vehicle. The chief said that he should hear something in the first couple weeks in February. The council member also asked about the plans for the Crown Victoria car. The chief said he has been discussing the options with the Mayor. The Mayor asked the chief about the concern of increase activity behind the Palouse Tavern. Chief Zehm said they have not noticed any thing different.

OLD BUSINESS:

1. Scooter Ordinance Number 807

The Mayor entertained a motion to suspend the reading of the entire ordinance. Council Member Wekenman MOVED to suspend the reading ordinance Number 807. Council Member Willmore seconded the motion and the carried unanimously. The Mayor read briefly from the ordinance. This ordinance is to establish regulations for Motorized Foot Scooters within the City of Palouse. Council Member Schorzman MOVED to approve Ordinance # 807. Council Member Snook seconded. Council Member Wekenman asked if the rules apply to private property. Chief Zehm said no. Council Member Snook asked the chief about enforcement of this ordinance. The chief said education of the public will be through a newsletter to the students at the school, notices in the local papers, the city web site and notices posted around town. The motion carried unanimously.

TREASURER REPORT FOR 2004:

Clerk-Treasurer Joyce Beeson provided the council with a detailed finalized city budget for 2004. The city was able to come out ahead for 2004, by spending less then it took in. The balance of $3,178 will be forwarded to the 2005 budget. Joyce said she saw no reason why the city could not do the same for 2005. She recommends that the city increase the streets funds by 2006. The water fund may need more money in the next few years. The Mayor complimented Joyce on her constant hard work on managing the city funds. He stated that Joyce has completed the 2004 final report before the end of January. Clerk-Treasurer Beeson and Deputy Clerk Pearce informed the council that the code book has been sent off to Code Publishing for codifying. The Mayor had in his hand the contract for services to be signed. Council Member Schorzman MOVED to have the Mayor sign the contract. Council Member Wekenman seconded and the motion carried unanimously.

JOINT FIRE BOARD AND EMS UPDATE:

Council Member Wekenman began by stating that Council Member Snook is now the current chair for the JFB. Council Member Snook reported that the JFB has had an offer on a 1961 International Fire Truck in the amount of $1,000. Council Member Snook MOVED to accept the offer of $1,000. Council Member Schorzman seconded the motion. Council Member Willmore asked who owned the truck. Council Member Wekenman said the title is being searched for. Council Member Sell asked if the truck had been advertised. Joyce Beeson said yes, the correct procedure was followed and if the bid date has come and gone, it is acceptable to receive any offers that may come in after the date has passed. Council Member Willmore asked if the truck would go as is. Council Member Wekenman said yes. The motion carried unanimously. Council Member Wekenman gave a PSB update, last weekend 12-13 volunteers worked on putting up sheetrock on the ceiling, only the areas for the electrician were left open. The finish work will be done professionally. The in floor heating appears to be working well, some electrical and plumbing inspections need to be completed. The facility should be ready to house the vehicles in 5 to 6 weeks. Council Member Willmore asked if 5/8” sheet rock was being used. Wekenman said yes. Palouse Welding donated the use of a lift truck to help with the hanging of the sheet rock on the ceiling. Council Member Snook stated that there will be a change to the distribution of the JFB packets. Jill Griffin will be sending the packets via e mail, unless a board member needs it to be sent through the US mail.

NEW BUSINESS:

Deputy Clerk Pearce brought up the topic of a council workshop. The city pays into an insurance policy that provides workshops for the cities. The topic of the requested workshop is Public Officials Liability and Creating Balance Between Elected Officials and Administration. These workshops are to educate and give the council tools to have a well managed and directed public entity. The council discussed various days and times that all may be available to attend. Clerk Pearce was going to make the appointment and inform the council of the workshop date.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard
No Report

Council Member Willmore asked about a changing the traffic on Whitman Street to a one way direction, in front of the old fire station and city hall. He stated that the road condition is poor and he blew a tire out that day. Council Member Sell stated that by law the railroad is responsible for the repairs to the track area. He continued to comment that with the state possible taking over ownership of the railroad lines in the future there may be hope of repair. Council Member Wekenman stated that the bulk of the funds would not be available until 2007. Chief Zehm stated that there would be problems with making Whitman a one way street, the banks access, redirecting traffic during events. Council Member Sell commented that one option may to pour concrete in between the tracks, as the city did on school house hill, H Street, then the railroad can come back in and set the ties.

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
No Report

PARKS, CEMETERY & BUILDINGS : John Sell
No Report

The Mayor told the Council Member Sell that the Lions Club approached him about new windows in the Legion hall, above City Hall. Council Member Sell stated that this should be a maintenance issue and funds should come from building maintenance. There was discussion on how many windows were up there and it was determine there are three.

PERSONNEL & POOL : Jeff Snook
No Report

POLICY & ADMINISTRATION : Steve McGehee-Absent

No Report

WATER & SEWER : David Willmore
Council Member Willmore asked Clerk-Treasurer Beeson for a meeting to discuss the budget in more detail. He wants to have a better understanding of the funds.

POLICE, FIRE & SAFETY : Rick Wekenman
Council Member Wekenman wants to set up a committee meeting to discuss options for relocating the city police department.

MAYOR’S REPORT :
A.         Northwest Bicycle-April 23

The Mayor informed the council of the upcoming WSU bicycle race. This will be a regional event and there will be more attending. There is a preliminary planning meeting this week. The Mayor urged the Admin and Policy committee to work on an outdoor event policy; he reminded the council that Palouse has an increase of outdoor events. The Mayor has discussed with Byron purchasing new and updated barricades for the city. Byron did get a quote and for around $1300, there could be enough barricades purchased to cover the needs of the city. The Mayor also mentioned that there could be a possibility of the cost being shared by other groups in town, such as the chamber, as these barricades are not used exclusively by the city. Council Member Snook commented that he has done some research on the internet and there are a lot of options for different types of barricades. The cost of $1300 to $2000 seems to be the range. Council Member Willmore agreed that the cost sharing would be a good idea. Council Member Dillard mentioned that she would like to have a parade and a dance on July 4, as part of wedding plans for her family.

The Mayor read a proclamation from the FFA, stating February 19-26, 2005 as FFA Week. The Mayor asked for the council’s approval to sign the proclamation. Council Member Willmore MOVED that the mayor be allowed to sign and proclaim, February 19-26 as FFA Week. Council Member Snook seconded and the motion carried unanimously.

The Mayor stated that Paul Dorning from RC&D has an opening to work on the Fishers Addition sewer extension project. The Mayor feels now is the time to move forward on this project. Council Member Willmore has been given all available data on this project to get up to speed. The Mayor proposes that the next two weeks be spent on getting the package in order and DOE ready. Council Member Willmore agreed and stated that cost may be increased since last time this issue was looked at. The Mayor asked for this item to be put on the agenda for the next council meeting.

ALLOW PAYMENT OF BILLS: Rick Wekenman MOVED that the bills against the city be allowed.

Jeff Snook seconded the motion and the motion carried unanimously.

ADJOURN:    Dave Willmore MOVED to adjourn. Jeff Snook seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:58 PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants: #   10885             through # 10886                         Payment: $461.00

Claims Paid                   Warrants: #   10886             through # 10901                           Payment: $7,634.12

APPROVED:________________________________   ATTEST:________________________________

CITY OF PALOUSE
REGULAR COUNCIL MEETING-DRAFT ONLY

January 11, 2005

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00 PM

ROLL CALL: Council members present were: Norm Schorzman, John Sell, Jeff Snook, Linda Dillard, Dave Willmore, Steve McGehee, and Rick Wekenman. Also present were: Joyce Beeson, Clerk-Treasurer; Bev Pearce, Deputy City Clerk; Byron Hodges, Public Works Superintendent; Randy Zehm, Police Chief; Greg Pearce; Linda Snook; David Caudle; Doug Willcox; Thinh Nguyen; Janet Barstow; Marc Van Harn.

APPROVAL OF MINUTES: Rick Wekenman MOVED to approve the minutes of the Regular Council Meeting of December 14, 2004. Jeff Snook seconded the motion and the motion carried unanimously.

OPEN FORUM :

1. MARC VAN HARN-spring car show

Marc introduced himself and explained his current business involvements. He wishes to put together a car show on June 4, 2005. He asks for the city’s help in providing information as to permits and such to use the downtown streets to stage this event. He requested that two blocks be blocked off for this event, from highway 272 to Hall Street. He is organizing a beer garden and dance; this would be a one day event.

Council member Willmore asked Marc if the streets he was requesting to be blocked have been blocked for other events. Marc answered yes, Haunted Palouse, Palouse Days and Pedal Power Day. Marc also asked if the green strip across the street from the city park, where the old flat house used to be, could be used as a camping site. Council Member Willmore asks if more restrooms would be needed. Marc answered no; the event would not be big enough to bring in additional restrooms. The Mayor asks Byron Hodges and Chief Zehm if they had any concerns over this event. Both answered no. The Mayor then asked the council if there were any concerns from them, the answer was no.

1. DAVID CAUDLE- report on men’s shelter

Pastor Caudle reported that the shelter currently has 3 men in residents at the Palouse Community Church’s shelter. These men have gone through the usual legal checks the shelter requires. The mayor thanked Pastor Caudle for his voluntary report.

1. MARC VAN HARN – concern about activity on the street behind the bar

Marc has noticed an increase of people activity on the street behind the bar in the late evenings. He has been awoken by his dog barking at people on the street, this is more then usual and Marc stated that his dog general does not bark unless there is something going on. Chief Zehm stated that this area is patrolled, but the Police Department will step up there effort in that area.

PUBLIC WORKS REPORT : Written Report Submitted By Byron Hodges

Byron did not have to much more to add to his written report. He did state that the cherry deodorizer that the crew used in the sewer line that runs across the Bridge Street Bridge, cost $170 for a 5 gallon can. He continued to mention that the real solution was a new pump station on that line sometime in the future.

Council Member Schorzman asks Byron if a pump station would get rid of the odor. Byron replied that yes, sometime in the future a pump station would be needed.

POLICE DEPARTMENT REPORT: Written report submitted by Chief Zehm

Chief Zehm added to his report, he stated that with the colder weather approaching pet owners need to take extra measures to protect their animals. Owners should add extra blankets to the shelters outside for their pets; make sure a water supply is available and not frozen. The mayor asked the chief about the water leak above his desk. The chief said he tried to pinpoint where the water was coming from but as it does leak all the time, it’s hard to identify the location. Byron stated that he was not aware of this problem. Council Member Schorzman asked the chief about how to report on barking dogs. The chief stated that there is no written report. When a dog barks the complainant needs to call the police department right away. The police department actually has to catch a dog barking before any action can be taken. The chief stated that people should call any of the following numbers to report barking dogs: police department-878-1611; Whitcom-332-2521; 911. The chief also stressed that people should not wait until 1PM to report a dog that has been barking since 10PM.

JOINT FIRE BOARD UPDATE:

Doug Willcox provided the council with a status report on the Public Safety Building (PSB). Electrical, heating and plumbing is near completion. The building should be ready within the next few weeks to house the Fire and EMS vehicles. Volunteers will be working on the finish work on the inside of the building. The state electrical inspector required the project to put in electrical work in the meeting room area. This work was not going to be done until a later time. But due to the requirement this work was authorized by the facility committee. The budget was projected at $189,000. The current budget is at $194,202. There is discussion about putting on various fund raisers to cover the additional costs that have incurred on this project. There are plans to have an open house as soon as the building is finished. The mayor asked Doug about the status of the new fire vehicles. Doug said one vehicle is in the process of being modified and the second is on its way from Utah and should be in Palouse by the end of the month.

NEW BUSINESS:

1. 2005 PROJECTS

The Mayor began to read a list of items for prospective project in 2005.

1. West Main Street Property: complete purchase transaction from the railroad and define development plans for this property.
2. Heritage Park: this project is near completion. The owner of Paulson Plumbing will be completing his work, Ackerman Heating will follow within 2 weeks, and Gropp Electric is on tap to finish up. Sheet rock will need to be put in place when the other work is done.
3. Fisher’s Addition Sewer Collection System: There is support out there for this project.
4. Fire Department: Completion of the Public Safety Building
5. Improvement to sidewalks on Main Street from Mary Street down to the City Park
6. The Palouse Police Department: The department is interested in moving to their own facilities, a possibility is one half of the old city hall/fire station location.
7. Policy Issues: Open Burning Ordinance, Motorized Scooters, and Public Facilities, Council Member McGehee is chair for this committee.
8. Main Street Lots: The city owns a lot on North Main Street, possible development ideas.
9. New City Water Reservoir: This could be a ½ million dollar project.

This list provided by the mayor, Council Member Snook commented that item number 1, should be seriously considered. Marc Van Harn stated that perhaps the renovation of that property could be a community project, getting volunteers to do prep work on the land. Council Member Sell mentioned the sludge storage facility should be added to the list, as well a new restroom facility at the cemetery. Byron Hodges stated that the Public Works Department needs a new building. Council Member Willmore agreed. Joyce Beeson mentioned that there needs to continue maintenance on the City Hall Building. Marc Van Harn suggested some type of pathway that runs along Hwy 27 to Spokane Street, down past the grain elevators to Main Street. The Mayor stated that he has called the state several times about fixing the Bridge on Bridge Street, but no one has returned his calls. Council Member Wekenman mentions the deterioration of the river banks in a few places. The Mayor said that since the city is now a partner in the Hazard Mitigation program and Council Member is part of that process, his recommendation would be appropriate to the program. Council Member Willmore asked Deputy Clerk Pearce about the West side of the community center building, if any thought had gone into some type of improvement. Clerk Pearce stated that there have been meetings and a report given to her about the current condition of the building, but that the appearance of that side of the wall had not been discussed. She would bring up this issue with the structural engineer. The Mayor was asking if there was any updated information about the skate park, no one answered, he said he would touch base with the kids. The mayor reminded the council that the city has $25,000 from the sale of the Mary Street house; this fund can be used for any community development initiative.

OLD BUSINESS:

42. Wage freeze secret ballot-RCW 42.30.060

The Mayor began this discussion by reading from a letter sent to council from city attorney Stephen Bishop. The letter states that the secret balloting that was done at the last council meeting was improper and the passage of the motion was invalid. The attorney further stated that the council may re-vote on the issue or motion to withdraw that was voted secretly. The Mayor asked Council Member McGehee, since he made the original motion, if it is the intention of the council to withdraw the original motion. Council Member Willmore agreed to a re-vote. The restated the options for the council: either they can withdraw the original motion or they can re-vote. Council Member McGehee MOVED to withdraw the original motion to vote by secret ballot on the Wage Freeze issue. Council Member Willmore seconded the motion and the motion carried unanimously. Council Member McGehee then asked for a public vote on freezing wages. Council Member Schorzman MOVED to freeze wages for the 2005 year. Council Member McGehee seconded the motion. The mayor asked for discussion. Council Member Willmore stated that the personnel committee was 100% against the wage freeze and the majority of the finance committee was for the wage freeze. The committee meetings don’t seem to be of value. Council Member Wekenman asked the council members, what was the reason for the wage freeze. Council Member Schorzman, chair of the finance committee, stated that with the proposed projects the mayor stated earlier the city cannot afford any wage increases. He stated that even though the city has the funds, it continues to spend more money then it takes in. Dave Caudle asked if the personnel committee is against the wage freeze then why vote. Council Member Schorzman stated that there were several committee meetings and the votes kept changing. Council Member McGehee said that the motions do not have to come from the committees. Dave Caudle stated that if the personnel committee is against the wage freeze and offered a solution the to funding and the majority of the finance committee was against the wage freeze, it is hard to understand the issue. Linda Snook commented that as a Washington State employee she has not received a pay raise in four years. She takes offense at the city putting their projects before their employees. The mayor stated again that he supports the selective wage increases for 2005. Byron stated that he disagrees with Council Member McGehee, if the mayor appoints committees to research the issues, then the council, as it has done in the past 15 years he has worked for the city, should do the committees the courtesy of agreement. Dave Caudle asked the question, how can the committee chair speak against the entire committee he is on. Linda Snook asked for an answer to this question. Council Member Schorzman stated that he could not answer that question because it could implicate someone. Linda Snook ask for an answer and Council Member Schorzman said he could not answer the question. Discussion ended that the mayor asked for a vote, after the verbal vote was taken, Deputy Clerk asked for a show of hands, For the wage freeze: Council Members Sell, Schorzman, Willmore and McGehee. Against the wage freeze Council Members Snook, Wekenman and Dillard. The motion carried.

1. Motorized Foot Scooters Ordinance

Chief Zehm reviewed a couple of points of the ordinance. There was a general discussion, about , age, location of riding the scooters. The ordinance will be put on the agenda for adoption at the next council meeting.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard
No Report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
No Report

PARKS, CEMETERY & BUILDINGS : John Sell
No Report

PERSONNEL & POOL : Jeff Snook
No Report

POLICY & ADMINISTRATION : Steve McGehee
Council Member McGehee stated that the committee has 2 issues to address. But prior to giving his report he would like to clarify what he stated earlier in the council meeting in regards to Dave Caudles question. He said that understood Dave’s question in regards to how a motion comes before the council floor. He further explained his answer that he explained how motions were moved through council.

1. Open Burn Ordinance: It was unanimous in the committee meeting that the City of Pullman’s current burning ordinance is too severe to be applied to Palouse. The committee agreed that some type of action does need to be taken. McGehee would like council to agree, that when we go forward with this ordinance, and six months down that road that council changes their minds on the ordinance. All council members agreed to some type of open burning ordinance. Council Member Sell agreed but wants all items to be considered before passing the ordinance.
2. Restriction of Council Wages

Chair McGehee contacted former Mayor Robert Kramer to discuss past council members payment. At the time Kramer was mayor the council was paid on the basis of attendance. It was decided in committee that the state has in place remedies for council members. He continued to state that it is obvious if someone chooses to become a council member they are doing as part of their civic responsibility. Council Member Wekenman stated that council members are willing to cash their council checks, but not willing to give a 50 cent raise to the city staff. Council Member Wekenman MOVED to pay council members based on their attendance at council meetings. The mayor asked for a second. There was no second and the motion failed.

WATER & SEWER : David Willmore
No Report

POLICE, FIRE & SAFETY : Rick Wekenman
No Report

MAYOR’S REPORT :
The mayor was contacted by Mike Milano about the signs for the Scenic By-Way. They are ready to be put up and the mayor suggested that Mike speak to Byron about the locations of the signs. The mayor thanked Mike Milano for his hard work on the Scenic Byway Committee.

The Mayor received a letter from Whitman County Admin. Services in regards to the Criminal Justice Service contract. Because of an office delay the contract fees will be the same as 2004.

ALLOW PAYMENT OF BILLS: Jeff Snook MOVED that the bills against the city be allowed.

Norm Schorzman seconded the motion and the motion carried unanimously.

ADJOURN:    John Sell MOVED to adjourn. Jeff Snook seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:53 PM

The following vouchers/warrants are approved for payment:

Claims Paid 12/29/04                 Warrants: # 10822           through # 10831                   Payment: $2,219.18

Claims Paid 12/30/04                 Warrants: # 10834            through # 10851                    Payment: $6,299.44

Claims Paid 01/12/05                 Warrants: # 10852             through # 10884                    Payment: $30,937.79

Payroll Paid                               Warrants: #5666                 through # 5691                      Payment: $27,005.45

Claims VOID                             Warrrants: #10832              through # 10833

APPROVED:________________________________   ATTEST:________________________________

CITY OF PALOUSE
REGULAR COUNCIL MEETING-DRAFT ONLY
December 14, 2004

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM.

ROLL CALL: Council members present were: Norm Schorzman, John Sell, Jeff Snook, Linda Dillard, Dave Willmore, Steve McGehee, and Rick Wekenman. Also present were: Joyce Beeson, Clerk-Treasurer; Deputy Clerk, Bev Pearce; Byron Hodges, Public Works Superintendent; David Caudle; Josh Snook; Eli Elder.

APPROVAL OF MINUTES:  Norm Schorzman MOVED to approve the minutes of the Regular Council Meeting of November 23, 2004.  Jeff Snook seconded the motion and the motion carried unanimously.

OPEN FORUM:
Deputy Clerk Pearce gave an update on the status of the Palouse Community Center, she stated that the structural engineer, design engineer and architect did their inspection of the center building on Monday and a report will follow.

PUBLIC WORKS REPORT: Written Report Submitted By Byron Hodges
Byron added to his report that there are continual problems with a water line on Tamarack Street.  The crew will be working on replacing four services in that area to correct this problem.  This work should be completed by Christmas.  Council Member Schorzman asked Byron about the sewer smell down by the bridge.  Byron stated that this is an ongoing problem because the sewer line runs level on the bridge.  Don flushes the line every month, but it does not cure the problem.  He said that he will be looking into a deodorant type product for now.  The real fix would be a pump station, which would be very expensive.  There is no quick fix to this problem.

POLICE DEPARTMENT REPORT: Written report submitted by Chief Zehm
Chief Zehm was not present for any direct questions.  The mayor asks council if there were any questions to be forwarded to the chief.  Dave Caudle asks the council about the chief’s report, referring to note left on the council table with budget recommendations.  One recommendation was to contract with Whitman County for our police coverage.  Dave asks if this was something the council was seriously considering.  Council Member Schorzman stated that the note was a list of recommendations to cut the city budget.  The mayor said he was completely satisfied with the Police Department.

NEW BUSINESS:
There was no new business

OLD BUSINESS:

A. Resolution 2004-10 – Salary Schedule

The mayor read from the November 23 council minutes on the status of motions on this issue.  There was a motion by Council Member Schorzman to freeze hiring and wages for 2005, a second from Council Member McGehee.  Council Member Dillard made a secondary motion to table the discussion and motion until a committee meeting took place.  Council Member Snook second this motion and the secondary motion carried unanimously.  The mayor entertained another motion to take away the secondary motion of tabling the discussion of the wage and hiring freeze.  Council Member Dillard MOVED to remove the secondary motion.  Council Member Snook seconded the motion and the motion carried unanimously.  The mayor spoke on the original motion and asks for further discussion.  Council Member Schorzman spoke on behalf of the finance committee and said that it was a difficult discussion, he said the committee recommends pulling the hiring freeze and maintain the wage freeze for 2005.  Council Member Schorzman amended his original motion to exclude the hiring freeze. Council Member McGhee, who second the original motion, accepted the amended motion.  Council Member Wekenman asked if this was a committee decision.  Council Member Snook spoke on behalf of the Personnel committee and said the council should allow the wage increase for the Deputy Clerk, the Chief of Police, the returning lifeguards and the Pool manager.  The committee recommends reducing the transfer of funds into three of the police department funds.  This would allow the city to increase the wages with no effect to Current Expense.  The mayor reminded the council that the Police Chief has been a city employee for 7 ½ years, the pool manager has done her job in training the lifeguards that she has reduced her work hours.  These increases are not out of line.  Dave Caudle spoke as a concern citizen; a workman is worth his hire.  He supports the increase of wages for those who deserve it and he wishes the council to proceed with the increases.  Council Member Willmore stated that what is good for the many is not good for the few.  The council is trying to prevent city fund depletion; the council is not trying to hurt its employees.  Dave Caudle said he understood, but the Personnel Committee pointed out that if funds were adjusted the wage increase was manageable.  Council Member Willmore stated that if the city is not making money, cuts must be made.  Council Member McGhee MOVED that the vote be taken by secret ballot, according to the Roberts Rule of Order.  The Mayor asked two times for a second.  Council Member Willmore seconded the motion.  The motion carried with McGehee, Willmore, Sell and Schorzman  – Aye.  Council Members Snook, Dillard, Wekenman – Nay.  Byron Hodges stated that he understands that the budget is a concern, but the city reserves are not in the red.  He asks the council why they think it’s in the red.  No reply from council.  City Attorney Bishop said the council can set there own rules, according to the Roberts Rule book, any member can ask for the ballots to be seen.  It was asked what the ayes and nays would mean, the Ayes would freeze wages, and Nays would not.  The vote was taken with four Ayes and three Nays.  The motion to freeze wages in 2005 passed.

B. Ordinance No. 806 – City of Palouse 2005 Budge Message 2005 Budget at Fund Level

The Mayor asks the council if he could suspend the reading of the entire Ordinance.  Council Member McGehee MOVED to suspend the reading of Ordinance No. 806.  Council Member Snook seconded the motion and the motion carried unanimously.  The mayor reviewed the ordinance and budget message.  For Heritage Park, $7800 will be rolled over to the 2005 budget, $27,600 for the PSB, $36,250 for the fire truck.  Council Member Schorzman MOVED to adopt Ordinance No. 806.  Council Member McGehee seconded the motion, the motion carried unanimously.

The discussion of the 2005 Salary Schedule continued.  Treasurer Beeson pointed out that the wage freeze will not affect the minimum wage and the schedule would remain at 2004 wages.  Council Member Sell MOVED to adopt Resolution 2004-10, the 2005 Salary Schedule.  Council Member McGehee seconded the motion.  Council Member Wekenman asks the council that if the wages are now frozen is there not recourse on the motion.  The Mayor stated that the motion can be revisited.  Treasurer Beeson commented that $10.50 does not cover the degree of responsibility the Deputy Clerk has and some responsibility should be taken away.  She stated that the council’s decision to freeze wages and deny wage increases is petty.  The motion carried with four aye votes, McGehee, Sell, Schorzman and Willmore for adopting the 2005 Salary Schedule and three Nays, Wekenman, Dillard and Snook, against adopting the Salary Schedule.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard
No Report

FINANCE, PROPERTY & EQUIPMENT: Norm Schorzman

Report given earlier in council meeting

PARKS, CEMETERY & BUILDINGS: John Sell
No Report

PERSONNEL & POOL: Jeff Snook
Report given earlier in council meeting

POLICY & ADMINISTRATION: Steve McGehee
A. Discussion on open burning issues
Council Member McGehee did not received handouts at last meeting.

WATER & SEWER: David Willmore
No Report

POLICE, FIRE & SAFETY: Rick Wekenman
City Attorney Bishop provided the committee with the scooter ordinance and they will be looking at it.

Council Member Wekenman ask the council if the policy committee could look at the policy on council members missing council meetings and committee meetings, he would like to see the council members be paid on the basis of attendance, if they don’t show up, they don’t get paid.  Council Member Willmore asked if this would include the Mayor, and the Mayor said yes.  Wekenman asked the policy committee to review the policy regarding attendance record of council members.  They may be removed when three meetings in a row are missed.

MAYOR’S REPORT:
The mayor was given an application for a Block Grant from Chief Zehm for a police car to replace the Crown Vic.  He ask the councils approval to sign the grant.  Council Member Schorzman MOVED to authorize the Mayor to sign the grant application.  Council Member Snook seconded and the motion carried unanimously.

The Mayor reminded council of the Hazard Mitigation survey and Deputy Clerk mentioned the deadline to turn is December 17.

The Mayor reminded council and city staff of the staff Christmas Party on Friday, December 17, 2PM at Old City Hall.

The Mayor asked for any further business.  Council Member Wekenman stated that there were some issues the council needed to cover regarding the PSB.  An action item was to approve a change order to the Mac Lee contract for $2425.  Council Member Wekenman MOVED to accept a change order for the PSB in the amount of $2425.  Council Member Schorzman seconded the motion, the motion carried unanimously.  Council Member Wekenman stated that there will be additional change orders in the future.   Other items discussed were, eaves and downspouts-$1500; Plumbing-back flow prevention-$1291, and upgrade the outside lights-$1200.  In order to continue with the flow of work on the PSB council needs to ratify the decisions to upsize the boiler-$576, increase amp as per Avista, and move pole.  Byron Hodges commented that things came together at the PSB, all utilities are now in place, there will be no street light as the building itself will provide ample lighting.  Byron would like to find out if the state will move the Stop sign, as it is in a bad location.  The budget for the PSB shows $186,466, with changes orders.  Council Member Snook MOVED to allow the upsize of the boiler for the PSB.  Council Member Sell seconded the motion, the motion carried unanimously.

There was an update on the purchase of the fire truck in Salt Lake.  Bruce Beeson and Eric Slocum went and looked at the vehicle and gave their approval.  Modifications are being done there and the truck will be freighted to Palouse at a cost of $800.  This saves wear and tear and gas mileage on a vehicle that the top speed is 45 MPH.

The Mayor entertained a motion to cancel the December 28, 2004 council meeting.  Council Member Schorzman MOVED to cancel this meeting.  Council Member Dillard seconded the motion, the motion carried unanimously.

ALLOW PAYMENT OF BILLS: Jeff Snook  MOVED that the bills against the city be allowed.

Linda Dillard seconded the motion and the motion carried unanimously.

ADJOURN:   Dave Willmore MOVED to adjourn. Jeff Snook seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:09PM

The following vouchers/warrants are approved for payment:

Claims Paid 12/06/04 Warrants: #10757 through #10761 Payment: $1,852.10

Claims Paid 12/07/04 Warrants: #10762 through #10787 Payment: $4,416.75

Claims Paid 12/15/04 Warrants: #10788 through #10821 Payment: $57,928.10

Claims VOIDED Warrants: #10752 through #10756

Payroll Paid Warrants: #5619 through #5647 Payment: $29,780.40

APPROVED:________________________________   ATTEST:________________________________

CITY OF PALOUSE
REGULAR COUNCIL MEETING-DRAFT ONLY

November 23, 2004

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at
ROLL CALL: Council members present were: Norm Schorzman, John Sell, Jeff Snook, Linda Dillard, Dave Willmore, Steve McGehee, and Rick Wekenman. Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Randy Zehm, Police Chief; Cheryl Johnson, David E Caudle.

APPROVAL OF MINUTES: Jeff Snook MOVED to approve the minutes of the Regular Council Meeting of November 9, 2004. Rick Wekenman seconded the motion and the motion carried unanimously.

PUBLIC HEARING-2005 FINAL BUDGET: Opened 7:00PM The mayor opened the public hearing asking for any public comment. No public comment, Closed 7:02PM .

OPEN FORUM :

Cheryl Johnson ask the council to be proactive on the opening burning issue. She has suffered medically from neighbors burning near her home. She presented the council for review, the City of Pullman’s open burning ordinance and quoted from a WAC code that is to be in effect in two years. Council members questioned Cheryl on her situation. The mayor handed the data provided by Cheryl to council and stated that they would address this issue.

PUBLIC WORKS REPORT : Written Report Submitted By Byron Hodges

The city crew has been cleaning storm drains, doing leaf pick up, sweeping curbs and sidewalks.

Marc has finished his fall fertilizing and will mow one more time. A leak was fixed on Wall St and some minor equipment repairs were done. The city is finished with their work on the Public Safety Building.

POLICE DEPARTMENT REPORT: Written report submitted by Chief Zehm

1. Whitman County Humane Society 2004-2005 Animal Contract

The mayor signed the contract and the council asked Chief Zehm how many dogs does he take to the pound.

His answer was 8 in the 2003/2004 contract year.

1. Scooter ordinance – the work is progressing and the draft ordinance will be turned into the Police, Fire and Safety committee for review.

JOINT BOARD FIRE & EMS UPDATE:

Council Member Wekenman reported that the Public Safety Building (PSB) is coming along well. It is planned that by the middle of December the Electrical and Heating contracts will be completed and then the vehicles can move in. The equipment committee has a line on a Tanker truck in Utah. Two fire department personnel will fly down to check out the truck. Since this vehicle has an automatic transmission and this specification was overlooked in the original specs. Rick is asking the council to amend the former truck specifications. Rick Wekenman MOVED to amend the former tanker truck specifications to include an automatic transmission option. Norm Schorzman seconded the motion and the motion carried unanimously. Rick addressed the budget for the PSB; he noted that there is an estimated need for an additional $8,000 to be spent in 2005 to complete the PSB. This $8,000 would be split with Rural. He asked council how the city would handle this additional cost. Council Member Willmore stated his concerns about any cost overruns. Discussion continued. The council agreed to include an additional $4,000 city share in the 2005 budget.

NEW BUSINESS:

1. Resolution # 2004-09-Cancel Lost Warrant

The Mayor read this resolution through one time. This is a resolution allowing the clerk to cancel an unexpended Warrant from the payroll clearing fund. Norm Schorzman MOVED to approve this resolution. Dave Willmore seconded the motion and the motion carried unanimously.

1. Ordinance # 804- Establish new rate for city sewer service

The Mayor read this ordinance through for the first time in its entirety, which would increase the current monthly sewer rate by One Dollar. Treasurer Beeson noted a change in section one. Council Member Willmore commented that raising the rates is not always the answer. The Mayor read the ordinance through for the second time by title and ordinance number. The mayor pointed out that the city has a state of the art sewer plant in place and costs of supporting the entire system are increasing like everything else. Council Member Wekenman MOVED to adopt Ordinance #804, establishing new rate for the city sewer service for 2005. Council Member Snook seconded the motion. Council Member Wekenman asked Joyce where Palouse is compared to other cities for sewer rates. She noted that Palouse is in the low to mid range for rates. The motion carried unanimously.

OLD BUSINESS:

1. Code Book Update

Deputy Clerk Pearce provided council members with a quote from Code Publishing, Inc, a company that specializes in codifying codes books. The council asks Pearce questions about the cost involved and she stated that this company is willing to work with our budget and keep costs down. City Attorney, Stephen Bishop spoke the council explaining the past work his office performed for the codifying and his current work state. He is unable to perform this task again and supports the city staff with their choice of code publishing company. Joyce Beeson noted that $5,000 would be needed to reformat our current code book and get all uncodified ordinances in the book. The mayor commented that if we do this project, we do it right. The council recommended that we send our current code and the additions to the Code Publishing for a more accurate price of the work involved.

1. Ordinance Number 805 – Grave Markers

The Mayor read the ordinance through for the first time in its entirety. Ordinance number 805 would be allowing the installation of grave markers in certain sections of the cemetery which are larger then 3 feet previously allowed, under certain conditions. Byron Hodges commented that he felt this was a reasonable and workable ordinance for the city. This ordinance will allow the addition of military markers to be placed on the existing and future grave sites when conditions allow. Council Member Snook MOVED to adopt ordinance number 805. Council Member Wekenman seconded. Council Member Sell asked about the exact dimensions of the markers. It was indicated that the grave sites are only 4 feet by 11 feet and any additional markers must fit within that space. The motion carried unanimously.

1. 2005 Budget Discussion

The Mayor began by reviewing the budget, special items that were discussed was the purchase of the West Main Street property from the railroad. The mayor proposed that $4500 come from the CDBG fund and the remaining balance from the Building Maintenance Fund. The council approved this action. The issue of the additional funds for the PSB was discussed and it was agreed by council to take the needed $4,000 from the CDBG fund as well. Heritage Park has a remaining balance of $9800 in its fund account. The council discussed the cost of the new code books and it was agreed by council to spend $3500 from the Current Expense Fund. Council Member Schorzman recommended freezing wages at the 2004 salary schedule and also a hiring freeze. Byron Hodges asked if this meant no summer help and Schorzman said yes. The Mayor asked for this discussion to be tabled at this time. Council Member Schorzman continued by recommending the city not transfer any funds from Current Expense to the Police Car Reserve fund. Chief Zehm commented that he will look for grants to fund a new police car. Council Member Willmore MOVED to transfer out of the Police Car Reserve $1000. Council Member Wekenman seconded the motion. The motion carried unanimously. Council Member Schorzman requested that the transfer out of Current Expense to the Equipment Reserve Fund be reduced by $1000.

1. 2005 Salary Schedule Discussion

The Mayor asked for an executive session to discuss the salary topic, he asked City Attorney, Stephen Bishop if this was appropriate. Stephen answered that if the council was to have a discussion about personnel, then yes, an executive session was in order. The Mayor reviewed the proposed 2005 Salary Schedule. The Mayor stated that he supports a raise for all staff members, but recommends that the following employees, Chief Zehm, Deputy Clerk Pearce, Marcia Hershaw and returning life guards receive raises in the 2005 budget. Council Member Schorzman MOVED to adjourn to executive session to discuss personnel issues. Council Member McGehee seconded. The motion carried unanimously and the council adjourned at 8:21PM. Council returned at 9:03PM. The mayor stated that only personnel issues were discussed and no decisions were made. The mayor asked for any further discussion. Council Member Schorzman stated that hard decisions need to be made and the Finance committee recommends a wage and hiring freeze for 2005. The Mayor wishes to have it recorded that he does not support a wage or hiring freeze. Council Member Schorzman MOVED to freeze wages and hiring for the 2005 year. Council Member McGehee seconded. Council Member Dillard requested another Finance committee meeting to discuss this issue. Council Member Dillard MOVED to table the wage and hiring freeze. Council Member Snook seconded this motion. The secondary motion carried unanimously. Treasurer Beeson reminded council that unless the budget is adopted at the next council meeting, December 14th, we would have to schedule another meeting before the end of December.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard
No Report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
No Report

PARKS, CEMETERY & BUILDINGS : John Sell
No Report

PERSONNEL & POOL : Jeff Snook
No Report

POLICY & ADMINISTRATION : Steve McGehee
The Mayor turned the open burning issue to the policy committee

WATER & SEWER : David Willmore
No Report

POLICE, FIRE & SAFETY : Rick Wekenman
A committee meeting will be needed to review the scooter ordinance.

MAYOR’S REPORT :
A.    The Mayor turned the open burning issue over to the Policy committee.

1. The Mayor asked Chief Zehm what the status of the property is that had a complaint about junk against it; he wants to see progress on this issue. Chief Zehm said he would get back to the property owner.
2. The WACERT list will only have the water reservoir and Fishers Addition sewer extension on the list for 2005. There was not enough time to add the sludge process equipment.
3. An article was printed in the Boomerang in regards to the Hazard Mitigation Meeting.
4. The Mayor noted another article in the Boomerang for the North Fork Palouse River Project, of which Don Myott is a member.
5. There are Thank You notes from the Bicycle Club in Seattle on the city bulletin board for all to read.
6. Joyce Beeson asked for the following items to be put on the surplus list: Two HP computer, one HP 610 DeskJet Printer, one HP 660 Printer, one Gateway 15” monitor and one Canon BJ printer. The city also has a surplus of concrete blocks leftover from Heritage Park. There was discussion on whether or not the city could use them for a future project. It was suggested that they may be used for possible renovation of the old fire station. These blocks will not be put on the surplus list at this time. Council Member Schorzman MOVED to surplus the computer equipment. Council Member Willmore seconded the motion. The motion carried unanimously.
7. The mayor announced a city staff Christmas party on Friday, Dec. 17 at 2PM at Old City Hall. This will be a potluck gathering.

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed.

Linda Dillard seconded the motion and the motion carried unanimously.

ADJOURN:    Jeff Snook MOVED to adjourn. Rick Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 10:00PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants: # 10735               through #   10751                          Payment: $4170.65

Claims VOIDED             Warrants: # 10736                                                                     Payment: $28.00

APPROVED:________________________________   ATTEST:________________________________

CITY OF PALOUSE
REGULAR COUNCIL MEETING-DRAFT ONLY

October 12, 2004

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:02 PM.

ROLL CALL: Council members present were: Norm Schorzman, John Sell, Jeff Snook, Dave Willmore, and Rick Wekenman. Late arrival: Steve McGehee-7:04PM and Linda Dillard-7:50PM. Also present were: Joyce Beeson, Clerk-Treasurer; Bev Pearce, Deputy Clerk; Byron Hodges, Public Works Superintendent; Randy Zehm, Police Chief; Bruce Grass, Officer/Building Inspector; Bruce Beeson; Thinh Nguyen; Craig Dillard; Mike Bagott, Fire Chief.

APPROVAL OF MINUTES: Corrections to the minutes: Public Works, line 3, add the word good to correct this sentence-“Park looks good after Car Show since Marc rolled it.” And under Police Department, correct spelling on third line of report, grad to grade. Jeff Snook MOVED to approve the amended minutes of the Regular Council Meeting of September 28, 2004. Rick Wekenman seconded the motion and the motion carried unanimously.

OPEN FORUM :

No Open Forum

PUBLIC WORKS REPORT : Byron Hodges

City crew continues to work on daily tasks. Work on the Public Safety Building site has been performed, including water, sewer and placement of fire hydrant.

Marc connected sprinkler system at Heritage Park, the late rain has kept him busy mowing.

BUILDING INSPECTOR REPORT: Bruce Grass

Inspector has been busy, the Public Safety Building is doing well, a log home is going in and re-roofing inspectors have occurred. Bruce has been working with Joyce and city attorney, Stephen Bishop on the abatement process for the Beach Street property. Notice has been sent to property owners stating city’s position on the abatement. The owner of the Ellis Street property has been making some progress, in accordance with the city’s orders, deadline is January. The council asked various questions about the Beach Street property. Bruce stated that no significant progress has been made. Questions on the city’s authority to request improvements to the interior were asked. Bruce said that the owners would have to follow required permit and code procedures to continue work on the interior. The mayor read a letter from the property owners, dated June 23, 2002 stating their intentions for completion of the renovation of the home and property, during that year.

POLICE DEPARTMENT REPORT: Written report submitted by Chief Zehm

Chief Zehm reported that last year the city received about a 1,000 gun locks from the Child Safe Program. This year the city again received 1,000 gun locks. Citizens are encouraged to pick-up as many of these locks as needed, no questions asked. They are free for the taking at city hall.

JOINT BOARD FIRE & EMS UPDATE:

1. A. Award of contracts for Plumbing and Heating at the Public Safety Building

Three bids for the plumbing were submitted: Guardian-$19,905.00; Ken Paulson Plumbing, Inc.-$23,042.97 and Hilliards-$6,230.00. The Joint Fire Board approved the award to the lowest bidder – Hilliard’s.

Four bids for the In Floor Radiant heating were submitted: Guardian-$21,959.00; Hilliards-$16,880.00; Nolan Heating and Air, Inc.-$16,725.53+tax and Ackerman Heating and Air Conditioning-$26,302.82. The Joint Fire Board approved the award to the lowest bidder – Nolan Heating and Air, Inc.

Council member Wekenman stated that portions of each the plumbing and in floor heating work will be done by volunteers, in order to keep costs down. Council member Willmore stated concern about the phases of work in regards to the pouring of concrete and roof installment. Council member Sell said that the roof may be in place before the floor is poured. Insulation material that is needed before the flooring is poured was purchased at a cost of $2,650.00. Council member Wekenman MOVED that the council ratify the Joint Fire Boards award of bids to Hilliard’s for the plumbing in the amount of $6,230.00 and Nolan for the in floor radiant heating in the amount of $16,725.53 +tax, for the Public Safety Building. Council member Snook seconded the motion and the motion carried unanimously.

1. Discussion for approval of Fire Apparatus specifications

Fire Chief Bagott provided specifications for three different fire apparatus. The department was not awarded a grant this year and wishes to move ahead with the search for used vehicles. The specifications have been modified since the initial request in June. Chief Bagott is asking for pre-approval from the council to purchase any two of the three requested vehicles. The fire chief has been talking to fire truck brokers and other resellers of this type of used vehicles to get a general idea of what is available and the condition of the vehicles. There may be a need for members of the fire department to travel if a vehicle is found so it can be inspected. This is to insure the quality of the vehicle when found. There is a total of $120,000 allocated for the purchase of two vehicles, with the goal of using $90,000 for the purchase and any added expense for putting the vehicles into service, such such as delivery, taxes and modifications. The remaining budget could be used as matching funds for future grants. Council member Sell questioned the pump rating on one of the vehicles. The chief stated that the pump rate is low because the specifications are written to be very general. The department is looking for vehicles with higher pump rates. Council member Willmore asked the chief about getting water from the river to fill the water tanks. Bagott stated that the hose has a limit of 20 feet and the elevation would need to be correct in order to pump the water. This means that access to the river would be limited. It is generally difficult to get water from the river locally.

Resolution No. 2004-08 was presented to the council for approval. The mayor read the resolution in it’s entirety to the council. The council is authorizing the JFB and EMS to enter into the purchase of two used fire vehicles under special market conditions. Council member Schorzman MOVED to approval Resolution 2004-08. Council member Willmore seconded the motion and the motion carried unanimously.

NEW BUSINESS:

1. Request to access Palouse Cove Road

Bruce and Joyce Beeson presented a request to the council to consider two accesses on to Palouse Cove Road. They are selling one acre of property adjacent to the road. The potential owner wishes to have a private driveway and the Beesons request an access north of this 1 acre piece. The mayor spoke to the city attorney and found that the city has no policy for egress from private property on to this road. The attorney stated that the city should be concerned about the public safety with any new egress, considering issues such as visibility and drainage. Byron Hodges commented that a small culvert may be needed. Council member Willmore MOVED to allow the requested access. Joyce Beeson pointed out that the first option for access will be for a single dwelling use only. Council member McGehee seconded the motion and the motion carried unanimously.

1. Consider preliminary boundary line adjustment on Beeson property north of Community Action property

The Beeson are resizing 3 parcels of land and wish to do a boundary line adjustment. The council had no objections and no council action was taken.

1. Preliminary Budget Discussions:

The mayor began by giving a history of the budget, multiple funds; several are self supporting, such as the water and sewer funds. The general levy is split between operating funds Current Expense and City Street. There are three excess levies in place, which bring in O & M funds for the pool, improvements for arterial streets, and EMS. By law the council is presented the budget from the mayor each year. The mayor addressed each department in Current Expense and continued with several funds. At 9:00PM council member Snook MOVED to continue the council meeting past 9:00PM. Council member Wekenman seconded and the motion carried unanimously. The council continued to look at the budge until 9:20PM, then agreed to continue the budget discussions at the next council meeting.

OLD BUSINESS:

1. Review of Meeting with UCRD & D-Sewer Extension

The mayor reviewed the meeting with Paul Dorning, UCRC & D. The discussion of sewer extension to Fisher’s addition was the topic. Paul would like to look for funding sources for this project.

1. Letter from Duran’s in regard to alley way

Council member Schorzman offered to meet with the two property owners and work out some type of resolution to the problem. Council discussed again the current non use by the city for this alley way and left the issue in Schorzman hands to work on.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard
No Report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
No Report

PARKS, CEMETERY & BUILDINGS : John Sell
No Report

PERSONNEL & POOL : Jeff Snook
No Report

POLICY & ADMINISTRATION : Steve McGehee
No Report

WATER & SEWER : David Willmore
No Report

POLICE, FIRE & SAFETY : Rick Wekenman
No Report

MAYOR’S REPORT :
The mayor approached Mike Dymkowski about pouring the concrete apron in front of the Heritage Park restrooms. Mike is unavailable at this time to do the work. Ace Elliott was then contacted and they have provided a bid proposal, in the amount of $2,617. Council member Sell suggested asking Mac-Lee Construction for a bid since they are here in town working on the Public Safety Building and will be pouring concrete soon. The mayor asked the council for approval to find a contractor to pour the apron for $2,617 or less. Council agreed.

The mayor reminded council of the upcoming Library Board meeting, Oct. 20, and an AWC regional meeting the same evening. Four council members will attend. Council member Schorzman encouraged council to attend the Library meeting as it will be addressing the upcoming levy vote.

ALLOW PAYMENT OF BILLS: Steve McGehee MOVED that the bills against the city be allowed. John Sell noted to council the payment included in the bills for Mac-Lee Construction. The performance bond has not been received but the city is proceeding after conversations with the auditors office and attorney. The retainage was increased and extra measures will be taken to assure performance according to the contract.   Jeff Snook seconded the motion to pay bills and the motion carried unanimously.

ADJOURN:    Norm Schorzman MOVED to adjourn. Rick Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:53PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants: # 10658     through #   10692           Payment: $80,727.83

Payroll Paid                   Warrants: #   5574     through       5596             Payment: $26,148.37

APPROVED:________________________________   ATTEST:________________________________

CITY OF PALOUSE
REGULAR COUNCIL MEETING-DRAFT ONLY

September 28, 2004

CALL TO ORDER: Mayor Pro-Tem, Rick Wekenman called the Council Meeting to order at 7:02 PM. Mayor Echanove absent.

ROLL CALL: Council members present were: Norm Schorzman, John Sell, Jeff Snook, Linda Dillard, Steve McGehee. Absent: Michael Echanove and Dave Willmore. Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Randy Zehm, Police Chief

APPROVAL OF MINUTES: Jeff Snook MOVED to approve the minutes of the Regular Council Meeting of September 14, 2004. Steve McGehee seconded the motion and the motion carried unanimously.

OPEN FORUM :

1. North Fork Committee Meeting

Don Myott attended the North Fork Committee meeting on Wednesday, September 22, 2004 in Colfax. The Palouse Conservation District is the lead agency for this committee. The Department of Ecology is using the North Fork Committee to get much of their information which is then used in their water clean-up plan. Results of the testing are available for council and public review.   Since 1992 there has been a testing site at Bridge Street Bridge, fecal coliform levels have been shown to be high. All sites have had high readings, but not all the time. The goal is to reduce the coliform level at the test site at Bridge Street Bridge by 80%. When TMDL testing is done, grant money will more likely be available. Public comment period will start after this 2 or 3 week review period. There seems to be support for Fisher’s Addition project with different agencies he has dealt with. Don suggests that a test site at F Street Bridge would be a benefit to the project.

PUBLIC WORKS REPORT : Written Report Submitted By Byron Hodges

• Don read meters
• Site work is being done for the new Public Safety Building
• Park looks good after Car Show since Marc rolled it

POLICE DEPARTMENT REPORT: Written report submitted by Chief Zehm

Chief Zehm is still working with City Attorney on signage for parking on Main Street and animal control contract. Council member McGehee asked the chief if he knows the progress of Palouse Cove Road. Zehm responded that KC Construction has found some problems with sub grade and it is slowing down the progress. Council member McGehee asked Bryon Hodges if water is being sold to construction site. Yes, in both the previous and last month, approximately 3,000 M Gallons were sold.

JOINT BOARD FIRE & EMS UPDATE:

Council member Snook reported on the Joint Board meeting on Monday, September 20. The grant application for the fire truck was denied. Specifications are being developed for used pumper tanker and used tanker to try to keep within the $150,000 budget. The JFB hopes to get specifications approved so they can negotiate the purchase when a truck is found to meet their needs. Building is underway for the Public Safety Building. The shell will probably be up in about a month.

NEW BUSINESS:

No New Business

OLD BUSINESS:

• Reports on the alley report from Public Works, Fire Chief Bagott and Chief Zehm.

Chief Zehm stated that it looks like both properties are using the alley. Council member Dillard said the Duran’s want alley open for safety issues and available to drive through to add fill dirt to their garden. Chief Zehm said there should be room to gain access within space before the basketball court. Council member Schorzman commented that if access hasn’t been used for a number of years, does that mean it is vacated automatically? Council member Sell said that is not the case for public right of way. It always remains a city right of way. Byron Hodges stated that having citizens maintain the right of ways, such as alleys, works well for the city. The city wouldn’t want to maintain alley unless there is a need and there is no utilities in this alleyway. Council member Dillard restated that the city attorney told her that the city encourages citizens to use and take care of city right of ways, knowing that the ownership belongs to the city. She stated that neighbors need to negotiate with each other. Council member McGehee asked if a fence was running down the alley. He continued to comment on past council discussions about fencing the right of ways and if the city ever needed access the fence would have to be removed. The council determined that they will not force the issue of opening up this alley, this is a neighbor to neighbor issue. Council member Dillard will contact the Duran’s and explain the council’s position.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard
No Report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
No Report

PARKS, CEMETERY & BUILDINGS : John Sell
No Report

PERSONNEL & POOL : Jeff Snook
No Report

POLICY & ADMINISTRATION : Steve McGehee
Committee received a note from Chief Zehm regarding a panhandling ordinance. There is a request for a committee meeting to look at sample ordinances that might be available. He would like to see issues covering topics from vagrancies to loitering and more. Council member Dillard is concerned with loitering and sleeping in the new restroom and the need to address these issues. Chief Zehm will work toward developing an ordinance with good, clear language.

Council member Schorzman received a complaint about a lawn full of junk. Chief Zehm recommended the person make a written complaint so it can be handled through the nuisance ordinance and public health department.

A meeting is being set up with Paul Dorning, RC & D and other players in the Fishers Addition sewer extension project. Council members Willmore, Schorzman and Sell will be contacted with details.

WATER & SEWER : David Willmore-Absent

No Report

POLICE, FIRE & SAFETY : Rick Wekenman
No Report

Council member Dillard stated that Iris bulbs will the planted along the corn patch

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed.

John Sell seconded the motion and the motion carried unanimously.

ADJOURN:    Steve McGehee MOVED to adjourn. Jeff Snook seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:01 PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants: # 10637   through # 10657                            Payment: $4,904.57

APPROVED:________________________________   ATTEST:________________________________

CITY OF PALOUSE
REGULAR COUNCIL MEETING-DRAFT ONLY

September 14, 2004

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:01PM.

ROLL CALL: Council members present were: Norm Schorzman, John Sell, Jeff Snook, Linda Dillard, Dave Willmore, and Steve McGehee. Late arrival (7:05PM) Rick Wekenman. Also present were: Joyce Beeson, Clerk-Treasurer; Bev Pearce, Deputy Clerk; Byron Hodges, Public Works Superintendent; Randy Zehm, Police Chief; David Caudle; Adam Simpson; Corey Laughary; Doug Willcox.

APPROVAL OF MINUTES: Norm Schorzman MOVED to approve the minutes of the Regular Council Meeting of August 24, 2004. Jeff Snook seconded the motion and the motion carried unanimously.

OPEN FORUM :

Councilman Schorzman stated that Will Thurman was concerned over a milk truck delivery on Saturday, September 18, prior to the parade on Palouse Days. Will stated that the driver could deliver at 7AM or 8AM. The parade does not start until 10AM and Chief Zehm stated that if delivery was made prior to the parade it would work just fine.

PUBLIC WORKS REPORT : Written Report Submitted By Byron Hodges

Byron added to his report, that crosswalks have been painted the same day the state painted their street lines. Today, a lift pump went out at sewer plant and went in for repairs. Barley was harvested on the hill on Sunday. The city crew is working on the sludge at the sewer plant and the sludge spreader was rented from Jerry Askins. The offer to the City of Pullman for the spreader never came through. Councilman Wekenman asked Byron if that the strong odor from the sewer plant area, Byron said yes, they are using lime to keep the odor to a minimum. Councilman Willmore asked if there was an area around the new well area that is sprayed for weeds; Byron stated that the area is farmed right up to the building. Willmore is concerned about lightening striking the area around the building and catching it on fire. Byron stated that this had not been a concern.   Councilman Willmore asked about the painting of the crosswalk on Alder and Division, Byron restated that is had been painted. The city will be responsible for painting the crosswalks on the intersections of Church, Alder, Mohr and Division.

POLICE DEPARTMENT REPORT:

Chief Zehm reported that he asked the Garfield Police Department to assist with traffic on Saturday, September 18 for Palouse Day. Officer Grass has begun the Hunter Safety Course at the high school, the turn out was large this year. Councilman Wekenman asked the chief about the semi trucks parked across from the park. He is concerned about these trucks being parked during the car show on Palouse Days, as well the traffic hazard they present. The chief stated that he has tagged the trucks with an orange sticker and has run the plates through the state. He is identifying the owners and contacting them to tell them to move the trucks. Wekenman offered the Palouse Grain Growers property for truck to park on in the future. Chief Zehm said he would tell all the truck owners about this arrangement. Chief Zehm suggested the city putting up signs to prohibit further parking of these vehicles in this area. There was further discussion about alternative parking and it was decided that Chief Zehm would look into the possible signs. Councilman Willmore asked the chief about his children riding motorized bikes on Saturday morning to get to the staging area for the parade. Chief Zehm has no problem with kids getting to and returning home for the sole purpose of participating in the parade.

OLD BUSINESS:

• Discussion of issues as related to the operation of a Men’s Shelter at the Palouse Community Chapel

The council members received a report from the city staff, which presented all past and current council minutes on this issue, as well as a time line of the men’s shelter, this report is available at city hall.

Pastor Caudle begins by stating that personal views generally come to bear on a situation when people have children. Initial statements from the council were that the shelter is fine, big issues were previously discussed, research was sound, Chief Zehm is proactive in regards to sex offenders in our community, notices will be posted when legally correct. The Mayor again explained the sex offender levels and what is required by the state and our police department. Councilman McGehee stated that the issue is not whether we personally agree with the men’s shelter, but dealing with land use issues and correct permits. The councilman continued to discuss an issue with the City of Bothell and a homeless camp set up in that town. He stated that he wants a 2 way dialogue between the church and the city. Councilman Willmore stated that the situation of miscommunication raised the level of concern over this issue and while the city cannot micromanage the church activities, friendly communication is needed. Pastor Caudle referred to previous council minutes on July 27 where he stated that he had no problem working with the council. He stated that it is difficult to remember the dialogue that occurred 10 years ago with the city. He also clarified that the shelter does not recruit its residents. Council member McGehee clarified that he did not use the word required, but request, in regards to reports from the church to the council. He stated that the city cannot require anything from the church in this regards. He wants the citizens to see that the council is responsive to the concerns of the community, and suggested a report twice a year. Councilman Wekenman asked if any council members have been to tour the men’s shelter facility. The answer was that Councilwoman Dillard had. Councilman Snook suggested that council members go to Dave for feedback and bring the report back to the council. The Mayor stated that he sees three issues: 1. men’s shelter, 2. sex offenders, which have been addressed by Pastor Caudle and the Palouse Police Department. Pastor Caudle interjected that the shelter and church does not allow any sex offenders in the program, primarily due to the legal stipulations of their release. 3. Pastor Caudle and the church is viewed as bad neighbors, perhaps if they were better neighbors, then there would be less problems. Pastor Caudle asked to respond to the mayor. He begin by stating that he likes loud cars, the church goes to Cottonwood once a month with musical equipment and when they return it all has to be unloaded, back in to the church, this does cause some noise, but the group, due to a neighbors complaint, uses a hush policy, where they do not talk during the unload of the equipment. Caudle felt that they are good neighbors and the specific neighbor who is complaining poses some problems for the church as well. There was discussion between the council members about whether any of them have had any complaints as neighbors to the church. Councilman Sell said a few years ago, it was noisy and there was some alleged car prowling, but it seems to have quit. Chief Zehm stated that anytime a noise complaint is made against the church or Pastor Caudle, he relays this information to them. He feels that Pastor Caudle has attempted to keep things quiet. There have been no complaints from any other neighbors in the church vicinity.   Pastor Caudle stated that he would be willing to change the pipes on his truck, if this was the answer to the one neighbors complaints.

Chief Zehm stated that he has talked to the one neighbor about an Anti-Harassment Order and explained the issues involved with this type of law.

Councilman McGehee stated that this meeting was well publicized, with the men’s shelter on the agenda and no other community members came to this meeting. He restated that two-way communication is important. Pastor Caudle again invited the council to come to the church and check out the men’s shelter facility. This issue will not be a standing agenda item any further.

JOINT BOARD FIRE & EMS UPDATE:

Award Bid for Structural (building) Portion of Public Safety Building           

The following companies made bids for the Public Safety Building:

1. Mac-Lee Construction-Lewiston $84,500
2. Steel Structures America-Post Falls $98,976
3. Mike’s Pole Barn-Clarkston $105,250 + add-ons
4. Alpine Custom Structures-Spokane $155,220

The JFB selected Mac-Lee Construction. This bid is to build the pole barn only and all other components will be bid out separately. The committee is working with a $160,000 to $170,000 budget and has tried very hard to keep within that limit. Volunteers will be used for certain aspects of the project. The JFB has chosen Eric Slocum as the Owners Representative for the project. Council members, Norm Schorzman, John Sell and Jeff Snook agreed with this plan. The goal is to have the building closed in by the end of November. Councilman Norm Schorzman MOVED to ratify the Joint Fire Boards award to Mac-Lee Construction for the Public Safety Building. Councilman Wekenman asked about the volunteer labor on this type of project and it was suggested to have Joyce Beeson speak to Steve Witthuhn about liability issues. Councilman John Sell seconded the motion and the motion carried unanimously.

Councilman Jeff Snook MOVED to ratify the JFB action to appoint Eric Slocum as the Owner’s Representative for the project. Councilman Schorzman seconded and the motion carried unanimously.

NEW BUSINESS:

• Ordinance 803 –

1. Amend 2004 Budget to increase costs as related to Protective Inspections –

Building Inspector employment costs and operating expenses.

The mayor read ordinance 803 through in its entirety. An Ordinance of the City of Palouse, Washington, amending Ordinance no. 795 and Ordinance No. 797, amending certain funds within the 2004 Annual Budget. Treasurer Beeson explained the need for this order, when Bruce Grass was hired as the City Building Inspector; it was changed to employ him as a city employee and the employee cost were not initially included in the 2004 budget numbers. Another part of the ordinance allows the expenditure of funds for the Public Safety Building. The mayor read the ordinance a second time by Ordinance number and Title; he read the ordinance by Title a 3^rd time. Councilman Schorzman pointed out that these funds were already included in the budget for 2004. Councilman Schorzman MOVED to adopt Ordinance 803. Councilman Wekenman seconded and the motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard
Council member Dillard reported her research on the closed alley issue. She stated the adjacent property owners concern with safety issues and a blocked off alley. It was asked if the property owners voicing the concern had spoken to the other owners who are currently using the alley as part of their property. She stated that the complaining parties do not want to talk to the property owners in question. It was suggested that the fire chief and the public works look at this alley to access utility usage and emergency service access. The Mayor had spoken to the city attorney and if there was no immediate need to access, the current property owners using the property could do so, this, according to the attorney. Chief Zehm will also take pictures of the alley for further research and send to the city attorney. The mayor requested a report be submitted by both the Public Works Dept. outlining any easements or access issues with this portion of the alley and by the Fire Chief accessing any access issues the Fire Dept. may have.

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman

The finance committee met last Thursday with Treasurer Joyce Beeson to begin the budget process. More meetings will be held.

PARKS, CEMETERY & BUILDINGS : John Sell

No Report

PERSONNEL & POOL : Jeff Snook

No Report, but Council member Snook had a Heritage Park update:

The roof is done, electrician has begun the inside work, plumber still needs to show up. The floor tile work has begun. A fence will be made by Palouse Welding, with only materials being charged out. Council member Dillard voiced concern over people sleeping in the finished bathroom. There is concern, but issue will be addressed as needed. Chief Zehm pointed out that the Post Office is open 24/7 and he has had to remove people from there before.

POLICY & ADMINISTRATION : Steve McGehee

Council member McGehee will be having a committee meeting to discuss the City Park/camping questions.

WATER & SEWER : David Willmore

Council member Willmore will be speaking to the Public Works soon.

POLICE, FIRE & SAFETY : Rick Wekenman

Council member Wekenman ask Chief Zehm about the motorized scooter issue. Zehm has found some      information and is working on the issue. The mayor asked what the solution is. Discussion continued with       where and when scooter could be ridden, helmet laws, skateboarding, state laws v. city laws. The focus      seemed to be on helmet laws and a scooter ordinance. A rough draft of an ordinance would be presented at     the next council meeting.

MAYOR’S REPORT :

1. Liquor license for Palouse Tavern: The mayor began his report with an application to transfer the liquor license from former owner of the Palouse Tavern to the current owner of the Palouse Tavern. There were no objects and the transfer occurs be default.
2. Centennial Clean Water Fund: The mayor and Joyce Beeson met with Paul Dorning, in regards to the Centennial Clean Water Fund. Paul would like to work with the city on the Fisher’s Addition Sewer Project. Paul is on the Upper Columbia Resource Conservation & Development group and feels that this project meets criteria for funding from grant and loan programs that are available. Council member McGehee is concerned over citizen support, funding and costs of this project. The general concern from the council is what it will cost to have Paul do the application work for the city, how much money could the city get from grants to reduce the project cost, what is the total cost of this project. Would the city have to pay out money it doesn’t have to get sewer to a small area of population. Clerk Beeson stated that this project would not paid by city-wide ratepayers. The goal is to find funding and research ways to reduce the total costs of the project to make it affordable. She stated that this issue must continue to be addressed by council and that some fact finding meetings for the water/sewer committee would be scheduled.
3. Abatement for Beach Street House:

The mayor began by reading the past correspondence on this issue. The discussion between council members was about how to proceed, as the September 1 deadline has come and gone and work as outlined by the building inspector has not been completed. Council member McGehee MOVED to proceed with getting 2 separate bids, one for demolition of the house and one for rebuilding the structure. Discussion continued on what the city would have to do to recoup any financial cost for either of these bids. Council member Snook seconded the motion and the motion carried unanimously. Council member Willmore suggested getting a tax assessment for this property. The city staff was charged with gathering financial and legal data on this issue.

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed.

Dave Willmore seconded the motion and the motion carried unanimously.

ADJOURN:    Jeff Snook MOVED to adjourn. Norma Schorzman seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:28PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants: # 10608               through # 10636                            Payment: $54,377.69

APPROVED:________________________________   ATTEST:________________________________

CITY OF PALOUSE
REGULAR COUNCIL MEETING-DRAFT ONLY

AUGUST 24, 2004

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present were: Norm Schorzman, John Sell-arrived at 7:02PM, Jeff Snook, Rick Wekenman, and Steve McGehee. Absent were: Linda Dillard and Dave Willmore. Also present were: Joyce Beeson, Clerk-Treasurer; Bev Pearce, Deputy Clerk; Byron Hodges, Public Works Superintendent; Randy Zehm, Police Chief; Rex Kayser; Karen Kayser; Steve Witthuhn; Darrel Goertzen.

APPROVAL OF MINUTES: Councilman McGehee made a correction to the minutes, the word presents changed to presence. Steve McGehee MOVED to approve the amended minutes of the Regular Council Meeting of August 10, 2004. Norm Schorzman seconded the motion and the motion carried unanimously.

OPEN FORUM :

The mayor requested that the Palouse Chapel Men’s Shelter be put on the agenda for the next council meeting.

Rex Kayser is concerned about the men’s shelter and council action.

Councilman Wekenman stated that he not aware of any problems from the shelter and asked Rex Kaser if he had any problems. Rex stated that people are aware of where the Union Gospel Missions are, yet the community was not made aware of a men’s shelter being operated for the past eight years. What drew his attention to the shelter was Dave Caudle (pastor of the church) and his driving back and forth to the church in the evenings. Councilman McGehee stated that his intention is to introduce a motion to the council to request that the church report quarterly or bi-annually as to the number of residents and the success of the program. Karen Kaser asked what the council is going to do to make her family feel safe. Steve Witthuhn commented that he didn’t think it was the council’s responsibility. The Mayor mentioned that he has spoken to the Police Chief and the city attorney on this matter.

The Open Forum closed being no further discussion.

PUBLIC WORKS REPORT : Written Report Submitted By Byron Hodges

Byron added that a storm drain was plugged on H Street and has been fixed. The hydrostat went out on the mower and was taken in for repair; the cost will be covered under warranty. Byron was concerned about the Shadylane trail that is being done by the Eagle Scouts. He was under the impression that it was going to be a walking path. He has estimated that it will take 10 loads of gravel at $110 per load. The construction of this trail using the mini-excavator will cause more weeds to return. The Mayor stated that the council voted to support this project and provide the needed gravel. Councilman Wekenman commented that the actual amount of gravel never was given at the beginning of the project.   The Mayor said the project has already been started. Councilman McGehee asked Byron what percentage of gravel has been used; Byron said that 6 loads have been put down, with a total 10 loads to be used. Byron concern is that he thought the trail would be more of a natural approach which would use wood chips or something similar and less disturbing of the surrounding property.

POLICE DEPARTMENT REPORT: Written Report Submitted By Chief Zehm

Chief Zehm added that his conversations with Catherine Schulhauser have been toward a general agreement to retain the same agreement with the Whitman County Humane Society as 2004. Councilman Wekenman MOVED to renew the contract with the Whitman County Humane Society for 2005 with the same terms as the 2004 contract. Councilman McGehee seconded the motion and the motion carried unanimously.

Chief Zehm confirmed the Ride Around Washington event was a success and the bicyclist had only good words about Palouse. Councilman Schorzman also commented that in his conversations with the club members they complimented our police department and the citizens of Palouse for its hospitality. The business owners had good reports of sales as well. The Mayor asked the council if the city should work on codes or ordinances in regards to people camping in the park area. Chief Zehm commented that perhaps getting more information to the community about events and the parks usage. Councilman Schorzman stated that this event involved responsible adults and that is why it went well. The Mayor asked the Admin/Policy Committee to review this event and future events like it.

JOINT BOARD FIRE & EMS UPDATE:

Award Bid for Structural (building) Portion of Public Safety Building:

Councilman Schorzman stated that bids went out 10 days ago and only 2 came back, incomplete. Doug Willcox is working with the lowest bidder of the two. No action was taken by the council.

NEW BUSINESS:

1. Ordinance 801 – Adopting Property Tax Increase for collection in 2005

The Mayor read this ordinance through in its entirety, then by Title and Number only, then by Title only.

This ordinance is for the City of Palouse’s 2004 property tax levy for collection in 2005 in the amount of $95,134, plus and increase of $951, which is an increase of one percent, plus an increase equal to the amount allowed under the new construction provisions of RCW 84.55.010, plus any increases in state assessed property values. Councilman Schorzman MOVED to adopt Ordinance 801. Councilman Snook seconded the motion and the motion carried unanimously.

1. Resolution 2004-06 – Proposing a one year excess levy for street oiling and street improvements:

The Mayor read the resolution in its entirety. This is a request to place the following proposition on the November 2, 2004 General Election Ballot, to be voted upon by the voters of the City of Palouse:

“For the purpose of funding street oiling and street improvements, pursuant to RCW 84.52.052, to impose an excess property tax levy upon all taxable property within the City in the amount of $35,000 an estimated $1.10 or less per thousand dollars of assessed value in the year 2004 for collection in 2005, as provided in Resolution 2004-06.

Councilman Snook MOVED to approve Resolution 2004-06. Councilman Schorzman seconded the motion. Councilman McGehee asked Byron if there were any funds leftover. Byron said it is all spent. The motion carried unanimously.

1. Resolution 2004-07 Proposing a one year excess levy for operation & maintenance of the swimming pool:

The Mayor read the resolution in its entirety. This is a request to place the following proposition on the November 2, 2004 General Election Ballot, to be voted upon by the voters of the City of Palouse:

“For the purpose of funding the operation and maintenance of the swimming pool, the City Council of the City of Palouse proposes, pursuant to RCW 84.52.052, to impose an excess property tax levy upon all taxable property within the City in the amount of $26,000 an estimated $.82 or less per thousand dollars of assessed value in the year 2004 for collection in 2005, as provided in Resolution 2004-07. Councilman McGehee MOVED to approve Resolution 2004-07. Councilman Wekenman seconded the motion and the motion carried unanimously.

1. Ordinance 802 – Setting Regular and Special Levy Amounts for collection in 2005:

The Mayor read the ordinance in its entirety, then by Title and Number, then by Number only.

This ordinance sets the regular and special levy amounts for the Budget Year 2005 as follows:

Special Street Levy – $35,000

Special Pool Levy – $26,000

Special EMS Levy – $16,489

General Levy – $ 96,895

Total amount to be raised by taxation – $174,384

Councilman McGehee MOVED to adopt Ordinance 802. Councilman Wekenman seconded the motion and the motion carried unanimously.

1. City Insurance Carrier Review – Steve Witthuhn

Steve began with an explanation that there are competing insurance pools for city insurance coverage’s. He did a comparison for the city between the current coverage and the offered policy from AWC. If a claim is filed the city pays the first $1,000 of the deductible and the insurance pool pays the remaining amount. Property damage deductible is $250 and liability is also $250. The premium cost with the current insurance company, Canfield is $600 less then the offer from AWC. The broker commission, which is charged by AIA insurance, is not covered under the premium. Steve is willing to reduce that commission to $1200. The Fire Department and City both use Canfield and the policy can overlap for certain claims. Steve noted that the same type of services offered by AWC is also offered by Canfield. Councilman McGehee recapped Steve’s presentation. The Mayor stated that if the city wishes to change insurance companies, a one year notice must be given to the company. Steve Witthuhn explained that the long notice is required due to the pool concept of this type of insurance. Councilman McGehee stated his wishes to stay with the local insurance company. The rest of the council agreed.

OLD BUSINESS:

Lease agreement between the City of Palouse and the community center. The center wishes to lease approximately 40’ of city owned land west of the community center building:

Councilman McGehee MOVED to accept the lease agreement between the city and the community center.

Councilman Snook seconded the motion. Councilman Wekenman pointed out a spelling error and correction was made. With correction motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:  

STREETS & SIDEWALKS: Linda Dillard-Absent

No Report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
No Report

PARKS, CEMETERY & BUILDINGS : John Sell
No Report

PERSONNEL & POOL : Jeff Snook
No Report

POLICY & ADMINISTRATION : Steve McGehee
No Report

WATER & SEWER : David Willmore-Absent

No Report

POLICE, FIRE & SAFETY : Rick Wekenman
No Report

MAYOR’S REPORT :
The Mayor reported that Ride Around Washington (RAW) went well and again asked the Admin/Policy Committee to look a more formal policy on the park usage.

Joyce noted that November 8 is her deadline to have a 2005 preliminary budget available to the public so committee work must begin soon.

Joyce is also researching information on the Palouse Chapel Men’s Shelter regarding zoning and if the city can legally request the church to provide reports to the council.

Byron Hodges complimented the pool manager and its crew for a job well done this year.

The Mayor asked Byron about the sewer lines on Division Street. Byron stated that during the street renovation a couple of years ago, the city asked the two home owners to redirect their sewer lines during the construction. The homeowners declined. At this time the homeowners are having sewer problems and now must bore under the highway on Division to connect to the current sewer lines.

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed.

Steve McGehee seconded the motion and the motion carried unanimously.

ADJOURN:    Norm Schorzman MOVED to adjourn. Rick Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:30 PM

The following vouchers/warrants are approved for payment:

CLAIM VOIDED due to mail damage Warrant: # 10571 replaced with # 10582

Claims Paid                   Warrants: # 10583           through # 10598                    Payment: $3,572.25

APPROVED:________________________________   ATTEST:________________________________

CITY OF PALOUSE
REGULAR COUNCIL MEETING-DRAFT ONLY

AUGUST 10, 2004

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM.

ROLL CALL: Council members present were: Norm Schorzman, John Sell, Jeff Snook, Linda Dillard, and Dave Willmore. Absent were Steve McGehee and Rick Wekenman. Also present were: Joyce Beeson, Clerk-Treasurer; Bev Pearce, Deputy Clerk; Randy Zehm, Police Chief; Stephen Bishop, City Attorney; Bruce Grass, Building Inspector; Karen Fealy; Kathy Wilson; Rex Kaser; Shawn Tompkins; Carmen Bolyard; Darrel Goertzen; David E Caudle.

APPROVAL OF MINUTES: Norm Schorzman MOVED to approve the minutes of the Regular Council Meeting of July 27, 2004. Jeff Snook seconded the motion and the motion carried unanimously.

PUBLIC HEARING: Revenue sources and consideration of possible increase of Property Tax for collection in 2005.

Mayor opened Public Hearing at 7:05PM

No Public Comment

Mayor closed Public Hearing at 7:10PM

Council members made comments on current budget and concerns for the future revenue sources.

OPEN FORUM :

Palouse Chapel and Sex Offenders:

The mayor stated that councilman McGehee voiced concern about further discussion on the Palouse Chapel without his presents and requested the discussion tabled.

Karen Fealy began discussion by handing out a flyer on an alleged Level II sex offender living in Palouse. Chief Zehm addressed this issue. This offender is currently living on Houghton and the State’s web site information is incorrect.

Kathy Wilson stated that she spoke to the Sheriffs Department and Larry Young and stated her concern about sex offenders in Palouse. Chief Zehm addressed questions about the internet web site for state registered sex offenders. This site is not updated and it seems to be unclear to the Chief who is actually responsible for keeping the site updated. Chief Zehm explained that for the three levels of sex offenders, only Level III is required to be posted and announced by the media. Carmen Bolyard was questioning why Level II could not also be posted. Councilman Willmore suggested that the police department post notice of any sex offenders in town. Dave Caudle reiterated Chief Zehm’s statement about notification of Level II and III.

Kathy Wilson spoke to the Governor’s office about the Megan Law. Dave Caudle stated that the sex offender that Larry Young brought to the church a couple of weeks ago was only at the church 10-15 minutes. When Dave told Larry that the church does not take Level III sex offenders and a juvenile was residing in the church Larry took him to Pullman.

Councilman Schorzman voiced his concern about kid’s downtown late in the evening.

Eagle Scout Project:

Shawn Tompkins gave an updated report on the Eagle Scout project he and Danny Kent are working on.

The boys will begin the project this weekend. They will need to talk to Byron Hodges about getting the culvert and gravel. The boys also spoke with John Sell about the type of equipment they would need for this project, he offered his assistance in running the needed equipment. John recommended a mini excavator and a bob cat. The rental charges are more then the boys originally estimated and requested additional funds from the city. Councilman Sell MOVED to allocate a total of $300 for rental equipment for the project. Schorzman complimented the boys on this project and Joyce Beeson asked the name of this project, Shawn said Shadylane Trail. Councilman Dillard seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT : Byron Hodges is on vacation this week. Councilman Willmore asked about the repainting of the crosswalks and center lines on Main Street. The Mayor stated that he had just called the state about the center line and discussed with Byron the realignment and repainting of the parking lines.   Councilman Willmore also asked about the repainting of the crosswalk on West Alder at Division Street. This question will be passed along to Byron.

Councilman Snook asked about the purchase deal with the Railroad. The Mayor had spoken to Brad Snow and according to Brad the deal is still on, but sitting on his desk. He told the Mayor that he should have it ready to go by the end of the month.

POLICE DEPARTMENT REPORT: Chief Zehm reported that the National Night Out was again a success. The police Department is prepared for the Bike Club next week.

JOINT BOARD FIRE & EMS UPDATE: Councilman Sell reported that 7 bids went out for the Public Safety Building. Two came back and were incomplete. Most of the contractors that the bids went to were only able to bid on a shell of the building. Doug Willcox is rewriting the specs for just the shell and then will send out for the sub contract work separate.

NEW BUSINESS:

No new business was presented.

OLD BUSINESS:

Bev Pearce presented the council with lease agreement from the city attorney, Stephen Bishop. No discussion followed, Bev would make copies of the agreement for council and the item will be put on the agenda for the next meeting.

COMMITTEE REPORTS/REQUESTS:

STREETS & SIDEWALKS: Linda Dillard
The mayor presented the committee with a request from a property owner in regards to an alley way that is currently being used as private property and the requested party would like it to be open for alley way use.

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman
Joyce Beeson stated that $2400 to $2800 from licenses will be coming in. Joyce also stated that now is the time to work on levies that will be put on the ballot. Councilman Schorzman requested a committee meeting.

PARKS, CEMETERY & BUILDINGS : John Sell
No Report

PERSONNEL & POOL : Jeff Snook
No Report

POLICY & ADMINISTRATION : Steve McGehee-Absent
No Report

WATER & SEWER : David Willmore
Councilman Willmore wants to talk to Don Myott about an EPA certified sewer plant overflow alarm. Councilman Willmore also needed direction in regard to a previous issue on a building project. The mayor recommended that the councilman read current correspondence regarding this issue.

POLICE, FIRE & SAFETY : Rick Wekenman-Absent

No Report

MAYOR’S REPORT : The Mayor thanked Councilman Schorzman in regards to a complaint received. The mayor contacted an outside source for further information on the issue. The city also received a concern regarding the set backs for mobile homes within a mobile home park. The mayor asked building inspector Bruce Grass how the abatement issue on Ellis Street is progressing. Bruce answered that things seem to be moving along.

Whitman County sent a notice of the Whitman County Fall Clean up week, Monday, Sept. 20-Saturday Sept 25.

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed.

Jeff Snook seconded the motion and the motion carried unanimously.

ADJOURN:    Norm Schorzman MOVED to adjourn. Dave Willmore seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:15 PM

The following vouchers/warrants are approved for payment:

Claims Paid                   Warrants: #   10557 through #   10580                         Payment: $15,386.00

APPROVED:________________________________   ATTEST:________________________________